Top 564 program associate Jobs in utica, ny

Client Services Administrative Assistant
Estate Planning Law Center —New Hartford, NY
- $17 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- 401(k)
Quick Apply
4d
Pathologists' Assistant - Full Time - Days
Mohawk Valley Health System —Utica, NY
- $90,000 - $144,000 a year
- 8 hour shift
- Surgery
- Maintenance
- Mid-level
Restaurant Associate (Acacia Village)
Acacia Village at Masonic Care Community —Utica, NY
- $16.00 - $16.50 an hour
- Part-time
- Background check
- Skilled nursing facility
- Computer literacy
- Paid time off
Quick Apply
2d
Customer Service Associate I
Dollar Tree —Utica, NY
- $16.00 - $16.50 an hour
- Part-time
- High school diploma or GED
- Ability to lift 50 pounds
- Grocery store
- Health insurance
- Dental insurance
Assistant/Associate Director, Career Development
Hamilton College —Clinton, NY
- $62,354 - $66,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- 2 years
Associate Attorney - Litigation/Guardianship
Cowart Dizzia LLP —New York State
- From $117,000 a year
- Contract
- Remote
- Writing skills
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Client & Professional Services Coordinator
Estate Planning Law Center —New Hartford, NY
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
5d
Associate Dentist | Partnership | 100% FFS | New York [3777]
Arthur Marshall —Utica, NY
- $250,000 - $400,000 a year
- Full-time
- Private practice
- Dental office
- Surgery
- Health insurance
- Dental insurance
Quick Apply
CRM and Marketing Analytics Coordinator
GPO Federal Credit Union —Utica, NY
- $26.09 - $32.61 an hour
- Weekends as needed
- Marketing
- Mid-level
- Office
Quick Apply
Food Service Manager
Byrne Dairy and Deli —Oneida, NY
- $46,000 - $52,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Fleet Coordinator (Maintenance & Operations Support)
LBA Delivery Services —Deansboro, NY
- $55,000 - $60,000 a year
- Full-time
- Customer service
- ERP systems
- English
- Health insurance
- Dental insurance
Quick Apply
RN Sepsis Coordinator - Full Time - Days
Mohawk Valley Health System —Utica, NY
- $73,000 - $110,000 a year
- 8 hour shift
- Nursing
- RN License
- Hospital
Retail Sales Associate
The Commons at Turning Stone —Verona, NY
- From $16.50 an hour
- Part-time
- Merchandising
- High school diploma or GED
- In-person
- Employee discount
- Flexible schedule
Quick Apply
Associate Dentist
Aspen Dental —New Hartford, NY
- $180,000 - $215,000 a year
- Full-time
- Dental office
- Doctoral degree
- Surgery
- Health insurance
- 401(k)
Quick Apply
6d
Project Coordinator – Vaping Prevention & Cessation Initiative
BRiDGES Madison County Council on Alcoholism and Substance Abuse, Inc. —Oneida, NY
- $21 an hour
- Full-time
- Mid-level
- In-person
- Public Health
- Health savings account
- Health insurance
Quick Apply
5d
Kitchen Coordinator
Turning Stone Resort Casino —Oneida, NY
- $17 - $22 an hour
- Weekends as needed
- Customer service
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Human Resources Administrative Assistant - On Site
VARFLEX CORPORATION —Rome, NY
- $18 - $23 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Free parking
- Profit sharing
Quick Apply
Certified Nursing Assistant - full time (AHA- BLS req)
Biogensys —Utica, NY
- $26 - $30 an hour
- Full-time
- Serving
- BLS Certification
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
5d
Bingo Floor Associate
Turning Stone Resort Casino —Verona, NY
- From $16 an hour
- Full-time
- High school diploma or GED
- In-person
- Entry level
- Paid holidays
- Health insurance
Quick Apply
8d
Kitchen & Bath Associate Designer
Curtis Lumber Co Inc. —Hamilton, NY
- $19 - $21 an hour
- Email
- Mid-level
- Computer skills
- Associate's degree
- Profit sharing
- Paid holidays

I want to receive the latest job alert for program associate in utica, ny

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program associate jobs near utica, ny

