Top 58 Office assistant Jobs in Utica Ny

Office Administrator
Singer Equipment Company —Utica, NY
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
9d
Front Desk Receptionist/Scheduler
Genesee Orthopedics & Plastic Surgery Associates, PC —New Hartford, NY
- $18.91 - $19.64 an hour
- Full-time
- Bilingual
- Private practice
- Surgery
- Health insurance
- Dental insurance
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10d
Accounting Office Assistant - Destination Kia of Utica
Destination Kia of Utica —Yorkville, NY
- $21 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Paid training
- Health savings account
Quick Apply
Front Desk Receptionist
First Choice Staffing —Oriskany, NY
- $16.50 - $17.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid time off
Quick Apply
4d
Receptionist/Data Entry Clerk - New Hartford - Full Time - Days
Mohawk Valley Health Systems —New Hartford, NY
- $17 - $23 an hour
- 8 hour shift
- High school diploma or GED
- Entry level
- Under 1 year
Receptionist
Hospice & Palliative Care Inc —New Hartford, NY
- $19 - $23 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Associate's degree
Quick Apply
3d
Receptionist/Data Entry Clerk - Whitesboro
Mohawk Valley Health Systems —Whitesboro, NY
- $17 - $23 an hour
- 8 hour shift
- High school diploma or GED
- Entry level
- Under 1 year
Receptionist/Clerk II - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $19 - $23 an hour
- 8 hour shift
- Bilingual
- Outpatient experience
- High school diploma or GED
Administrative Assistant I - Case Management - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $20 - $26 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Data entry
Office Assistant 1 Keyboarding
State of New York - Corrections and Community Supervision, Department of —Rome, NY
- $36,232 - $43,600 a year
- Full-time
- Background check
- No experience needed
- Office
Front Office Assistant
Cny Custom Concrete & Masonry —Clinton, NY
- $25 an hour
- Full-time
- Microsoft Excel
- Sales
- Inventory management
Quick Apply
4d
Office Assistant 1 (NY HELPS)
State of New York - Corrections and Community Supervision, Department of —Rome, NY
- $36,232 - $44,828 a year
- Full-time
- Background check
- No experience needed
- Office
Office Assistant, Testing Center and Registrar Office
Hamilton College —Clinton, NY
- $19 - $20 an hour
- Part-time
- Experience working with individuals with disabilities
- Office
- Administrative experience
10d
Administrative Assistant
Patrick M Tyksinski, CPA PC —New Hartford, NY
- $25.49 - $30.69 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
11d
Receptionist/Data Entry Clerk - Digestive Disease Medicine - Full Time - Days
Mohawk Valley Health Systems —Utica, NY
- $17 - $23 an hour
- 8 hour shift
- High school diploma or GED
- Entry level
- Under 1 year
Receptionist
Indium Corporation —Clinton, NY
- $16.50 - $20.00 an hour
- Basic math
- Office
- Administrative experience
- Paid holidays
- Health insurance
2d
Administrative Assistant
Science Academies of NY —Frankfort, NY
- $17.25 - $20.00 an hour
- Full-time
- School experience
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
8d
Office Assistant 1 - HOURLY (McPike ATC)
State of New York - Addiction Services and Supports, Office of —Utica, NY
- $17.36 an hour
- Email
- Background check
- Microsoft Excel
- No experience needed
Office Assistant 1 (NY HELPS), Box ROM-494/00033
State of New York - Education Department, State —Rome, NY
- $36,232 - $44,828 a year
- Email
- Background check
- Microsoft Outlook
- No experience needed
- Paid parental leave
- Paid holidays
11d
Administrative Assistant
Rescue Mission of Utica NY —Utica, NY
- $16 - $17 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid holidays
Quick Apply

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office assistant jobs near utica ny

Office Administrator

Singer Equipment Company -
Utica, NY

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Job Details

Full-time
$20 - $22 an hour
9 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Phone communication
Purchase order management
Administrative experience
High school diploma or GED
Freight shipment tracking
Vendor communication
Document review
Typing
Clerical experience

Full Job Description

Why Singer?
Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here:

Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
Collaborative Spirit: Be part of a supportive and dynamic team environment.
Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.

OVERVIEW
The Office Administrator plays a critical role in supporting Singer Equipment Company's daily office operations and project execution. This position provides administrative and clerical support to project managers, sales teams and leadership while serving as a key point of contact for customers, vendors, and manufacturers. The role requires strong attention to detail, organization, and follow-through in a fast-paced, project-driven environment.
ESSENTIAL FUNCTIONS
Office & Administrative Support

Manage day-to-day office operations, including phones, mail, supplies, and general office coordination
Answer and direct incoming phone calls in a professional and customer-focused manner
Perform general typing and administrative duties, including preparation of quotations, purchase orders, and correspondence
Maintain accurate and organized electronic and physical filing systems

Order & Vendor Coordination

Review factory order acknowledgments against purchase orders to ensure accuracy of pricing, quantities, specifications, and delivery dates
Verify ship dates, track orders status, and proactively expedite orders when necessary
Communicate with manufacturers and vendors to resolve discrepancies and obtain updated order information

Project Support

Assist project teams with submittals, including compiling required documentation and coordinating approvals
Support project closeout activities by assisting with closeout packages, operation & maintenance manuals, and related documentation
Coordinate equipment demonstrations for projects, including scheduling with manufacturers, vendors, and internal teams
Coordinate and follow up on warranty service calls to ensure timely resolution and customer satisfaction
Assist with scheduling meetings, managing calendars, and preparing meeting materials
Draft, edit, and distribute internal and external communications
Support accounting, sales, and operations teams with administrative tasks as needed
Assist with special projects and ad hoc requests to support business operation

MINIMUM QUALIFICATIONS

High school diploma or equivalent required; associate's degree preferred
2+ years of office administrations, clerical, or project support experience
Strong typing and document preparation skills
Proficiency in MS Office (Outlook, Word, Excel)
Excellent organizational, time-management, and multitasking skills
Strong attention to detail, particularly when reviewing orders and documentation
Professional communication skills and phone etiquette
Experience in a project-based or equipment-focused environment
Familiarity with purchase orders, order tracking, and manufacturer coordination
Experience assisting with submittals, closeouts, or warranty coordination
Knowledge of ERP or project management systems

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.
Are you ready to take your career to the next level? Apply today and let's cook up some success!
Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.

Quick Apply

Refine Your Search

office assistant jobs in utica ny

Office Administrator

Front Desk Receptionist/Scheduler

Accounting Office Assistant - Destination Kia of Utica

Front Desk Receptionist

Receptionist/Data Entry Clerk - New Hartford - Full Time - Days

Receptionist

Receptionist/Data Entry Clerk - Whitesboro

Receptionist/Clerk II - Full Time - Days

Administrative Assistant I - Case Management - Full Time - Days

Office Assistant 1 Keyboarding

Front Office Assistant

Office Assistant 1 (NY HELPS)

Office Assistant, Testing Center and Registrar Office

Administrative Assistant

Receptionist/Data Entry Clerk - Digestive Disease Medicine - Full Time - Days

Receptionist

Administrative Assistant

Office Assistant 1 - HOURLY (McPike ATC)

Office Assistant 1 (NY HELPS), Box ROM-494/00033

Administrative Assistant

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