Top 714 Administrative assistant Jobs in West Miami Fl

Administration, Finance & Human Resources Assistant
DRRT —Miami, FL
- $50,000 - $55,000 a year
- Weekends as needed
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Receptionist / Administrative Assistant
Confidential —Doral, FL
- $15 - $16 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid time off
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Bookkeeper/Administrative Assistant
AutoPAQ LLC —Miami, FL
- From $20.10 an hour
- Full-time
- Background check
- Spanish
- Office
- Paid time off
- Professional development assistance
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2d
Administrative Assistant
Carib Sales LLC —Miami Lakes, FL
- $38,000 - $42,000 a year
- Full-time
- Background check
- English
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Specialist | Attention to Detail and Data Control Job Description
DALCAVA CORP —Miami, FL
- $20 an hour
- Urgently hiring
- Spanish
- Microsoft Excel
- English
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Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
7d
Administrative Assistant
PISTORINO & ALAM CONSULTING ENGINEERS INC —South Miami, FL
- $26.50 - $31.25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
Data Entry Clerk
Wuxi Apptec —Miami, FL
- $30 - $35 an hour
- Full-time
- Administrative experience
- Communication skills
- Entry level
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4h
Data Entry
Bell Aliant —Miami, FL
- $18 - $25 a year
- Full-time
- Remote
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
4h
Administrative Assistant
City of Coral Gables —Coral Gables, FL
- $51,274.45 a year
- Full-time
- Research
- Office
- Finance
- AD&D insurance
- Disability insurance
12d
Jr. Administrative Assistant
BEA Architects —Miami, FL
- $18 - $20 an hour
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Office Services Assistant
SERVICES ON-SITE —Miami, FL
- From $18 an hour
- 8 hour shift
- Office
- Communication skills
- Editing
Quick Apply
Executive Assistant & Human Resources Specialist
M&M Staffing —Miami, FL
- $50,000.99 - $60,000.12 a year
- Full-time
- Mid-level
- Office
- Supervising experience
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8d
Coordinator Administrative Services - 530686
Florida International University —Miami, FL
- $40,000 - $45,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Marketing & Office Services Assistant
SERVICES ON-SITE —Miami, FL
- 8 hour shift
- Hybrid work
- Mid-level
- Communication skills
- Editing
- Paid holidays
- Health insurance
Quick Apply
Receptionist/accounting
Pacesetter Personal Services —Doral, FL
- Up to $16 an hour
- Part-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Office Clerk
Contentizer —Miami, FL
- $18 - $27 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Dental insurance
Quick Apply
13d
Executive Administrative Assistant
Miccosukee Resort & Gaming —Miami, FL
- $65,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Editing
Quick Apply
8d
Administrative Assistant
Pistorino and Alam Consulting Engineers —South Miami, FL
- $26.44 - $28.84 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply

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Administration, Finance & Human Resources Assistant

DRRT -
Miami, FL

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year
14 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Flexible schedule

Qualifications

Confidential information handling
Customer service
Microsoft Office
Financial records management
Financial record maintenance
Human resources
QuickBooks
Accounting and finance experience

Full Job Description

Overview:

DRRT is a global law firm specializing in investor loss recovery, international class actions, corporate governance, and related advisory services.

The successful candidate will be responsible for overseeing daily office operations, maintaining accurate financial records, supporting accounting and bookkeeping functions, assisting with human resources administration, and providing confidential executive-level administrative support. This position requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to anticipate needs while effectively managing multiple priorities.

Key Responsibilities:

Office Administration & Operations:

Manage the daily operations of the office, ensuring an organized, efficient, and professional work environment.
Continuously evaluate office processes and recommend improvements that enhance operational efficiency and productivity.
Coordinate and manage relationships with vendors, contractors, service providers, and building management.
Maintain vendor contracts, service agreements, and historical records.
Coordinate office maintenance, including cleaning services, janitorial services, repairs, HVAC, furniture, office equipment, plants, catering, office supplies, and other facility needs.
Monitor office inventory and maintain appropriate levels of supplies while managing purchasing and vendor relationships.
Serve as the primary liaison with the building management and security personnel to address facility-related matters.
Manage incoming and outgoing mail, courier services, and confidential correspondence while improving internal mail distribution processes.
Organize, maintain, scan, archive, and securely store confidential company, legal, financial, and personnel records.
Provide high-level administrative support to executive leadership, including scheduling, correspondence, meeting preparation, and confidential projects.
Flexible schedule with the readiness to support the team on weekends during emergencies.

