Top 122 Office coordinator Jobs in Wauconda, Il

Estimator Coordinator
Omega III LLC —Elgin, IL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
1d
Executive Assistant & Operations Coordinator
The Grant Fetter Homes Team @ Compass —Wauconda, IL
- $21 - $24 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
4d
Part-Time Front Office Coordinator
Diamond Physical Therapy —Algonquin, IL
- $18 an hour
- Full-time
- Computer literacy
- HIPAA
- Outpatient experience
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
DATA COORDINATOR/SECRETARY
State of Illinois —Deerfield, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
10d
Office & Administrative Coordinator
G&C Glass, Mirror, and Construction —Lake Zurich, IL
- $22 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
3d
Customer Service Representative & Administrative Coordinator
Sharp Auto Body —Island Lake, IL
- $15 - $25 an hour
- Part-time
- Clean driving record
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Front Office Coordinator
Long Grove Dental Studio —Long Grove, IL
- $21 - $28 an hour
- Full-time
- Dental office
- In-person
- 1 year
- Profit sharing
- Paid holidays
Quick Apply
Reception Coordinator
Marsh McLennan Agency —Schaumburg, IL
- $44,800 - $83,400 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Human Resources Coordinator - Talent Acquisition (Contract)
Abbott Laboratories —Abbott Park, IL
- $20.35 - $40.65 an hour
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
HR Coordinator
MasTec Inc —Union, IL
- $27 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
12d
HR Onboarding Coordinator
JourneyCare Hospice – an Addus family company —Barrington, IL
- $20 - $26 an hour
- Monday to Friday
- Office
- 3 years
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
5d
Registry Implementation Coordinator (Customer Service, Data, Help Desk Support) - Schaumburg, IL
American Society of Anesthesiologists —Schaumburg, IL
- $29 - $35 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Dental Front Office Coordinator
Long Grove Dental Studio —Long Grove, IL
- $23 - $28 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Profit sharing
- Paid holidays
Quick Apply
13d
Front Desk Coordinator
IVX Health —Algonquin, IL
- $23.00 - $25.50 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Continuing education credits
- Health savings account
Quick Apply
Human Resources Coordinator
Baird & Warner —Schaumburg, IL
- $52,000 - $62,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid time off
- 401(k) matching
Quick Apply
9d
UM Administration Coordinator
Humana —Schaumburg, IL
- $44,000 - $57,500 a year
- Nights as needed
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Senior Associate Client Services Coordinator
Alliant Credit Union —Chicago, IL
- $52,300 - $81,300 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
3d
Office Coordinator
Compass Health Center —Northbrook, IL
- $19 - $23 an hour
- Microsoft Excel
- Mid-level
- Administrative experience
- Continuing education credits
- Health insurance
Quick Apply

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Estimator Coordinator

Omega III LLC
Elgin, IL

Quick Apply

Job Details

Full-time
$65,000 - $70,000 a year
1 day ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Schedule management
Attention to detail
Ability to follow instructions
Construction administrative experience
CRM system proficiency
Appointment scheduling
File organization
Quality data entry
Office record organization

Full Job Description

Omega III, LLC — Elgin, IL
Full-Time | In Office | $65,000–$70,000 per year

Omega III, LLC is an established demolition, environmental, and industrial contractor located in Elgin, IL. We are looking for a highly organized, detail-driven Estimating Coordinator / Estimating Assistant to support our estimating department.

This is a full-time, in-office position supporting four estimators in a fast-paced, deadline-driven department. This role is not a basic receptionist position. It requires strong data entry accuracy, follow-through, organization, professional communication, and the ability to manage multiple open items without constant reminders.

The right person will be able to read instructions carefully, track deadlines, make follow-up calls, research missing information, ask smart questions, and complete repetitive administrative work accurately.

What You’ll Do

Support four estimators with bid setup, bid tracking, document preparation, and deadline management.
Review bid invitations, addenda, notices, and instructions to identify required forms, licenses, bonds, prequalification documents, deadlines, and submission requirements.
Maintain accurate electronic folders, naming conventions, calendars, bid logs, contact lists, and project records.
Prepare and update bid forms, proposal documents, prequalification packages, license/registration documents, and qualification materials.
Verify that documents are complete, accurate, properly formatted, signed when required, and submitted according to instructions.
Maintain bid databases, bid results, plan-holder information, follow-up logs, and department records.
Use Microsoft Outlook, Word, Excel, Teams, online portals, CRM/database systems, and electronic file-management systems.
Contact general contractors, owners, vendors, subcontractors, bonding representatives, and internal staff to obtain missing information.
Make professional follow-up calls and document responses clearly.
Help keep the estimating department organized, on schedule, and informed.

What We’re Looking For

Excellent attention to detail and strong data-entry accuracy.
Strong Microsoft Office skills, especially Outlook, Word, Excel, and electronic file organization.
Ability to manage multiple deadlines, tasks, and follow-ups at the same time.
Comfortable making phone calls and professionally following up when information is missing.
Ability to read instructions carefully and apply them correctly.
Strong written and verbal communication skills.
Ability to retain training, take useful notes, follow procedures, and ask questions before guessing.
Comfortable with repetitive but important administrative work.
Ability to work independently while supporting a team.
Prior experience with bid coordination, estimating support, construction administration, prequalification packages, licenses, registrations, compliance documents, or deadline-driven administrative work is strongly preferred.
Experience with BuildingConnected, iSqFt, SmartBid, CRM systems, or similar platforms is a plus, but training will be provided.

Compensation and Benefits

Salary range: $65,000–$70,000 annually, based on experience and qualifications.
Full-time, in-office position in Elgin, IL.
Insurance benefits.
401(k) program.
Nine paid company holidays.
Training provided on Omega systems, with room to grow into additional responsibility.

Important Fit Note

This position requires accuracy, organization, follow-through, and comfort with repetitive document review/data entry. Bid deadlines are firm, and missing details matter. Candidates who prefer a slower-paced or loosely structured role may not be the best fit.

How to Apply

Please submit your resume for consideration. Qualified candidates may be asked to complete a short Microsoft Office / accuracy exercise as part of the screening process.

Omega III, LLC is an equal opportunity employer.mating.

Pay: $65,000.00 - $70,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

This position requires repetitive data entry, document review, and deadline tracking. Describe the specific steps you take to check your work for accuracy before submitting or marking a task complete.
You emailed a general contractor for missing bid information and have not received a response. The deadline is tomorrow. What would you do next?
You are completing a license or prequalification form and the requested information does not match the backup documents you were given. What would you do?

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in wauconda, il

Estimator Coordinator

Executive Assistant & Operations Coordinator

Part-Time Front Office Coordinator

Coordinator, Administrative Services

DATA COORDINATOR/SECRETARY

Office & Administrative Coordinator

Customer Service Representative & Administrative Coordinator

Executive Assistant & Operations Coordinator

Front Office Coordinator

Reception Coordinator

Human Resources Coordinator - Talent Acquisition (Contract)

HR Coordinator

HR Onboarding Coordinator

Registry Implementation Coordinator (Customer Service, Data, Help Desk Support) - Schaumburg, IL

Dental Front Office Coordinator

Front Desk Coordinator

Human Resources Coordinator

UM Administration Coordinator

Senior Associate Client Services Coordinator

Office Coordinator

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