Top 40 Office coordinator Jobs in Virginia Beach Va

Office Coordinator
Pasadena Villa Outpatient —Norfolk, VA
- $18 - $29 an hour
- Full-time
- CPR Certification
- Clean driving record
- Current TB test
- Health savings account
- AD&D insurance
Quick Apply
Executive Administrative Coordinator
City of Chesapeake —Chesapeake, VA
- $55,854 a year
- Overtime
- Customer service
- Mid-level
- Office
1d
Administrative Front Desk Coordinator
TitleQuest of Hampton Roads —Chesapeake, VA
- $21.56 - $25.97 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Profit sharing
- Paid holidays
Quick Apply
Front Desk Campus Support Coordinator
Arizona College of Nursing —Chesapeake, VA
- $20.00 - $22.50 an hour
- Full-time
- School experience
- Writing skills
- HIPAA
- Health insurance
- Dental insurance
6d
Office Coordinator
Eastern Virginia Medical School —Norfolk, VA
- From $48,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Perioperative Care
Front Office Coordinator
Lighthouse Dental Group —Virginia Beach, VA
- $20 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
1d
Administrative Coordinator
Compassion & Healing Counseling —Chesapeake, VA
- $20.75 an hour
- Part-time
- Background check
- Private practice
- Writing skills
Quick Apply
5d
Office Coordinator
Paul Davis Restoration of Virginia Beach —Virginia Beach, VA
- $20 - $24 an hour
- Overtime
- Background check
- Microsoft Excel
- Customer service
- Paid training
- Health savings account
Quick Apply
13d
Operations Coordinator
Proprium, LLC —Chesapeake, VA
- Full-time
- Customer service
- Mid-level
- Office
- 403(b) matching
- Paid parental leave
Quick Apply
Front Office Coordinator
Pivot Physical Therapy —Norfolk, VA
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Employee assistance program
- Employee discount
8d
Front Office Coordinator
Medi-Weightloss —Virginia Beach, VA
- High school diploma or GED
- Associate's degree
- Communication skills
Quick Apply
Front Desk Coordinator I with Override
Smile Doctors Affiliate —Chesapeake, VA
- Part-time
- Bilingual
- Writing skills
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
1d
Human Resources Coordinator
Thalia Gardens Rehabilitation and Nursing —Virginia Beach, VA
- $25 - $27 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
1d
Client Service Coordinator
HairClub —Virginia Beach, VA
- $20 an hour
- 1 year
- Entry level
- Time management
- Paid training
- Paid holidays
Quick Apply
13d
Real Estate Division Operations Coordinator
Sentara Healthcare —Virginia Beach, VA
- Full-time
- Mid-level
- High school diploma or GED
- Accounting
- 403(b) matching
- Mileage reimbursement
Quick Apply
Part-Time Front Desk Coordinator - Virginia Beach, VA
The Joint Chiropractic —Virginia Beach, VA
- From $16.50 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Patient Services Coordinator
Virginia Oncology Associates —Chesapeake, VA
- $17.10 - $21.05 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- 401(k)
1d
Executive Admin Coordinator Real Estate (on-site)
Dollar Tree —Chesapeake, VA
- $74,000 - $82,000 a year
- Full-time
- 5 years
- Office
- Organizational skills
- Employee stock purchase plan
- Paid holidays
Patient Care Coordinator/Medical Front Office
onePHG LLC —Chesapeake, VA
- $18 - $21 an hour
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
18h
Branch Operations Coordinator
Merit Restorations —Chesapeake, VA
- $70,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Residential
- AD&D insurance
- Disability insurance
Quick Apply
13d

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Office Coordinator

Pasadena Villa Outpatient -
Norfolk, VA

Quick Apply

Job Details

Full-time
$18 - $29 an hour

Benefits

Health savings account
AD&D insurance
Health insurance
Dental insurance
Flexible spending account
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Referral program

Qualifications

CPR Certification
Employee relationship building
Administrative experience
High school diploma or GED
Client database systems
Driver's License
Mental health facility experience
First Aid Certification
CRM system proficiency

Full Job Description

Why You Will Love Working With Us!

At Pasadena Villa Outpatient Norfolk, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. With over over 25 Outpatient locations across eight states, we are on a mission to improve mental wellness in the communities we serve. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide.

