Top 2215 Administrator Jobs in Union, Nj

Customer Service Specialist and Logistics Coordinator
ACCI Specialty Materials —Linden, NJ
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Waterford Real Estate Management —Union, NJ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant
Rutgers University —Newark, NJ
- $29.67 an hour
- Full-time
- Microsoft Access
- Office
- University
- Paid holidays
- Dental insurance
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Administrative Assistant
ALL STARS PROJECT INC. —Newark, NJ
- $26.45 - $28.85 an hour
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
DAVITA —Newark, NJ
- $18.50 - $29.00 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant
OITM —Newark, NJ
- $24.69 - $29.74 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
Administrative Assistant
Little Stages LLC —South Orange, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Project Administrative Assistant
APTIM —Linden, NJ
- $22.12 - $36.54 an hour
- 10 hour shift
- Construction site
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Administrative & Scheduling Assistant
Stannah Stairlifts Inc. —Fairfield, NJ
- $25 an hour
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
12d
Assistant Contracts & Claims Administrator
NJ Transit —Newark, NJ
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health insurance
Data Entry & Sample Inventory Coordinator
Chemspire LLC —Boonton, NJ
- $60,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply
Administrative Secretary Engineering
NEW JERSEY TURNPIKE AUTHORITY —Woodbridge, NJ
- $58,445 - $94,122 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
3d
Management Assistant
Rutgers University —Newark, NJ
- $56,516 a year
- Full-time
- Microsoft Excel
- Inventory management
- Writing skills
- Paid holidays
- Dental insurance
Customer Service Admin II
Crane Aerospace & Electronics —West Caldwell, NJ
- $76,500 - $99,600 a year
- Overtime
- Microsoft Excel
- Oracle
- ERP systems
ADMINISTRATIVE SECRETARY I-12 MONTHS
Elizabeth Public Schools —Elizabeth, NJ
- $40,707 - $65,831 a year
- Full-time
- Entry level
3d
Office Accounting Clerk
JJ Martin Group —Newark, NJ
- $50,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
11d
Administrative Assistant, Commercial Contractor
Shionogi Inc. —Florham Park, NJ
- $31 - $54 an hour
- Email
- Hybrid work
- Microsoft Excel
- Research
- Mid-level

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Customer Service Specialist and Logistics Coordinator

ACCI Specialty Materials -
Linden, NJ

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Teamwork
Microsoft Excel
Microsoft Outlook
Freight documentation management
Less-than-truckload (LTL) transportation
Customer service
Logistics customer service
Sales order data entry
Logistics
Accurate transaction records management
Order shipping
Administrative experience
Manufacturing facility experience
Client invoicing
Export documentation management
Attention to detail
QuickBooks
Data entry
Manufacturing company experience
Transportation documentation for distribution operations
Shipping documentation

Full Job Description

A&C Catalysts/ACCI Specialty Materials — is a dynamic, ISO-certified manufacturer and supplier of high-performance specialty products headquartered in Linden, New Jersey, with additional manufacturing operations in Harrisonville, Missouri. For decades, we have been pushing the boundaries of materials science, delivering cutting-edge specialty additives that power industries from aerospace and automotive to electronics and personal care.

At A&C Catalysts, you would not joining a faceless corporation — you are joining a dedicated team of scientists, engineers, and business professionals who take pride in solving complex problems and delivering world-class products. We are small enough that every team member matters and large enough to serve a global customer base.

Position Summary

We are seeking an organized, energetic, and versatile Office Manager to be the operational backbone of our Linden headquarters. This is a high-visibility, cross-functional role that sits at the intersection of customer service, order management, logistics, and administrative operations. The ideal candidate thrives in a fast-paced specialty manufacturing environment, can shift seamlessly between customer-facing responsibilities and internal coordination, and brings a proactive, solutions-oriented mindset to every task.

Key Responsibilities

Customer Service & Order Management

Serve as the primary point of contact for customer inquiries, providing prompt, professional, and knowledgeable responses via phone and email.
Process and manage sales orders accurately in QuickBooks, ensuring correct pricing, terms, and delivery details.
Monitor order status from entry through shipment and proactively communicate updates or delays to customers.
Build and maintain strong customer relationships, fostering loyalty and repeat business.
Handle customer complaints and returns with professionalism and urgency, coordinating with Quality and Production as needed.

Logistics & Shipping Coordination

Coordinate domestic and international shipping arrangements including carrier scheduling, bill of lading preparation, and freight quote management.
Manage hazmat shipping documentation and ensure compliance with DOT and IATA regulations for chemical shipments.
Track inbound and outbound shipments, resolving issues with carriers as they arise.
Interface with warehouse and production staff to ensure on-time order fulfillment.

Cross-Functional Collaboration

Partner with Accounting on invoicing, accounts receivable follow-up, purchase order tracking, and month-end close activities.
Liaise with Production to communicate order priorities, special handling requirements, and delivery commitments.
Coordinate with Quality Assurance to ensure Certificates of Analysis (CoAs), Safety Data Sheets (SDS), and other required documentation accompany shipments.
Support R&D with sample order processing, project-related purchases, and vendor coordination.

General Office Administration

Oversee day-to-day office operations, supplies, facilities coordination, and vendor relationships.
Maintain and organize filing systems (physical and digital) for orders, contracts, and correspondence.
Manage incoming mail, phone , and visitor reception.
Assist with onboarding of new employees including workspace setup and administrative orientation.
Support senior management with scheduling, travel arrangements, and ad hoc projects.
Identify and implement process improvements to increase office efficiency.

Qualifications Required

3+ years of customer service, administrative, or operations experience, in a manufacturing or chemical/industrial environment.
Hands-on proficiency with QuickBooks (order entry, invoicing, and reporting).
Experience with logistics, shipping, and freight coordination, can write Bills of Lading, Sales Orders and Invoicing ; familiarity with hazmat/chemical shipping regulations is a plus.
Proven ability to juggle multiple priorities in a fast-paced environment with minimal supervision.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
High degree of accuracy and attention to detail.

What We Offer

A collaborative, team-oriented culture where your contributions are seen and valued.
Competitive salary commensurate with proven experience.
Comprehensive benefits package including health, dental, and vision insurance.
Paid time off and holidays.
A stable, growing company with a long history of innovation in specialty materials.

How to Apply

Please apply through Indeed or submit your resume and a brief cover letter describing your relevant experience and salary requirements to [email protected] with the subject line “Office Manager – Linden.” We look forward to learning more about you.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

(Required)Tell us a little about your experience in customer service and order handling
(Required) (1) Name some of the trucking companies you have scheduled for LTL Loads. (2) How many pallets are considered a full truckload?
(Required) What do the following terms mean? DDP, DAP, CIF, EXW, DGD, PI
(Required) Please briefly describe your Office Management Experience in a manufacturing environment. Note - We will not consider anyone who does not answer all 4 of these questions.

Experience:

Logistics: 2 years (Required)
Customer service: 2 years (Required)
Shipping documentation: 2 years (Required)
QuickBooks: 1 year (Preferred)

Ability to Commute:

Linden, NJ 07036 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in union, nj

Customer Service Specialist and Logistics Coordinator

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ADMINISTRATIVE SECRETARY I-12 MONTHS

Office Accounting Clerk

Administrative Assistant, Commercial Contractor

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