Customer Service Representative jobs in Utica, NY

Administrative Assistant jobs in Rome, NY

Nursing Assistant jobs in Utica, NY

Pathologist Assistant jobs in Utica, NY

Associate Dentist jobs in Utica, NY

Food Service Manager jobs in Oneida, NY

Project Coordinator jobs in Edinburg, Tx

Project Coordinator jobs in Madison, Wi

Creative Coordinator jobs in New York, Ny

Project Coordinator jobs in Detroit, Mi

Project Controls jobs in San Francisco Bay Area, Ca

Project Coordinator jobs in Bakersfield, Ca

Client Services jobs in Phillipsburg, Nj

Client Services jobs in Naples, Fl

Patient Services Representative jobs in Milwaukee, Wi

Client Services jobs in Long Beach, Ca

Financial Services jobs in Remote

Non Client Facing Project Manager jobs in Remote

Client Services jobs in Woodbury, Ny

Kitchen Manager jobs in Fort Wayne, In

Client Services Administrative Assistant

Estate Planning Law Center
New Hartford, NY

Quick Apply

Job Details

Part-time
$17 - $20 an hour
4 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching
Flexible schedule

Qualifications

Mail metering
Confidential information handling
Legal correspondence preparation
Microsoft Excel
Customer relationship building
Microsoft Outlook
Phone communication
Writing skills
Copy machines
Client rapport building
Microsoft Publisher
Client file management
Employee relationship building
Scanning
Fax machines
Data entry
Managing projects
Typing
Clerical experience
Faxing
File organization
Office record organization

Full Job Description

Position Introduction

You’re the kind of person who thrives on organization, communication, and helping others feel supported from the very first interaction. You know how to keep things running smoothly behind the scenes while creating a warm, welcoming experience for every client who contacts the office. Whether you’re scanning and organizing documents, managing filing systems, preparing mailings, processing administrative tasks, or supporting team members with day-to-day office operations, you bring professionalism, positivity, and attention to detail to everything you do. You’re someone who enjoys being the dependable “go-to” person in a fast-paced environment. You take pride in staying organized, handling multiple priorities with confidence, and making sure no detail slips through the cracks. Most importantly, you genuinely care about helping people and want to be part of a team that makes a meaningful impact in clients’ lives every day. We are a rapidly growing, nationally recognized law firm specializing in estate planning, elder law, and asset protection.

We are seeking a part-time Client Services Administrative Assistant who is passionate about providing exceptional support to both clients and team members while helping create a seamless, compassionate client experience. In this role, you’ll serve as an important part of our front-end operations—assisting with client communication, scheduling appointments, preparing files, coordinating meetings, maintaining records, and supporting attorneys, paralegals, and leadership with daily administrative needs.

At our firm, we believe work should be both rewarding and enjoyable. We offer a competitive salary, generous PTO, excellent benefits, and opportunities for long-term professional growth. You’ll be part of a collaborative, supportive environment where your contributions are valued and where ongoing training, mentorship, and career advancement are encouraged. This isn’t just another administrative position—it’s an opportunity to build a meaningful career with a firm that is setting the standard in estate planning and elder law. If you’re organized, personable, dependable, and excited about helping clients and supporting a high-performing team, we’d love to hear from you.

Position Summary

The Client Services Administrative Assistant (CSAA) personally and professionally supports the vision and mission of the law firm by providing administrative and operational support to the legal services and client services teams. The CSAA is responsible for assisting with the day-to-day administrative functions of the office to ensure matters are handled efficiently, accurately, and in accordance with firm procedures and standards.

The primary responsibility of this position is to support the firm’s internal operations through organization, coordination, and administrative assistance. This includes handling tasks such as scanning, filing, mailing, document preparation, calendar coordination, file organization, supply management, and maintaining conference rooms and common areas. The CSAA also assists with preparing estate planning binders, notarization and witnessing of documents, processing incoming and outgoing mail, assisting answering phones, managing voicemails, coordinating deliveries, and supporting the client services team, attorneys, paralegals, and leadership with administrative needs and special projects.

The CSAA works both independently and collaboratively with attorneys, paralegals, client services, finance, and operations to promote efficiency, professionalism, and teamwork throughout the firm. All law firm employees must always maintain confidentiality with regard to clients, firm interests, and employees. The CSAA may perform additional duties as necessary to help ensure the administrative and production functions of the law firm operate smoothly, efficiently, and at the highest level of quality and service.

Duties and Responsibilities

¨ Provide administrative support to attorneys, paralegals, and client services team members.

¨ Answer and direct incoming phone calls and manage voicemail messages professionally and timely.