Our team’s foundation is client centered care and clinical excellence through our 5-star service commitment – Respect, Accountability, Integrity, Flexibility, Collaboration and Service. We are committed to our team and our team is committed to our clients!

We are currently looking to hire a full time Office Coordinator for Pasadena Villa OP Norfolk, Virginia!

Providing outpatient care Monday through Friday, we offer exceptional benefits, development opportunities, professional training, and much more detailed below.

Join our team! Be part of our amazing vision of changing lives empowering each client’s inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day!

What we offer

Collaborative environment dedicated to clinical excellence
Multiple Career Development Pathways
Company Supported Continuing Education & Certification
Multiple Health Plan Design Options Available
Flexible Dental & Vision Plan Options
100% Company Paid EAP Emotional Well-Being Support
100% Company Paid Critical Illness (with health enrollment plan)
100% Company Paid Life & ADD
401K with Company Match
Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts
Generous Team Member Referral Program
Parental Leave

Position Summary

The Office Coordinator provides customer service and support for day-to-day operations of a highly specialized mental health treatment center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, and supporting on-site admissions processes.

Relationships and Contacts

Within the organization: Initiates and maintains frequent and close working relationships with local team members and peers throughout the organization.

Outside the organization: Initiates and maintains strong professional relationships with clients and families, referral partners and vendors, as needed.

Position Responsibilities

Essential Responsibilities

Greets clients and guests in a warm and welcoming manner.
Ensures facility is welcoming, tidy, and well maintained.
Responsible for using Regions OnePass to make these deposits.
Conducts all medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements.
Facilitates communications with the Admissions Coordinator and/or Executive Director as needed for each admission.
Assists with the admissions process, creates client’s medical record, and provides new client orientation.
Tracks and maintains a variety of reports in a timely and accurate manner.
Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines.
Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff.

Additional Responsibilities

Can be relied upon to be at work as scheduled and is rarely absent from work, notifying the supervisor if absent.
Reads, understands, and adheres to all company policy statements on ethics, conduct, and conflict of interests; adheres to facility policies, procedures, rules, and regulations.
Maintains positive attitude and acts as a team player with others on the team.
Attends and completes all trainings within assigned time frames as required by the facility.
Main point person to check in clients, order meals/supplies, upload receipts, complete admission paperwork, accept deliveries and be available as needed for client supervision.
Performs other activities as requested, assumes other appropriate operational responsibilities as necessary.
Provides backup support to the admissions coordinators for inquiries directed to the facility.
Provides general administrative support, as needed.

Requirements

Education and Experience

Position requires a High School degree or equivalent in combined education and experience, Bachelor’s degree preferred, and a minimum of two years of administrative experience in a behavioral health setting. Must have knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software. Experience working with physicians and therapist, strongly preferred.

Physical Requirements

While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors.
Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time.
While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell.
Ability to move 25 pounds.

Other Requirements

Position requires incumbent to have a valid driver’s license and acceptable driving record.
Clearance of TB test and any other mandatory state/federal requirements.
Current CPR and First Aid certification.

Skill Competencies

Demonstrates knowledge of and adherence to confidentiality standards, to include HIPAA.
Demonstrates a high level of customer service.
Demonstrates a high level of attention to detail.
Demonstrates excellent verbal and written communication skills.
Demonstrates proficiency with technology.
Demonstrates proficiency with Microsoft Office Suite, to include Excel.
Demonstrates alignment with company mission, core values and treatment philosophy.

For cash compensation, we set standard ranges for all U.S based roles based on function, level, and geographic location, benchmarked against companies of similar size within the behavioral healthcare industry. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above.

Pasadena Villa Outpatient LLC provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”

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Refine Your Search

office coordinator jobs in virginia beach va

Office Coordinator

Executive Administrative Coordinator

Administrative Front Desk Coordinator

Front Desk Campus Support Coordinator

Office Coordinator

Front Office Coordinator

Administrative Coordinator

Office Coordinator

Operations Coordinator

Front Office Coordinator

Front Office Coordinator

Front Desk Coordinator I with Override

Human Resources Coordinator

Client Service Coordinator

Real Estate Division Operations Coordinator

Part-Time Front Desk Coordinator - Virginia Beach, VA

Patient Services Coordinator

Executive Admin Coordinator Real Estate (on-site)

Patient Care Coordinator/Medical Front Office

Branch Operations Coordinator

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