Top 108 Front desk Jobs in Utica, Ny

Office Administrator
Singer Equipment Company —Utica, NY
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
9d
Community Based Services Administrative Assistant
The Neighborhood Center —Utica, NY
- $20.51 an hour
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Receptionist
Hospice & Palliative Care Inc —New Hartford, NY
- $19 - $23 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Associate's degree
Quick Apply
3d
Front Desk Receptionist/Scheduler
Genesee Orthopedics & Plastic Surgery Associates, PC —New Hartford, NY
- $18.91 - $19.64 an hour
- Full-time
- Bilingual
- Private practice
- Surgery
- Health insurance
- Dental insurance
Quick Apply
10d
Receptionist
WellNow Urgent Care —New Hartford, NY
- From $17 an hour
- Full-time
- Urgent Care
- High school diploma or GED
- Associate's degree
- Health savings account
- Health insurance
8d
Receptionist/Data Entry Clerk - New Hartford - Full Time - Days
Mohawk Valley Health Systems —New Hartford, NY
- $17 - $23 an hour
- 8 hour shift
- High school diploma or GED
- Entry level
- Under 1 year
Receptionist/Data Entry Clerk - Digestive Disease Medicine - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $17 - $23 an hour
- 8 hour shift
- High school diploma or GED
- Entry level
- Under 1 year
Front Desk Associate
Planet Fitness —Utica, NY
- $16 an hour
- Part-time
- Background check
- 18 years or older
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Data Entry Clerk - Whitesboro
Mohawk Valley Health Systems —Whitesboro, NY
- $17 - $23 an hour
- 8 hour shift
- High school diploma or GED
- Entry level
- Under 1 year
Administrative Assistant
Patrick M Tyksinski, CPA PC —New Hartford, NY
- $25.49 - $30.69 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
11d
Receptionist
Indium Corporation —Clinton, NY
- $16.50 - $20.00 an hour
- Basic math
- Office
- Administrative experience
- Paid holidays
- Health insurance
2d
Administrative Assistant I - Case Management - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $20 - $26 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Data entry
Office Specialist
Utica City School District —Utica, NY
- $55,540 - $73,358 a year
- Full-time
- High school
- Computer literacy
- Basic math
Front Office Assistant
Cny Custom Concrete & Masonry —Clinton, NY
- $25 an hour
- Full-time
- Microsoft Excel
- Sales
- Inventory management
Quick Apply
4d
RECEPTION SUPERVISOR
Slocum Dickson Medical Group —New Hartford, NY
- $62,353.20 - $95,347.20 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Quick Apply
Dental Receptionist
Aesthetic Oral Arts —New Hartford, NY
- $19 - $23 an hour
- Full-time
- Dental office
- Administrative experience
- Front desk
- Dental insurance
- 401(k)
Quick Apply
Guest Service Agent
Your Employer —Utica, NY
- $16.00 - $16.50 an hour
- Part-time
- Hotel
- Communication skills
- Entry level
- Free parking
- Paid holidays
Office Assistant, Testing Center and Registrar Office
Hamilton College —Clinton, NY
- $19 - $20 an hour
- Part-time
- Experience working with individuals with disabilities
- Office
- Administrative experience
10d
Office Assistant 1 - HOURLY (McPike ATC)
State of New York - Addiction Services and Supports, Office of —Utica, NY
- $17.36 an hour
- Email
- Background check
- Microsoft Excel
- No experience needed
Receptionist
Oneida Center —Utica, NY
- $16.57 - $17.57 an hour
- Full-time
- Skilled nursing facility
- Computer literacy
- Office
Quick Apply
14h

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front desk jobs near utica, ny

Office Administrator

Singer Equipment Company -
Utica, NY

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Job Details

Full-time
$20 - $22 an hour
9 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Phone communication
Purchase order management
Administrative experience
High school diploma or GED
Freight shipment tracking
Vendor communication
Document review
Typing
Clerical experience

Full Job Description

Why Singer?
Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here:

Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
Collaborative Spirit: Be part of a supportive and dynamic team environment.
Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.

OVERVIEW
The Office Administrator plays a critical role in supporting Singer Equipment Company's daily office operations and project execution. This position provides administrative and clerical support to project managers, sales teams and leadership while serving as a key point of contact for customers, vendors, and manufacturers. The role requires strong attention to detail, organization, and follow-through in a fast-paced, project-driven environment.
ESSENTIAL FUNCTIONS
Office & Administrative Support

Manage day-to-day office operations, including phones, mail, supplies, and general office coordination
Answer and direct incoming phone calls in a professional and customer-focused manner
Perform general typing and administrative duties, including preparation of quotations, purchase orders, and correspondence
Maintain accurate and organized electronic and physical filing systems

Order & Vendor Coordination

Review factory order acknowledgments against purchase orders to ensure accuracy of pricing, quantities, specifications, and delivery dates
Verify ship dates, track orders status, and proactively expedite orders when necessary
Communicate with manufacturers and vendors to resolve discrepancies and obtain updated order information

Project Support

Assist project teams with submittals, including compiling required documentation and coordinating approvals
Support project closeout activities by assisting with closeout packages, operation & maintenance manuals, and related documentation
Coordinate equipment demonstrations for projects, including scheduling with manufacturers, vendors, and internal teams
Coordinate and follow up on warranty service calls to ensure timely resolution and customer satisfaction
Assist with scheduling meetings, managing calendars, and preparing meeting materials
Draft, edit, and distribute internal and external communications
Support accounting, sales, and operations teams with administrative tasks as needed
Assist with special projects and ad hoc requests to support business operation

MINIMUM QUALIFICATIONS

High school diploma or equivalent required; associate's degree preferred
2+ years of office administrations, clerical, or project support experience
Strong typing and document preparation skills
Proficiency in MS Office (Outlook, Word, Excel)
Excellent organizational, time-management, and multitasking skills
Strong attention to detail, particularly when reviewing orders and documentation
Professional communication skills and phone etiquette
Experience in a project-based or equipment-focused environment
Familiarity with purchase orders, order tracking, and manufacturer coordination
Experience assisting with submittals, closeouts, or warranty coordination
Knowledge of ERP or project management systems

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.
Are you ready to take your career to the next level? Apply today and let's cook up some success!
Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.

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Refine Your Search

front desk jobs in utica, ny

Office Administrator

Community Based Services Administrative Assistant

Receptionist

Front Desk Receptionist/Scheduler

Receptionist

Receptionist/Data Entry Clerk - New Hartford - Full Time - Days

Receptionist/Data Entry Clerk - Digestive Disease Medicine - Full Time - Days

Front Desk Associate

Receptionist/Data Entry Clerk - Whitesboro

Administrative Assistant

Receptionist

Administrative Assistant I - Case Management - Full Time - Days

Office Specialist

Front Office Assistant

RECEPTION SUPERVISOR

Dental Receptionist

Guest Service Agent

Office Assistant, Testing Center and Registrar Office

Office Assistant 1 - HOURLY (McPike ATC)

Receptionist

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