Top 21 Administrative assistant Jobs in Union Mo

Executive Administrative Assistant - Finance & Administration
East Central College —Union, MO
- $23.66 - $32.00 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
8d
Human Resources Assistant
Canam Steel Corporation —Washington, MO
- $20.50 - $25.00 an hour
- Microsoft Outlook
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Assistant, Administrative
Archdiocese of St. Louis —Union, MO
- Monday to Friday
- Pass drug screening
- High school diploma or GED
- Criminal background check
Office Secretary
Francis Howell School District —O'Fallon, MO
- $17.08 an hour
- High school
- Basic math
- Research
- Paid holidays
- Disability insurance
Part Time Branch Office Administrator
Edward Jones —Eureka, MO
- Part-time
- Computer literacy
- Office
- Communication skills
- Health savings account
- Health insurance
Administrative Assistant
Lost Valley Lake Resort —Owensville, MO
- $16 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
9d
Concierge
Oak Pointe Assisted Living —Warrenton, MO
- Full-time
- Computer literacy
- English
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
10d
Receptionist - State Farm Agent Team Member
Sarah Shay - State Farm Agent —O'Fallon, MO
- $45,000 - $50,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Ryan Kanatzar - State Farm Agent —House Springs, MO
- $45,000 - $51,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Opportunities for advancement
Quick Apply
Executive Assistant
Just 4 Us Childcare —O'Fallon, MO
- $17 - $20 an hour
- Part-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Agency Operations Specialist
Sedlak & Associates LLC —Wildwood, MO
- $35,000 - $50,000 a year
- Email
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply

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Executive Administrative Assistant - Finance & Administration

East Central College -
Union, MO

Apply Now

Job Details

Full-time
$23.66 - $32.00 an hour
8 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Meeting minutes
Office supply management
Project reporting
Budget-to-actual reports
Statistics
Google Workspace
Correspondence management
Confidential information handling
Google Sheets
Office activity coordination
Project documentation
Finance
Presentations for conferences or internal meetings
Labor cost analysis
Filing
Performance Reporting
Coordinating building projects
Executive administrative support
Mid-level
Project communication management
3 years
Databases
Decision making
Data reporting support
Office supply ordering
Purchasing
Annual budget preparation
Managing projects
Managing executive calendars
Cross-functional collaboration

Full Job Description

Executive Administrative Assistant - Finance & Administration

Union, Missouri - Full Time

JOB TITLE: Executive Administrative Assistant – Finance& Administration

LEVEL: 107

FLSA: Non-Exempt

DEPARTMENT: Finance & Administration

East Central College has an opening for a full-time Executive Administrative Assistant for Finance & Administration.This position is responsible for providing varied and advanced administrative support to the Vice President of Finance and Administration, managing the day-to-day activities of the office and serving as a key point of coordination across active divisional projects and initiatives.

This position also provides administrative support to the Facilities & Grounds function. The role requires a considerable degree of independence and discretion, and the exercise of sound judgment in the performance of assigned duties.

MINIMUM QUALIFICATIONS: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

Completion of an Associate Degree and 3-5 years related experience

ESSENTIAL TASKS:(Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

Executive Support

Manage the day-to-day activities of the office, maintaining files, telephone and mailing lists, and necessary office supplies, and monitoring office expenditures to assure purchases are within budget.
Coordinate cross-functional communication and track deliverables on behalf of the Vice President across active divisional projects and initiatives, serving as a primary point of contact between the Vice President's office and project stakeholders.
Plan, organize, and attend to administrative detail on special assignments and projects assigned which includes creating & maintaining special databases, gathering data, compiling statistics which may include making appropriate calculations, preparing reports, graphs & charts.
Proficient in Microsoft 365 and Google Workspace platforms, including advanced Excel and Google Sheets skills for data analysis, reporting, pivot tables, complex formulas, as well as the creation and delivery of professional presentations using PowerPoint and Google Slides.
Keep the Vice President’s calendar current with various appointments and meetings, reserving conference rooms and making other necessary arrangements, organizing materials, and sending out meeting notices.
Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Vice President is involved.
Maintain confidentiality in all matters related to the Vice President, division and college including organizational plans and personnel matters.
Evaluate all incoming correspondence, determining which matters require the Vice President’s attention, marking important sections, drafting replies, gathering appropriate background material, acknowledging correspondence in the absence of the Vice President.
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Budget Support

Track divisional budget expenditures and labor costs against approved levels; prepare regular budget status reports for the Vice President and flag variances or items requiring attention.
Assist in the preparation of budget documentation and supporting materials during the annual budget cycle.

Facilities Administrative Support

Responsible for maintaining and tracking work orders, reporting, and communicating requests.
Facilitate paperwork in and out of the office, tracking, and coordinating with other units and agencies with new campus projects and remodeling campus projects.

Benefits: ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary range: $23.66 – $32.00per hour. While the full salary range is provided for growth potential, most new hires are initially placed within the lower portion of the range based on experience and institutional compensation guidelines. Position is level 107.

East Central College is an Equal Opportunity Employer.

East Central College's Main Campus is located in Union, MO which is about 60 minutes west of St. Louis. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.

executive, administrative assistant, assistant, finance, college, community college, students, customer service, budget, office, adminstration

Pay: $23.66 - $32.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

administrative assistant jobs in union mo

Executive Administrative Assistant - Finance & Administration

Human Resources Assistant

Assistant, Administrative

Office Secretary

Part Time Branch Office Administrator

Administrative Assistant

Concierge

Receptionist - State Farm Agent Team Member

Receptionist - State Farm Agent Team Member

Executive Assistant

Agency Operations Specialist

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