Top 79 Office manager administrative Jobs in Wauconda, Il

Administrative Operations Supervisor
Green Attic —Mount Prospect, IL
- $65,000 - $85,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
13d
Dental Office Front desk coordinator/ Experience needed
Everyone's Family Dental —McHenry, IL
- From $25 an hour
- Full-time
- Dental office
- Management
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
1d
Front Desk Coordinator – Pediatric & Prenatal Wellness Office
Bright Futures Chiropractic —Arlington Heights, IL
- $18 - $22 an hour
- Part-time
- Computer literacy
- Children
- Pediatrics
- Employee discount
Quick Apply
9d
Assistant Office Manager
Yellowstone Landscape —Wauconda, IL
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
7d
Office Manager/Administrative Assistant
A.M. Woodland Contracting Group —Mundelein, IL
- $22 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Manager
Nelson Group Enterprises —Lake Zurich, IL
- From $80,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Management
- Health insurance
- Dental insurance
Quick Apply
9d
Corporate Office Manager
Feralloy Corporation —Chicago, IL
- $40 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Research
Office & Administrative Coordinator
G&C Glass, Mirror, and Construction —Lake Zurich, IL
- $22 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
9d
Office Coordinator
Helton Plumbing Hero —Island Lake, IL
- $20 - $25 an hour
- Full-time
- Customer service
- Office
- Residential
- 401(k)
- Paid time off
Quick Apply
5d
Office & Meeting Coordinator
Bellarmine Jesuit Retreat House —Barrington, IL
- Email
- Writing skills
- Mid-level
- Office
- 403(b) matching
- Paid holidays
8h
Office Manager
Saint John Capital —Chicago, IL
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Dental insurance
OFFICE COORDINATOR, Opt. 2
State of Illinois —Zion, IL
- $4,272 - $5,641 a month
- Full-time
- Background check
- Spanish
- High school
- Health insurance
- Dental insurance
2d
Administrative Support Manager
Centerra Group LLC —Chicago, IL
- Mid-level
- Administrative experience
Business Office Manager
The Oaks at Algonquin Senior Living —Algonquin, IL
- $65,000 - $70,850 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Real Estate Operations Manager
The Grant Fetter Homes Team @ Compass —Wauconda, IL
- $75,000 - $90,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Office Manager
Silver Star Protection Group LLC —Rolling Meadows, IL
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Goodmark Nurseries LLC —Wonder Lake, IL
- $55,000 - $65,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Office Manager (Part-Time)
Culligan International —Libertyville, IL
- $25 - $28 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Office Administrator
AMERICAN PRECISION SUPPLY, INC. —Hampshire, IL
- $28 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
2d
Office Manager
Weiss & Company LLP —Glenview, IL
- $60,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health savings account
- Paid holidays
Quick Apply

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Administrative Operations Supervisor

Green Attic -
Mount Prospect, IL

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
13 days ago

Qualifications

Google Workspace
Customer communication
Process improvement
Administrative experience
Supervising experience
Contracts
Leading team collaboration initiatives
Construction experience
Office management
Negotiation
Cross-functional communication

Full Job Description

Administrative Operations Supervisor/Manager

Company: Green Attic and affiliated companies
Location: 4 days in Mt. Prospect, IL/1 day in Schiller Park, IL, Possibility for a hybrid day after a 90-day probationary period.
Job Type: Full-Time Exempt
Schedule: Monday–Friday
Compensation: 65k-85k Based on experience and credentials

About the Role

Green Attic is hiring a Chief of Staff to help run and supervise the departments across administration, sales coordination, scheduling, customer follow-up, production support, and internal team accountability.

This is not a basic admin role. We need someone who can manage people, organize chaos, follow up without being reminded, and make sure the roofing team is moving in the same direction. The right person must be comfortable supervising roofing admins, sales coordinators, office support, and other team members involved in the workflow.

You will work closely with ownership and leadership to keep roofing operations organized, accountable, and profitable.

