Top 573 Office manager Jobs in West Orange, Nj

MEDICAID HOME CARE AGENCY OFFICE MANAGER
EXCELLEN HOME HEALTH CARE —Paterson, NJ
- $60,000 - $70,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Customer Service Specialist and Logistics Coordinator for a Manufacturing Company
ACCI Specialty Materials —Linden, NJ
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Administrative Services Coordinator (Human Resources) - Arden Courts Whippany
Arden Courts —Whippany, NJ
- $55,000 - $65,000 a year
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
Business Office Manager
Confidential —Essex County, NJ
- $25.96 - $31.26 an hour
- Full-time
- Skilled nursing facility
- Mid-level
- Office
Quick Apply
Office Administrator
Confidential —New York, NY
- $110,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
10d
Office Service Coordinator
CliftonLarsonAllen —Livingston, NJ
- $26.40 - $37.10 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
2d
Business Office Medicaid Coordinator
Lincoln Park Center —Lincoln Park, NJ
- $75,000 - $90,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- 2 years
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Business Office Manager
Suburban Endoscopy Center (10907) —Verona, NJ
- $79,102.40 - $98,883.20 a year
- Urgently hiring
- Surgery
- 5 years
- Supervising experience
- Health savings account
- AD&D insurance
Office and Events Manager
Geraldine R. Dodge Foundation —Newark, NJ
- $75,000 - $88,000 a year
- Email
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3h
Business Office Manager (BOM)
Complete Care at Woodlands —Plainfield, NJ
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Business
- Health insurance
- Dental insurance
Quick Apply
12d
Office Manager/Bookkeeper
The Community School in Nutley, Inc. —Nutley, NJ
- $25 - $30 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9h
Medical Office Manager
COMPREHENSIVE CARDIOVASCULAR CONSUL —Union, NJ
- $50,000 - $70,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Profit sharing
- Health insurance
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Office Manager
Weightloss and Wellness Center —Springfield, NJ
- From $60,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- 401(k)
Quick Apply
13d
Office Manager
A Plus Physical Therapy Centers —Livingston, NJ
- $21 - $26 an hour
- Part-time
- Private practice
- Microsoft Outlook
- Computer literacy
Quick Apply
6d
People Operations & Office Coordinator
MLabs —Jersey City, NJ
- $100,000 - $125,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Contracts
Quick Apply
Operations Manager/ Office Manager
CMG Contracting of New Jersey LLC —Stirling, NJ
- $85,000 - $105,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
Business Office Coordinator
North East Regional Surgical Center, LLC (13015) —Paramus, NJ
- $28.96 - $35.48 an hour
- Full-time
- 5 years
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
Dental Office Manager
Diamond Braces —Clifton, NJ
- From $65,000 a year
- Full-time
- Dental office
- Mid-level
- Travel
- Paid holidays
- Health insurance
Quick Apply
Office Accounting Clerk
JJ Martin Group —Newark, NJ
- $50,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
13d
Office Coordinator, Newark
Braven —Newark, NJ
- $51,700 - $64,600 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid parental leave
- Health insurance
Quick Apply

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MEDICAID HOME CARE AGENCY OFFICE MANAGER

EXCELLEN HOME HEALTH CARE
Paterson, NJ

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year

Benefits

Paid holidays
Health insurance
401(k)
Paid time off

Qualifications

Business development management
Home care experience
Spanish
Customer communication
Staff supervision
Microsoft Excel
Microsoft Outlook
Long-term care regulations
Medical office management
Referral-based lead generation
Team supervision
Medical software
Marketing
Sales referrals
Service scheduling
Staff scheduling
In-person customer service
Team scheduling
Administrative experience
High school diploma or GED
Home care
Sales development
Business development within healthcare
Business Administration
Home healthcare regulations
Client referrals
Marketing operations
Business
Staffing management
Marketing

Full Job Description

Job Title: Medicaid Home Care Agency Office Manager

Location: Paterson, NJ
Employment Type: Full-Time

Position Summary

We are seeking an experienced, organized, and compassionate Home Care Office Manager to oversee the daily operations of our home care agency in Paterson, NJ. The ideal candidate will have extensive experience in the home care industry, strong leadership skills, marketing expertise, and knowledge of New Jersey home care regulations. This individual will ensure smooth office operations, maintain compliance, support caregivers, grow the agency through community outreach and marketing, and deliver exceptional customer service to clients and their families.

Key ResponsibilitiesOffice Management

Oversee the daily operations of the home care office.
Supervise and support administrative staff, schedulers, and care coordinators.
Develop and implement office procedures to improve efficiency.
Ensure all records and documentation are complete, accurate, and confidential.

Staff Management

Recruit, onboard, and train caregivers and office staff.
Schedule caregiver orientations and ongoing training.
Monitor employee performance and provide coaching and support.
Assist with employee relations, attendance, and retention initiatives.

Scheduling & Client Services

Coordinate caregiver schedules and client assignments.
Ensure appropriate caregiver-to-client matching.
Respond promptly to client and caregiver concerns.
Maintain excellent communication with clients, families, referral sources, and healthcare professionals.

Marketing & Business Development

Develop and implement marketing strategies to increase client referrals and agency growth.
Build and maintain relationships with hospitals, rehabilitation centers, physicians, social workers, assisted living communities, senior centers, and community organizations.
Conduct community outreach, networking events, and presentations to promote agency services.
Coordinate digital marketing efforts, including social media, website updates, and online reputation management.
Track referral sources and marketing performance and provide regular reports to management.
Identify new business opportunities and partnership development.

Compliance & Quality Assurance

Ensure compliance with New Jersey Department of Health regulations and agency policies.
Maintain employee credentials, licenses, certifications, and background checks.
Prepare documentation for audits, surveys, and inspections.
Assist with policy updates and quality improvement initiatives.

Administrative & Financial Duties

Manage payroll preparation, billing, and timesheet approvals.
Maintain client files and employee records.
Monitor office supplies, equipment, and vendor relationships.
Prepare operational reports for management.

Qualifications

Minimum 3–5 years of home care office management experience.
Minimum 2 years of healthcare marketing or business development experience.
Knowledge of New Jersey home care regulations and compliance requirements.
Experience with caregiver scheduling and client coordination.
Strong leadership and team management skills.
Proven ability to build referral relationships and grow census.
Excellent customer service, communication, and interpersonal skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience with home care software such as HHAeXchange or similar platforms.
Strong organizational, problem-solving, and multitasking skills.
Ability to work effectively in a fast-paced environment.
High school diploma required; Associate's or Bachelor's degree in Healthcare Administration, Business Administration, Marketing, or a related field is preferred.

Preferred Qualifications

Experience managing Medicaid and private-pay home care services.
Familiarity with EVV (Electronic Visit Verification) requirements.
Knowledge of payroll, billing, and insurance authorizations.
Experience with CRM systems and social media marketing.
Bilingual (English/Spanish) preferred.

Skills

Home Care Operations
Healthcare Marketing & Business Development
Referral Relationship Management
Community Outreach
Staff Supervision
Caregiver Scheduling
Client Relations
Regulatory Compliance
Quality Assurance
Office Administration
Payroll & Billing
Leadership
Microsoft Office
Home Care Software
Social Media & Digital Marketing

Benefits

Competitive salary based on experience
Performance-based bonuses for agency growth (if applicable)
Paid time off and holidays
Health benefits (if offered)
Professional development opportunities
Supportive and collaborative work environment

Reports To: Agency Administrator/Owner

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Experience:

Home care: 3 years (Required)
Marketing: 2 years (Required)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in west orange, nj

MEDICAID HOME CARE AGENCY OFFICE MANAGER

Customer Service Specialist and Logistics Coordinator for a Manufacturing Company

Administrative Services Coordinator (Human Resources) - Arden Courts Whippany

Business Office Manager

Office Administrator

Office Service Coordinator

Business Office Medicaid Coordinator

Business Office Manager

Office and Events Manager

Business Office Manager (BOM)

Office Manager/Bookkeeper

Medical Office Manager

Office Manager

Office Manager

People Operations & Office Coordinator

Operations Manager/ Office Manager

Business Office Coordinator

Dental Office Manager

Office Accounting Clerk

Office Coordinator, Newark

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