Top 542 Office administrator Jobs in Valley Stream, Ny

Office Administrator/Bookkeeper
Fresh Start Facility Services —Valley Stream, NY
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
Dental Office Manager
Confidential —Lindenhurst, NY
- From $30 an hour
- Full-time
- Bilingual
- Dental office
- Management
- Health savings account
- 401(k)
Quick Apply
Payroll Specialist (Construction)
ABC Construction Contracting Inc —Astoria, NY
- $25 - $35 an hour
- 8 hour shift
- Mid-level
- Office
- Accounting
- Health insurance
- Dental insurance
Quick Apply
STEM Educator
Mad Science of Long Island —East Meadow, NY
- $50,000 - $55,000 a year
- Full-time
- Classroom
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Office Manager - Home Care
Bestcare Inc. —New York, NY
- From $75,000 a year
- Weekends as needed
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Howard Beach, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Office Manager
Gitlin Dental Group —Bethpage, NY
- From $30 an hour
- Full-time
- Bilingual
- Dental office
- Customer service
- Paid time off
Quick Apply
Office Administrator
Confidential —New York, NY
- $110,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
11d
Office Manager
Perfect Smile Dental Arts —Lynbrook, NY
- From $30 an hour
- Full-time
- Dental office
- Administrative experience
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
Office Administrator / Bookkeeping Assistant
Elegante Granite & Marble Inc. —Westbury, NY
- $29 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
SUNSHINE LEARNING CENTER INC. —Queens, NY
- $18 - $25 an hour
- Full-time
- Microsoft Word
- School experience
- Google Workspace
- 401(k)
- 401(k) matching
Quick Apply
13d
Office Administrator / Executive Assistant
Carter's —New York, NY
- $80,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Front Office Administrator
EXTELL DEVELOPMENT COMPANY —New York, NY
- $70,000 - $85,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
ABA Agency Office Coordinator/Administrative Assistant
IShine NY Behavior Solutions —Hewlett, NY
- $25 - $30 an hour
- Full-time
- Hybrid work
- Research
- Office
- Administrative experience
Quick Apply
Office Admin Assistant
Foxley Art and Design Services —West Hempstead, NY
- $20 - $30 an hour
- Full-time
- Office
- Administrative experience
- US work authorization
- Paid time off
Quick Apply
11d
Office Coordinator
Bryan Cave Leighton Paisner LLP —New York, NY
- $72,000 - $85,000 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Executive Assistant and Office Manager
Solstice —New York, NY
- $100,000 - $150,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Department Administrator
New York University —Brooklyn, NY
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- 3 years
Office Administrator
Avoca —New York, NY
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Commuter assistance
- Health insurance
Office Administrator & Receptionist
Mandarin Oriental Hotel Group —New York, NY
- $29 - $31 an hour
- Full-time
- Office
- Residential
- Communication skills
- Disability insurance
- Health insurance
2d

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office administrator jobs near valley stream, ny

Office Administrator/Bookkeeper

Fresh Start Facility Services
Valley Stream, NY

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Paid holidays
Paid time off
Opportunities for advancement
Paid sick time

Qualifications

Spanish
Microsoft Excel
Self-direction
Microsoft Outlook
Accounts receivable management
Accountability
English
Administrative experience
Attention to detail
Task prioritization
QuickBooks Online
Customer relationship management
QuickBooks
Office management
Property management

Full Job Description

Office Administrator / Bookkeeper

Fresh Start Facility Services

Location: Valley Stream, NY

Job Type: Full-Time

Pay: $20.00–$25.00 per hour (Based on Experience)

About Fresh Start Facility Services

Fresh Start Facility Services is a rapidly growing facility maintenance company serving New York, New Jersey, Pennsylvania, and military housing communities. We provide apartment turnovers, painting, porter services, flooring, cleaning, emergency maintenance, and facility solutions for some of the largest property management companies in the region.

As we continue to grow, we’re looking for an organized, energetic, and proactive Office Administrator with bookkeeping and Accounts Receivable experience who wants to grow with our company.

This is not a receptionist position. We’re looking for someone who enjoys taking ownership, solving problems, and making sure things get done without having to be constantly managed.

