Top 293 Administrator Jobs in Wellington, Fl

Firm Administrator
Confidential —Jupiter, FL
- $30 - $45 an hour
- Full-time
- Mid-level
- Administrative experience
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Assistant
Confidential —Palm Beach Gardens, FL
- $24 - $27 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1h
Project Administrator
PBB Construction —West Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Background check
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Admin & Personal Assistant
Undisclosed —Loxahatchee, FL
- $50,000 - $65,000 a year
- Full-time
- Hybrid work
- Background check
- Heavy lifting
- Pass drug screening
- Paid holidays
- Paid time off
Quick Apply
Administrative Support Specialist
Purity Wholesale Grocers —Boca Raton, FL
- $27 - $31 an hour
- Weekends as needed
- Microsoft Word
- Writing skills
- Office
- Health savings account
- Health insurance
Quick Apply
Admin Asstistant
Campbell Property Management —Wellington, FL
- Up to $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
7d
Admin Assistant
Campbell Property Management —West Palm Beach, FL
- $22 - $25 an hour
- Weekends as needed
- Entry level
Quick Apply
Administrative Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $120,000 a year
- Inventory management
- Mid-level
- Office
Administrative Assistant
Campbell Property Management —Boynton Beach, FL
- Up to $26 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Warranty Administrator
Mercedes-Benz of Palm Beach —West Palm Beach, FL
- $70,000 - $80,000 a year
- Full-time
- Dealership
- Mid-level
- High school diploma or GED
Quick Apply
Permit Technician & Admin Assistant
TEW & TAYLOR —Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Admin Coord Office
HCA Florida JFK Hospital —Atlantis, FL
- Full-time
- Children
- 1 year
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
1d
Administrative Assistant (Part-Time)
Raven Heir Tracing LLC —West Palm Beach, FL
- $25 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Writing skills
- Flexible spending account
- Paid time off
Quick Apply
12d
Office Assistant
Kasper Electrical —Palm Beach Gardens, FL
- $18 - $28 an hour
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Admin Assistant / Customer Service
Safebound —West Palm Beach, FL
- $23 an hour
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
Quick Apply
Operations Admin I
FedEx —West Palm Beach, FL
- Part-time
- Mid-level
- Travel
- 4 years
3d
Part-time Personal Assistant (Palm Beach, FL)
Lily Pond Services —Palm Beach, FL
- Part-time
- Childcare
- Research
- Mid-level
Administration Assistant
GRS Community Management —Palm Springs, FL
- From $26 an hour
- Full-time
- Bilingual
- Pass drug screening
- Office
- Health savings account
- Paid holidays
Quick Apply
Part Time Receptionist/Administrative Assistant
Findlay Galleries —Palm Beach, FL
- $18 - $25 an hour
- Part-time
- Customer service
- Writing skills
- Mid-level
- Health insurance
- Paid time off
Quick Apply
8d
Commercial Administrative Assistant
Budget Fence and Gate Systems —West Palm Beach, FL
- $24.00 - $29.85 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
2h

I want to receive the latest job alert for administrator in wellington, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrator jobs near wellington, fl

Administrative Assistant jobs in Palm Beach, FL

Administrative Assistant jobs in West Palm Beach, FL

Office Assistant jobs in Palm Beach Gardens, FL

Personal Assistant jobs in Palm Beach, FL

Administrative Assistant jobs in Boynton Beach, FL

Project Administrator jobs in West Palm Beach, FL

Administrative Assistant jobs in Palm Beach Gardens, FL

Administrative Assistant jobs in Boca Raton, FL

Administrative Assistant jobs in Loxahatchee, FL

Operations Associate jobs in West Palm Beach, FL

Obgyn Medical Assistant jobs in Indiana

Medical Assistant jobs in Caldwell, ID

Administrative Assistant jobs in Yonkers, NY

Administrative Assistant jobs in Providence, RI

Administrative Assistant jobs in Wake Forest, NC

Administrative Assistant jobs in Monmouth County, NJ

Administrative Assistant jobs in Syracuse, NY

Administrative Assistant jobs in Muskegon, MI

Administrative Assistant jobs in Turlock, CA

Live In Personal Assistant jobs in New York, NY

Firm Administrator

Confidential
Jupiter, FL

Quick Apply

Job Details

Full-time
$30 - $45 an hour
10 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Employee onboarding
Computer operation
Staff supervision
Teamwork
Confidential information handling
Office activity coordination
Practice management software
Administrative experience
Data entry
Organizational skills
Front desk
New hire orientation
Productivity software
Financial management
Onboarding process management
Office record organization

Full Job Description

We are an established and growing personal injury law firm based in Jupiter, Florida. The Firm Administrator owns the day-to-day operation of the firm. You are responsible for human resources, marketing coordination, case intake support, office facilities, and team supervision. You report directly to the Managing Partner and serve as the operational backbone of the office — the person who ensures everything runs smoothly!

This role replaces and consolidates several functions previously handled by multiple people. We are looking for one exceptional person who can do it all — and do it well.