What You'll Own

Cross-business administration: Serve as the central point of contact for admin, compliance, and operational needs across all businesses under the ownership group, with Green Attic as the primary hub.
Payroll & contractor compliance: Manage and oversee W-2 employee administration and W-8BEN/contractor documentation across all entities — ensuring proper classification, timely filing, and clean records.
HR & people operations: Support hiring, onboarding, benefits administration, and basic HR compliance across the businesses.
Vendor & contract management: Negotiate, track, and manage vendor agreements, subscriptions, leases, and service contracts.
Financial administration support: Work closely with bookkeeping/accounting to ensure invoices, expenses, and records are accurate and current across entities; flag discrepancies and inefficiencies.
Process & systems building: Identify where each business lacks structure (SOPs, filing systems, tracking tools) and build it — you're creating order, not just maintaining it.
Owner support: Act as a true chief of staff to the owner — managing priorities, following through on action items, and representing the owner's interests across the businesses.
Special projects: Take ownership of initiatives that span multiple businesses — new entity setup, licensing/permitting, insurance renewals, lease negotiations, etc.

Key Responsibilities

· Manage and supervise the support teams, including admins, sales coordinators, and related office staff.

· Oversee daily workflows from lead intake, estimate coordination, scheduling, production handoff, customer updates, and follow-up.

· Make sure tasks are assigned clearly, deadlines are followed, and team members are held accountable.

· Coordinate between sales, production, office staff, estimators, customers, vendors, and subcontractors.

· Track jobs, pending estimates, customer communication, material needs, permit/status issues, and unresolved follow-ups.

· Identify bottlenecks in the production department and help create better systems, SOPs, checklists, and task processes.

· Support leadership by preparing updates, organizing priorities, and making sure important issues do not get lost.

· Monitor team performance and escalate issues when work is late, unclear, incomplete, or poorly communicated.

· Help improve customer experience by making sure communication is timely, professional, and accurate.

· Maintain strong documentation inside company systems such as CRM, task management tools, shared drives, and internal communication channels.

Required Experience

· Roofing, construction, restoration, home services, or contractor operations experience required.

· Previous supervisory or team management experience required.

· Experience managing admins, coordinators, sales support, dispatchers, project coordinators, or operations staff strongly preferred.

· Strong understanding of roofing workflows, including estimates, customer communication, scheduling, materials, crews, permits, supplements, or production coordination.

· Ability to manage multiple jobs, people, and priorities without constant reminders.

· Strong written and verbal communication skills.

· Comfortable holding team members accountable in a direct and professional way.

· Experience with CRM, task management, scheduling, or project management software preferred.

· A long-term hire who can grow with the company and help build a stronger roofing department.

What We Are Looking For

A strong operator who brings structure across multiple businesses
A leader who manages people, not just tasks
Someone who follows up aggressively and keeps priorities moving
Someone comfortable with pressure, deadlines, and operational challenges
A clear communicator who provides short, direct updates
A systems‑minded person who improves processes instead of tolerating disorder
A long‑term hire who wants to grow with the umbrella companies

Qualifications

· 1+ years of roofing, construction, restoration, or home-services operations experience preferred.

· 1+ years of supervisory, management, or team lead experience preferred.

· Strong organizational and follow-up skills.

· Ability to manage multiple team members and priorities daily.

· Strong problem-solving and escalation judgment.

· Professional communication with customers, vendors, subcontractors, and internal teams.

· Comfortable using tools such as HubSpot, ClickUp, Google Workspace, Jobber, Roofr, or similar platforms.

Success in This Role Looks Like

· The team knows exactly what needs to happen each day.

· Admins and coordinators are clear on priorities and deadlines.

· Sales and production handoffs are cleaner and faster.

· Customers receive timely updates.

· Jobs do not stall because of missing follow-up.

· Leadership gets clear reporting instead of chasing scattered updates.

· Problems are turned into SOPs, checklists, or assigned corrective actions.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

Pay: $65,000.00 - $85,000.00 per year

Experience:

Supervisory: 3 years (Required)
Construction: 1 year (Preferred)

Ability to Commute:

Mount Prospect, IL 60056 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office manager administrative jobs in wauconda, il

Administrative Operations Supervisor

Dental Office Front desk coordinator/ Experience needed

Front Desk Coordinator – Pediatric & Prenatal Wellness Office

Assistant Office Manager

Office Manager/Administrative Assistant

Administrative Manager

Corporate Office Manager

Office & Administrative Coordinator

Office Coordinator

Office & Meeting Coordinator

Office Manager

OFFICE COORDINATOR, Opt. 2

Administrative Support Manager

Business Office Manager

Real Estate Operations Manager

Office Manager

Office Manager

Office Manager (Part-Time)

Office Administrator

Office Manager

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