Position Summary

The Office Administrator / Bookkeeper serves as a central point of coordination for the Company's financial administration and daily office operations. This role is responsible for helping ensure invoices are processed promptly, accounts receivable are actively managed, office workflows remain organized, and administrative priorities move forward consistently. Success in this role requires someone who takes ownership, communicates confidently, follows through reliably, and proactively identifies opportunities to improve efficiency as the Company continues to grow.

What You’ll Be Responsible For

Accounts Receivable (Top Priority)

Create and send customer invoices accurately and on time.
Follow up on outstanding balances by phone and email.
Maintain an accurate Accounts Receivable aging report.
Work with customers to resolve billing issues professionally.
Process ACH, check, and credit card payments.
Help ensure invoices are collected on time to maintain healthy company cash flow.

Accounts Payable

Enter vendor invoices into QuickBooks.
Organize subcontractor billing.
Prepare weekly payment reports.
Verify invoices before payment.
Maintain organized vendor records and documentation.

Bookkeeping Support

Perform QuickBooks Online data entry.
Record customer payments.
Match invoices and receipts.
Upload and organize financial documentation.
Assist our accountant with bookkeeping tasks as needed.

Administrative & Operations Support

Answer phones and respond to customer emails professionally.
Schedule appointments and service calls.
Support the implementation of our new FieldPulse operating system.
Create and manage work orders.
Track completed jobs and documentation.
Maintain organized digital and physical files.
Assist ownership and management with administrative projects.
Take ownership of assigned responsibilities and follow through to completion.

Who We’re Looking For

We’re looking for someone who:

Is confident and comfortable speaking with customers over the phone.
Is not shy and isn’t afraid to follow up on unpaid invoices.
Is a self-starter who doesn’t wait to be told what to do.
Takes initiative and looks for ways to improve processes.
Communicates proactively and keeps others informed of important issues.
Can recognize problems and work toward solutions independently.
Thrives in a fast-paced environment.
Is highly organized and detail-oriented.
Is dependable, professional, and accountable.
Can manage multiple priorities while staying organized.
Wants to grow with a company that is expanding rapidly.
Comfort learning and utilizing new technology platforms and business systems as the Company continues to modernize its operations.

If you’re the type of person who sees something that needs to be done and simply gets it done, you’ll fit in well here.

Qualifications

Minimum 3 years of administrative experience.
Minimum 2 years of bookkeeping or accounting experience.
QuickBooks Online experience required.
Bi-lingual (English-Spanish)
Strong Microsoft Office skills (Excel, Word, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Ability to multitask and prioritize workload.
Demonstrated ability to exercise sound judgment, prioritize competing responsibilities, and make appropriate decisions with minimal supervision.
Experience in property management, construction, facility services, or another service-based business is a plus.

What Success Looks Like

Within your first 90 days, you’ll be expected to:

Keep customer invoicing current and accurate.
Reduce outstanding Accounts Receivable by consistently following up on unpaid invoices.
Help organize and support the implementation of our new FieldPulse operating system.
Maintain organized bookkeeping records in QuickBooks.
Keep the office running efficiently by taking initiative and solving problems without waiting to be asked.
Demonstrate initiative, ownership, and consistent follow-through while helping create a more organized, responsive, and accountable office environment.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience.

Full-Time, Monday–Friday.

Paid Holidays.

Paid Vacation.

Opportunities for advancement.

Professional development and hands-on experience helping build a rapidly growing company.

Why Join Fresh Start?

We’re building something special.

As we continue implementing new technology, improving our systems, and expanding throughout the Northeast, we’re looking for someone who wants to grow with us.

This is an opportunity to become an important part of a growing company where your work will directly impact our success. If you’re organized, proactive, enjoy working with numbers, and aren’t afraid to take ownership, we’d love to hear from you.

Pay: $20.00 - $25.00 per hour

Benefits:

Paid sick time
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in valley stream, ny

Office Administrator/Bookkeeper

Dental Office Manager

Payroll Specialist (Construction)

STEM Educator

Office Manager - Home Care

Administrative Coordinator

Office Manager

Office Administrator

Office Manager

Office Administrator / Bookkeeping Assistant

Office Administrator

Office Administrator / Executive Assistant

Front Office Administrator

ABA Agency Office Coordinator/Administrative Assistant

Office Admin Assistant

Office Coordinator

Executive Assistant and Office Manager

Department Administrator

Office Administrator

Office Administrator & Receptionist

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