Key Responsibilities

Financial Administration

Process and pay all operating bills and vendor invoices as they come in via credit card or QuickBooks.
Print trust and operating checks; manage check disbursements at case closing.
Deposit all incoming checks into the firm’s operating and trust accounts; record deposits in QuickBooks.
Reconcile settlement disbursements at closing: verify zero balance, confirm ACH transfers to clients, track provider and lien holder payments.
Order checks as needed; maintain adequate supply of all check stock.
Manage vendor relationships: maintain a vendor contract log, track renewal dates, and ensure all bills are paid on time.

Human Resources

Own the employee onboarding process: new hire paperwork, workspace setup, system access, benefits enrollment, and first-week orientation.
Coordinate with the firm’s insurance broker to set up and manage health, dental, and vision benefits for all employees.
Assist with 401(k) plan administration including annual compliance requirements and employee enrollment.
Maintain accurate PTO tracking for all employees; flag any discrepancies.
Maintain employee files: document all performance events, disciplinary conversations, and review outcomes.
Manage the employee handbook: distribute to new hires and update as policies change.

Settlement Administration

Print ACH forms and closing statements as reference for disbursement.
Coordinate transfer of funds from trust account to operating account for legal fees and case costs.
Fill out trust check requests to medical providers and lien holders.
Confirm whether the case was funded by a litigation finance company and account for payoff accordingly.
Initiate ACH transfers to clients at disbursement.
Verify QuickBooks accounting tab shows a zero balance before closing the file.

Marketing & Client Experience

Oversee the firm’s social media and content output: review and approve posts and blogs before publication; serve as the liaison with the marketing agency.
Attend meetings with third-party marketing vendors (SEO, social media, video production).
Send birthday cards with a small gift to clients monthly; send get-well cards to clients undergoing surgery.
Coordinate firm events: holiday parties, team outings, client appreciation events, and swag giveaways.
Manage promotional item inventory: order swag, branded materials, and office stationery as needed.
Drive Google review acquisition: coordinate with paralegals post-settlement to request reviews; track monthly

Office & Facilities Management

Maintain and update trial binders for all attorneys; update immediately when trial orders or schedules change.
Manage office supplies, breakroom inventory, and overall office presentation.
Coordinate with facilities vendors: cleaning service, IT support, water system, building management.
Manage the storage unit: drop off and retrieve trial materials, replenish swag inventory.
Manage the conference room calendar and Zoom account access.
Answer phones as needed; triage and route calls professionally.
Maintain the firm’s SOP library: document processes as they are defined or updated and distribute to relevant team members.

What We’re Looking For

✔ Required

Minimum 3 years of office management experience, preferably in a law firm or professional services environment
Demonstrated experience handling financial administration: QuickBooks, accounts payable, check processing, or trust accounting
Experience with HR functions: onboarding, benefits coordination, employee relations, and personnel documentation
Strong computer skills: Microsoft Office, QuickBooks, and ability to learn legal practice management software (FileVine)
Exceptional organizational skills — you manage multiple priorities without dropping anything
Professional written and verbal communication
Maturity, discretion, and sound judgment — you handle confidential information without exception
Ability to work independently and make decisions without being told what to do

★ Preferred

Prior experience in a plaintiff personal injury law firm
Familiarity with FileVine, Lead Docket, or similar legal case management software
Experience with trust accounting and settlement disbursements
Background in marketing coordination or vendor management
Experience managing a small team or supervising administrative staff
Notary Public certification (or willingness to obtain)

Who You Are

You are someone who walks into a room and immediately understands what needs to happen. You don’t wait to be told. You don’t ask permission for things that are clearly within your authority. You communicate directly, follow through on everything, and take pride in the fact that the office runs well because of you.

You are professional and polished in every interaction — with clients, vendors, opposing counsel, and your own team. You handle confidential financial and client information with absolute discretion. You are not rattled by a fast-moving legal environment, shifting priorities, or an attorney who needs something done in the next 10 minutes.

You bring maturity to the role. You can deliver difficult feedback, navigate interpersonal dynamics, and represent the firm’s values without being reminded to do so.

What We Offer

Competitive salary: $55,000 – $80,000 based on experience
Health, dental, and vision insurance
401(k) with employer contributions (after 90 days)
Paid time off and courthouse holidays
A collaborative, high-performing team that takes care of each other
Real ownership and authority in your role — no micromanagement
Direct access to firm leadership and a clear path to grow with the firm

How to Apply

Submit your resume and a brief cover letter explaining why you are the right person for this role. We are not looking for a generic application — tell us specifically what you have managed, what you have built, and what makes you the person who will run this office the way it needs to be run.

Applications without a cover letter will not be considered.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected characteristic.

Pay: $30.00 - $45.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in wellington, fl

Firm Administrator

Administrative Assistant

Project Administrator

Executive Admin & Personal Assistant

Administrative Support Specialist

Admin Asstistant

Admin Assistant

Administrative Assistant

Administrative Assistant

Warranty Administrator

Permit Technician & Admin Assistant

Admin Coord Office

Administrative Assistant (Part-Time)

Office Assistant

Admin Assistant / Customer Service

Operations Admin I

Part-time Personal Assistant (Palm Beach, FL)

Administration Assistant

Part Time Receptionist/Administrative Assistant

Commercial Administrative Assistant

I want to receive the latest job alert for administrator in wellington, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected