Top 56 Scheduling coordinator Jobs in Wausau, Wi

Referral Coordinator
Eye Clinic of Wisconsin —Wausau, WI
- $19 - $26 an hour
- Full-time
- Customer service
- HIPAA
- Mid-level
Quick Apply
CNA Instructor - RN
Wisconsin Illinois Senior Housing Inc. WISH Home Office —Merrill, WI
- $40 an hour
- Full-time
- Classroom
- Nursing
- RN License
- Health insurance
- Dental insurance
Quick Apply
CNA Instructor - RN or LPN
Wisconsin Illinois Senior Housing Inc. WISH Home Office —Wausau, WI
- Full-time
- Classroom
- Nursing
- RN License
- Health insurance
- Dental insurance
Quick Apply
Production Supervisor
Lignetics Inc. —Marathon, WI
- $28 an hour
- 12 hour shift
- Basic math
- Mid-level
- Analysis skills
- Health savings account
- Paid holidays
Quick Apply
8d
Clinical Assistant - LPN/CMA/RMA/CPT
Hemophilia Outreach of WI Inc —Wausau, WI
- Full-time
- Microsoft Excel
- Vital signs
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10d
SUPPLY COORDINATOR - SUPP CHAIN OPS AND LOGISTICS
ASPIRUS HEALTH —Wausau, WI
- Full-time
- Surgery
- Hospital
- Mid-level
- Wellness program
- Paid time off
Medical Staff Relations Coordinator
North Central Health Care —Wausau, WI
- $29.84 - $32.50 an hour
- Full-time
- Psychiatry
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Associate Learning and Development Specialist
Sanford Health —Weston, WI
- $20.50 - $33.00 an hour
- 8 hour shift
- Background check
- Classroom
- Hospital
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator - Oral Surgery
First Impressions Sc —Wausau, WI
- Full-time
- Dental office
- Surgery
- HIPAA
- Health savings account
- Paid holidays
Quick Apply
8d
Packaging Components Coordinator
Marathon Cheese Corporation —Marathon, WI
- Mid-level
- Office
- High school diploma or GED
Quick Apply
4d
Training Coordinator
Great Lakes Cheese —Wausau, WI
- Writing skills
- Research
- Mid-level
- On-the-job training
Patient Care Coordinator
Midwest Dental —Weston, WI
- $20 - $24 an hour
- Dental office
- Administrative experience
- Organizational skills
- Health savings account
- Disability insurance
Social Media & Engagement Coordinator
Eye Clinic of Wisconsin —Wausau, WI
- Weekends as needed
- Marketing
- Mid-level
- Clinic
Quick Apply
Administrative Assistant
GI Associates —Wausau, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Care Coordinator (Medical Receptionist/PSR)
HEALTH IN MOTION —Wausau, WI
- $16 - $20 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Disability insurance
- Health insurance
Part- Time Patient Coordinator
WELLNESS WAY WAUSAU LLC —Wausau, WI
- $15 - $18 an hour
- Part-time
- Clinic
- Entry level
Quick Apply
Wellness Coordinator
Platinum Communities —Marathon, WI
- Weekends as needed
- 18 years or older
- English
- Mid-level
Quick Apply
Activity Coordinator - CBRF
Wellington Place at Rib Mountain —Rib Mountain, WI
- $17 an hour
- Part-time
- 18 years or older
- Computer literacy
- Residential
- Paid training
- Health insurance
Quick Apply
9d
Production Leadership Opportunities
Gordon Aluminum Industries INC —Schofield, WI
- $24 - $38 an hour
- Customer service
- Restaurant management
- Maintenance
- Paid training
- Dental insurance
Quick Apply
Procurement & Site Services Manager
Domtar —Rothschild, WI
- Full-time
- Microsoft Word
- Background check
- 5 years

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Referral Coordinator

Eye Clinic of Wisconsin -
Wausau, WI

Quick Apply

Job Details

Full-time
$19 - $26 an hour

Qualifications

Ophthalmology
Employee relationship building
High school diploma or GED

Full Job Description

Position: Referral Coordinator

Company: ECOW - 190945

Reports to: PSR Manager

Status: Full-time 0.8 (32 hrs weekly)

Dept: Patient Services

Created Date: 7/6/2026

Supervisory Responsibility: None

Location: Wausau

Published Date: 7/7/2026

Version: 1:1

FLSA: Non-Exempt

Position Summary

The Referral Coordinator is responsible for the coordination, processing and scheduling of provider referrals as requested by external and internal providers. As an integral member of the ophthalmology healthcare team, the Referral Coordinator manages a high volume of referrals while ensuring timely access to specialty eye care services. This position requires the use of clinical and administrative judgment, organizational skills, and initiative to determine the best approach for both urgent and non-urgent patient care needs. The Referral Coordinator works closely with internal peers and external contacts to facilitate seamless patient care and continuity of services.

Primary Duties and Responsibilities

Receive, review, and process incoming referrals from internal and external providers.
Coordinate and schedule patient appointments with ophthalmologists and subspecialty providers based on clinical urgency and provider availability.
Prioritize urgent referrals according to established clinical protocols and provider guidance.
Review referral documentation for completeness, accuracy, and medical necessity.
Obtain and verify insurance authorizations, referrals, and pre-certifications as required.
Communicate with referring providers to obtain required clinical information, test results, imaging, and medical records.
Contact patients to schedule appointments, provide instructions, and answer questions regarding referral status.
Maintain accurate referral records within the electronic medical record (EMR) system.
Monitor referral work queues to ensure timely processing and follow-up.
Track pending referrals and authorizations to prevent delays in patient care.
Coordinate appointments for diagnostic testing, surgical consultations, and specialty ophthalmic services when applicable.
Collaborate with providers and clinic staff to ensure continuity of patient care.
Follow HIPAA regulations and organizational policies regarding patient confidentiality.
Assist patients with navigating healthcare services and resolving scheduling or referral-related concerns.
Generate reports and maintain referral statistics as requested by leadership.
Participate in quality improvement initiatives focused on referral management and patient access.
Develop and maintain positive working relationships with other employees
Other duties as assigned

Knowledge, Skills & Abilities

Minimum of High School Diploma with 2-4 years of ophthalmic experience required
Strong organizational skills and an ability to successfully stay on task
Working knowledge of proper, safe, efficient usage of office equipment, including Microsoft Office
Ability to work in a fast-paced medical facility while adhering to HIPAA compliance regulations
Understanding of medical terminology
Experience working with electronic health records (EHR) and practice management systems.
Strong computer skills, including Microsoft Office applications.
Excellent organizational, multitasking, and time management skills.
Strong interpersonal and customer service skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Ability to maintain confidentiality and handle sensitive patient information.

Working Conditions

Work is performed at the main clinic; 800 N. First Street, Wausau, WI. Travel to satellite locations may be required. Hours of work will depend on the needs of the Clinic. Requires the ability to sit or stand for extended periods of time. Occasional lifting (30 pounds), bending, stooping, pushing, pulling, and climbing stairs is required.

Acknowledgement

This job description describes the general nature and level of work of this role and is not intended to be a comprehensive list of all duties, responsibilities, or qualifications. Responsibilities/requirements may evolve to align with Clinic priorities and additional duties may be assigned to meet Clinic needs. Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.

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Refine Your Search

scheduling coordinator jobs in wausau, wi

Referral Coordinator

CNA Instructor - RN

CNA Instructor - RN or LPN

Production Supervisor

Clinical Assistant - LPN/CMA/RMA/CPT

SUPPLY COORDINATOR - SUPP CHAIN OPS AND LOGISTICS

Medical Staff Relations Coordinator

Associate Learning and Development Specialist

Administrative Coordinator - Oral Surgery

Packaging Components Coordinator

Training Coordinator

Patient Care Coordinator

Social Media & Engagement Coordinator

Administrative Assistant

Care Coordinator (Medical Receptionist/PSR)

Part- Time Patient Coordinator

Wellness Coordinator

Activity Coordinator - CBRF

Production Leadership Opportunities

Procurement & Site Services Manager

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