Top 153 Office assistant Jobs in Vista Ca

Front Desk/Receptionist – Physical Therapy – Via Centre Drive – Day – Full Time
Sharp HealthCare —Vista, CA
- $25 an hour
- 8 hour shift
- High school diploma or GED
- Clinic
- Rehabilitation center
7d
Administrative Assistant
MENTAL HEALTH SYSTEMS INC —Vista, CA
- $25 - $26 an hour
- Full-time
- Bilingual
- CPR Certification
- Current TB test
Quick Apply
Administrative Assistant
Vista Law Office —Vista, CA
- $20 - $30 an hour
- Part-time
- Microsoft Outlook
- Office
- Organizational skills
- Flexible schedule
Quick Apply
3d
Office Administrator
West Coast Traffic Control —Oceanside, CA
- $22 - $30 an hour
- Full-time
- Office
- QuickBooks
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
The Document People —Oceanside, CA
- $20 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
Quick Apply
12d
Administrative Assistant
DAVITA —Escondido, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
3d
Administrative Assistant
Sol Transportation —Vista, CA
- From $20 an hour
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
13d
Executive Assistant
Kisco Senior Living —Carlsbad, CA
- $75,000 - $100,000 a year
- Full-time
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Receptionist
Gary and Mary West PACE —San Marcos, CA
- From $23 a year
- Full-time
- Background check
- Spanish
- Pass drug screening
- 403(b) matching
- Mileage reimbursement
Quick Apply
Receptionist
PDS Health —Oceanside, CA
- $17 - $24 an hour
- Part-time
- Dental office
- Computer literacy
- Local
- Health insurance
- Dental insurance
12d
Secretary / Administrative Assistant (5629)
Three Saints Bay, LLC —Fallbrook, CA
- $26.34 an hour
- Monday to Friday
- Background check
- Word processing
- ERP systems
Quick Apply
Data Entry / Administrative Assistant (In-Office)
Del Mar Insurance —Rancho Santa Fe, CA
- $20 - $25 an hour
- Part-time
- Background check
- Microsoft Outlook
- Office
- Opportunities for advancement
Quick Apply
7d
Administrative Assistant (Bilingual)
MENTAL HEALTH SYSTEMS INC —Oceanside, CA
- $25 - $26 an hour
- Full-time
- Spanish
- CPR Certification
- Current TB test
Quick Apply
Receptionist Position – Oceanside & San Clemente
FUSION MANAGEMENT GROUP LLC —Oceanside, CA
- $20 an hour
- Part-time
- Communication skills
- Entry level
Quick Apply
12d
Receptionist
Sun Mar Health Care —Vista, CA
- Full-time
- Skilled nursing facility
- Nursing home
- Computer literacy
Quick Apply
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Office Assistant/Social Media Manager
LNL3D Solutions —San Marcos, CA
- $18 - $25 an hour
- Part-time
- Customer service
- No experience needed
- Office
- Employee discount
Quick Apply
10d
Administrative Assistant III
City of Poway, CA —Poway, CA
- $58,145.98 - $70,676.94 a year
- Full-time
- Research
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Executive Assistant
GEICO —Poway, CA
- $25.95 - $50.36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
PACE Administrative Assistant
Neighborhood Healthcare —Escondido, CA
- $24.95 - $34.93 an hour
- Monday to Friday
- CPR Certification
- Customer service
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply

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Front Desk/Receptionist – Physical Therapy – Via Centre Drive – Day – Full Time

Sharp HealthCare -
Vista, CA

Apply Now

Job Details

Full-time
$25 an hour
7 days ago

Qualifications

Employee relationship building
High school diploma or GED

Full Job Description

Job ID JR207807 Date posted 07/27/2026

Vista, California

STCMC OSNC
Day
Regular

Responsibilities

Hours

Shift Start Time:

Variable

Shift End Time:

Variable

AWS Hours Requirement:

8/40 - 8 Hour Shift

Additional Shift Information:

Core hours: 8:30am - 5pm

Weekend Requirements:

No Weekends

On-Call Required:

Flat Hourly Rate of Pay:

$25.000

In alignment with the SEIU CBA, this position will be posted for 7 days internally from 07/27/26 to 08/04/26 and available only to existing members of the ratified SEIU Bargaining Unit.

What You Will Do
The Physical Therapy Front Desk Receptionist greets each patient in a warm, professional manner as they enter the clinic. Gives appropriate forms to new patients and updates forms as necessary for established patients. Collects patient co-payments and any past due balance at check in; enforces office financial policies. Scans patient's insurance card and identification card. Makes patient appointments in a timely manner. Maintains therapist schedules to ensure that all slots are full. Completes registration process when patient arrives for appointment. Verifies benefits and eligibility; obtains authorizations for treatment. Serves as a liaison between the patient and medical support staff. Files and scans charts as necessary. Takes messages appropriately.

Required Qualifications

H.S. Diploma or Equivalent

Preferred Qualifications

Other refer a 2-4 year business degree or graduate from medical receptionist program.

Essential Functions

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.
Maintains a safe, clean working environment, including unit based safety and infection control requirements.
Manages the flow of patients to ensure that therapists avoid excessive waiting time
Answers phones, schedules appointments, verifies benefits and obtains prior authorizations
Obtains demographic patient information for the medical record, including address, responsible party, emergency contacts, phone numbers, employer and billing information
Assembles and prepares charts for use by therapists
Maintains an accurate filing and labeling system so that medical charts can be easily retrieved
Inputs each patient’s clinic visits into the billing system
Ensures that all charge tickets are completed with appropriate information
Ensure that all clinic forms are in adequate supply
Ensures that waiting area and front office are need and presentable
Communicates with Director regarding issues that may affect the effectiveness, efficiency of patient care
Implements and enforces financial policies, including collection of co-pays and balances
Promotes excellent personal relations and communication with all patients and members of the clinic staff
Files all paper in charts and scans chart into document manager
Performs miscellaneous job related duties as assigned
Makes every attempt to reduce expense and maximizes productive and revenue
Onboarding and training of new Front Desk Receptionists

Knowledge, Skills, and Abilities

Knowledge of medical office procedures; including scheduling, verifying benefits, obtaining authorizations.
Ability to schedule patients; minimizing holes in the schedules.
Working Knowledge on report preparation, correspondence using correct grammar, spelling and punctuation.
Working Knowledge of how to competently use Microsoft Office.
Answers phones in a pleasant manner, obtaining necessary information for messages on appropriate forms.
Maintains and accurate filing system and labeling system so that medical charts can easily be retrieved.
Able to enforce financial policies such as collecting co-pays and balances.
Demonstrates positive attitude in support of necessary change.
Able to perform weekly chart audits for expired authorizations, prescriptions and absenteeism.
Able to read, understand and follow oral and written instruction.
Ability to establish and maintain effective relationships with patients, employees and the public.
Prior experience working in a similar setting preferred.
Exceptional skills in organization and communication with health care providers and patients.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Other; H.S. Diploma or Equivalent

Apply Now

Refine Your Search

office assistant jobs in vista ca

Front Desk/Receptionist – Physical Therapy – Via Centre Drive – Day – Full Time

Administrative Assistant

Administrative Assistant

Office Administrator

Office Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Receptionist

Receptionist

Secretary / Administrative Assistant (5629)

Data Entry / Administrative Assistant (In-Office)

Administrative Assistant (Bilingual)

Receptionist Position – Oceanside & San Clemente

Receptionist

Administrative Assistant (San Diego)

Office Assistant/Social Media Manager

Administrative Assistant III

Executive Assistant

PACE Administrative Assistant

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