Finance & Bookkeeping

Maintain accurate financial records, including general journal entries, accounts payable, accounts receivable, cash management, and monthly bank reconciliations.
Perform daily bookkeeping functions using QuickBooks, ensuring all financial transactions are accurately recorded and properly documented.
Review, organize, scan, and maintain supporting financial documentation in accordance with company procedures.
Prepare annual client financial reports reflecting incoming and outgoing transaction activity.
Review, code, and process employee expense reports while ensuring compliance with company policies.
Assist with payment processing, vendor invoices, reimbursements, and accounting documentation.
Support financial reporting, budgeting activities, and special accounting projects as assigned.
Assist executive leadership with financial presentations, reports, and management meetings.

Human Resources

Administer employee paid time off (PTO), attendance tracking, and timekeeping through ADP.
Maintain confidential employee personnel files and HR documentation.
Assist with employee onboarding, orientation, and offboarding processes.
Coordinate employee benefits administration and maintain HR records.
Assist in organizing company meetings, employee recognition programs, corporate retreats, training sessions, and team-building events.
Ensure compliance with company policies and assist with updating employee policies and procedures.
Maintain confidentiality of sensitive employee and company information at all times.
Foster a positive, professional, and collaborative workplace culture while exemplifying the firm's core values of Excellence, Trust & Integrity, Creativity & Innovation, and Knowledge & Expertise.

Administrative Support

Prepare reports, presentations, spreadsheets, and executive correspondence.
Support senior management with administrative projects, scheduling, meeting coordination, and special assignments.
Assist multiple departments with operational and administrative needs as required.
Maintain organized filing systems and ensure records remain current and accessible.
Perform additional administrative, financial, and human resources duties as assigned by the Director of Finance & Human Resources.

QualificationsEducation & Experience

Associate or bachelor’s degree in business administration, Accounting, Finance, Human Resources, or a related field preferred.
Two (2) to four (4) years of experience in office administration, bookkeeping, accounting, finance, or human resources.
Previous experience working in a law firm or other professional services environment is preferred.
Demonstrated bookkeeping and accounting experience with the ability to maintain accurate financial records.
Experience using QuickBooks is required.
Experience with ADP payroll and time management systems is preferred.
Advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word.

Required Skills & Competencies

Exceptional organizational, planning, and time management skills.
Strong bookkeeping, accounting, and financial recordkeeping abilities.
Excellent written, verbal, and interpersonal communication skills.
Outstanding customer service skills with the ability to interact professionally with employees, clients, vendors, and executives.
Ability to exercise sound judgment and maintain strict confidentiality.
Strong analytical and problem-solving skills with exceptional attention to detail.
Ability to anticipate needs, prioritize competing responsibilities, and work independently with minimal supervision.
Ability to thrive in a fast-paced environment while managing multiple deadlines.
Highly dependable with a demonstrated commitment to professionalism, accountability, and excellence.
Self-motivated, resourceful, and proactive with a positive attitude and strong work ethic.
Ability to contribute effectively both independently and as part of a collaborative team.
High degree of integrity, discretion, and professionalism.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Application Question(s):

Experience using QuickBooks?

Experience:

Microsoft Office: 2 years (Required)
Bookkeeping: 3 years (Required)
Office Administration: 3 years (Required)
Accounting: 3 years (Required)
Human resources: 3 years (Required)
Finance: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in west miami fl

Administration, Finance & Human Resources Assistant

Receptionist / Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Assistant

Administrative Specialist | Attention to Detail and Data Control Job Description

Executive Personal Assistant

Administrative Assistant

Data Entry Clerk

Data Entry

Administrative Assistant

Jr. Administrative Assistant

Office Services Assistant

Executive Assistant & Human Resources Specialist

Coordinator Administrative Services - 530686

Marketing & Office Services Assistant

Receptionist/accounting

Office Assistant

Office Clerk

Executive Administrative Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in west miami fl

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