Top 228 Administrative services coordinator Jobs in West Palm Beach, Fl

Assistant Project Manager - Estimating Coordinator
Oliveri Millworks —West Palm Beach, FL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
9d
CONSTRUCTION OFFICE ADMINISTRATOR
Elite Power Solutions —Lake Worth, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
19h
Client Relations Coordinator
Stepbrothers Contracting Group, LLC —Lake Worth, FL
- $60,000 - $70,000 a year
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
Permitting Coordinator
The Paving Lady —Boynton Beach, FL
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative & Member Communications Coordinator
Eastpointe Country Club —Palm Beach Gardens, FL
- $25 - $28 an hour
- Full-time
- Mid-level
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
7d
Receptionist/Patient Services Coordinator
TriasMD —West Palm Beach, FL
- $25 - $32 an hour
- Full-time
- HIPAA
- Mid-level
- Bachelor's degree
Quick Apply
8d
Administrative Coordinator
West Palm Beach Housing Authority —West Palm Beach, FL
- $20 - $24 an hour
- Full-time
- Inventory management
- Computer literacy
- Mid-level
Quick Apply
Patient Services Coordinator
PT Solutions Physical Therapy —West Palm Beach, FL
- $19 - $21 an hour
- Full-time
- Private practice
- Customer service
- HIPAA
- Paid time off
Quick Apply
Administrative Coordinator - Jupiter, FL
University of Florida —Palm Beach, FL
- Full-time
- Mid-level
- Office
- 3 years
Part-Time Accounting Coordinator (Hybrid - Palm Beach Gardens, FL)
Quest Diagnostics —Palm Beach Gardens, FL
- Part-time
- Hybrid work
- Oracle
- Word processing
- Mid-level
Quick Apply
13d
Office Coordinator
Squan Construction Services —West Palm Beach, FL
- Spanish
- Microsoft Excel
- Construction site
Quick Apply
23h
Coordinator, Administrative Services, University Advising
Florida Atlantic University —Boca Raton, FL
- $50,000 - $60,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Paid holidays
- Health insurance
5d
Enrollment Coordinator
Palm Beach Atlantic University —West Palm Beach, FL
- Part-time
- Research
- Mid-level
- Office
9d
Beverage Coordinator
Cheney Brothers & Affiliates —Riviera Beach, FL
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Employee stock purchase plan
- Health insurance
1d
Tenant Coordinator (West Palm - Florida)
NYU Langone Health —West Palm Beach, FL
- $66,299.99 - $68,000.00 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
- Wellness program
Plans Review Coordinator
City of West Palm Beach —West Palm Beach, FL
- $29.66 - $37.08 an hour
- Online Application
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Lake Worth, FL
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Part-Time Administrative Assistant
HOA Talent —South Palm Beach, FL
- $20 - $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Dental insurance
- Vision insurance
Quick Apply
16h
Patient Representative Coordinator
GUIDEWELL SANITAS I LLC —Palm Beach, FL
- Weekends as needed
- Spanish
- Computer literacy
- English
Quick Apply
9d
Referral Coordinator
FoundCare, Inc. —West Palm Beach, FL
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
2d

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Assistant Project Manager - Estimating Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$45,000 - $65,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Project management

Full Job Description

About Us:

Oliveri Millworks is a custom high-end architectural millwork operation located in West Palm Beach, FL. Oliveri manufactures a custom line of hurricane impact mahogany, steel, stainless steel, bronze windows and doors as well as interior doors.

We are looking for a Estimating Coordinator – Project Administrator to join our Project Management Team.

Position Summary

The Assistant Project Manager / Estimating Coordinator supports both the preconstruction and project management teams throughout the product lifecycle of each project. This position assists with estimating, bid preparation, vendor coordination, subcontract administration, permitting, change orders, and project documentation to ensure projects are delivered accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while collaborating with estimators, project managers, drafting, purchasing, field personnel, customers, architects, subcontractors, and suppliers.

Essential Responsibilities - Estimating & Preconstruction

Review bid invitations, project plans, specifications, and addenda.
Organize bid documents and maintain estimating files.
Assist with quantity takeoffs and material counts.
Solicit and track pricing from vendors and subcontractors.
Prepare bid proposals, estimate packages, and supporting documentation.
Maintain bid calendars and monitor proposal deadlines.
Verify estimate accuracy and completeness prior to submission.
Enter and maintain estimating data within company software.
Follow up on submitted proposals and document bid results.

Project Management Support

Assist Project Managers with administrative and coordination activities following project award.
Prepare, issue, and maintain subcontractor agreements and ensure all executed contracts, insurance certificates, and required documentation are received and filed.
Prepare, track, and process project change orders, including pricing support, customer approvals, and distribution to internal departments.
Assemble and coordinate permit application packages, including drawings, engineering documents, product approvals, and required jurisdictional forms.
Track permit submissions, review comments, revisions, and approvals while coordinating with municipalities and internal departments.
Maintain logs of permits, subcontract agreements, change orders, and other project documentation.
Coordinate with drafting, purchasing, production, and field operations to facilitate project execution.
Support Project Managers with project reporting, scheduling updates, and document control.
Maintain organized electronic and physical project files.

General Responsibilities

Communicate professionally with customers, architects, general contractors, subcontractors, vendors, and internal team members.
Maintain confidentiality of company and project information.
Identify opportunities to improve processes and workflow efficiency.
Perform additional duties as assigned to support the estimating and project management departments.

Qualifications

Bachelor’s degree in Construction Management, Business, Engineering, or a related field preferred, or equivalent work experience.
Minimum of 2 years of experience in estimating, project coordination, construction administration, or project management support.
Experience in the window, door, glazing, or construction industry is strongly preferred.
Ability to read and interpret architectural drawings and construction specifications.
Knowledge of construction contracts, permitting processes, and change order administration.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with Bluebeam, AutoCAD, estimating software, or construction management software is preferred.

Knowledge, Skills & Abilities

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with cross-functional teams.
Professional customer service skills.
Ability to manage confidential information appropriately.
Commitment to continuous improvement and teamwork.

Performance Expectations

Success in this role is measured by:

Accurate and timely preparation of estimates and bid packages.
Effective coordination of subcontractor agreements and contract documentation.
Timely processing of change orders and permit documentation.
Organized and accurate maintenance of project records.
Strong communication and coordination between departments and external partners.
Consistent support of project schedules, customer expectations, and company objectives.
Commitment to quality, accountability, and continuous process improvement.

Competitive salary and benefits package including:

Participation in Health Care Benefits (Dental, Vision, Health)
401k
Paid Time Off

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Project management: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative services coordinator jobs in west palm beach, fl

Assistant Project Manager - Estimating Coordinator

CONSTRUCTION OFFICE ADMINISTRATOR

Client Relations Coordinator

Permitting Coordinator

Administrative & Member Communications Coordinator

Receptionist/Patient Services Coordinator

Administrative Coordinator

Patient Services Coordinator

Administrative Coordinator - Jupiter, FL

Part-Time Accounting Coordinator (Hybrid - Palm Beach Gardens, FL)

Office Coordinator

Coordinator, Administrative Services, University Advising

Enrollment Coordinator

Beverage Coordinator

Tenant Coordinator (West Palm - Florida)

Plans Review Coordinator

Patient Service/Front Desk Coordinator Part Time

Part-Time Administrative Assistant

Patient Representative Coordinator

Referral Coordinator

I want to receive the latest job alert for administrative services coordinator in west palm beach, fl

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