¨ Monitor and respond to administrative emails as assigned.

¨ Manage mailing processes, including sorting, preparing, and coordinating outgoing and incoming mail and deliveries.

¨ Scan, organize, file, and maintain physical and electronic client files and firm documents.

¨ Coordinate and manage paralegal calendars, scheduling appointments and meetings as needed.

¨ Assist with coordinating internal meetings, conferences, and client appointments.

¨ Support billing, invoicing, and administrative processing tasks.

¨ Prepare estate planning document binders and supporting materials for client meetings and signings.

¨ Assist with notarization and witnessing of estate planning documents when needed.

¨ Maintain organization and cleanliness of conference rooms, waiting areas, supply closets, and file rooms.

¨ Ensure office supplies, refreshments, and administrative materials are stocked and organized.

¨ Assist with weekly file preparation and file pulling for upcoming appointments and meetings.

¨ Prepare and mail sympathy cards, thank-you cards, and other client correspondence as directed.

¨ Monitor obituary notices and assist with related administrative follow-up.

¨ Check, distribute, and process incoming faxes and firm communications.

¨ Assist with AP letter implementation and administrative document preparation projects.

¨ Prepare and update office signage and door signs as needed.

¨ Assist with special projects and additional administrative duties as assigned to support firm operations.

¨ Client event planning assistance

¨ Mailing/sorting/deliveries/ordering office supplies as needed

¨ Ensure correspondence is mailed in a timely manner

¨ Actively participate in staff calls and team meetings

¨ Complete projects or tasks as requested by supervisor within time frame allotted

¨ Attend training/other events as needed

Qualifications Required

Academic:

· Associate’s degree or a High School Diploma with 2 to 3 years Member/Client/Admin Services experience is preferred but not required.

Skills/Knowledge & Ability:

· Above average administrative, clerical, and/or technical skills, and the ability to operate necessary office equipment and software:

Ø Computer, Telephone, Fax, Scanner, Copier, Postage Meter

Ø Microsoft Office Suite (Excel, Outlook, Word, Publisher, Power Point)

Ø ActionStep

· Type proficiently and accurately at a minimum of 35 to 40 words per minute.

Knowledge, skills and ability to perform functions and develop administrative procedures and systems to manage all tasks at hand such as: Documenting information, Word processing (dictation, correspondence, memos, etc.), Data entry and verification, Managing files, Project management, Designing forms, training and/or marketing materials, and Drafting legal documents.

· Skilled at formatting and communicating effectively in writing as appropriate for the needs of the audience.

· Ability to understand written words, sentences and paragraphs in work related documents.

· Highly developed time management, organizational and prioritization/planning skills with the ability to multitask with clarity; facilitating several projects at the same time with the ability to monitor and assess one’s own self.

Skilled at getting information by observing, receiving and/or researching to obtain information from relevant sources.
Knowledgeable and able to evaluate information to determine compliance with standards.

· Professional level communication, interpersonal and relationship building skills. Able to listen (give full attention to what other people are saying), be empathetic and influence other people in written or verbal forms. Creatively presenting and disseminating information and concepts in an effective manner.

· Remain current with ever changing technology.

· Demonstrate aptitude for working in sensitive environments requiring a high degree of confidentiality.

Pay: $17.00 - $20.00 per hour

Benefits:

401(k)
401(k) matching
Flexible schedule
Health insurance

Work Location: In person

Quick Apply

Refine Your Search

program associate jobs in utica, ny

Client Services Administrative Assistant

Pathologists' Assistant - Full Time - Days

Restaurant Associate (Acacia Village)

Customer Service Associate I

Assistant/Associate Director, Career Development

Associate Attorney - Litigation/Guardianship

Client & Professional Services Coordinator

Associate Dentist | Partnership | 100% FFS | New York [3777]

CRM and Marketing Analytics Coordinator

Food Service Manager

Fleet Coordinator (Maintenance & Operations Support)

RN Sepsis Coordinator - Full Time - Days

Retail Sales Associate

Associate Dentist

Project Coordinator – Vaping Prevention & Cessation Initiative

Kitchen Coordinator

Human Resources Administrative Assistant - On Site

Certified Nursing Assistant - full time (AHA- BLS req)

Bingo Floor Associate

Kitchen & Bath Associate Designer

I want to receive the latest job alert for program associate in utica, ny

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected