Top 384 Project assistant Jobs in West Palm Beach, Fl

Assistant Project Manager - Estimating Coordinator
Oliveri Millworks —West Palm Beach, FL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
9d
Project Administrator
PBB Construction —West Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Background check
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Residential Interior Design Assistant/Project Manager
Brown Design Group —Boca Raton, FL
- Email
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Bookkeeper/Administrative Assistant
Palm Beach Trim —Riviera Beach, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)
Lily Pond Services —Palm Beach, FL
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Office Assistant
MP DESIGN & ARCHITECTURE —West Palm Beach, FL
- $20 - $24 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Project Assistant - Boynton Beach, Florida
NYU Langone Health —Boynton Beach, FL
- Online Application
- Hospital
- Data analysis skills
- Research
- Wellness program
6d
Executive Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $110,000 a year
- Research
- Mid-level
- Office
Administrative Assistant
Palm Beach Organized LLC —Palm Beach Gardens, FL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Research
- In-person
- Flexible schedule
- Referral program
Quick Apply
Assistant Project Manager - Healthcare
Batska Network —West Palm Beach, FL
- $70,000 - $100,000 a year
- Mid-level
- 3 years
- Organizational skills
- Health insurance
- 401(k)
Project Admin. Assistant
Globaltech, Inc. —Boca Raton, FL
- $26 - $27 an hour
- Full-time
- Background check
- Pass drug screening
- Office
- Paid holidays
- Dental insurance
Quick Apply
Administrative Assistant - Creative Team
Family Church —West Palm Beach, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Organizational skills
Assistant Project Manager
JRM Construction Management, LLC —West Palm Beach, FL
- Microsoft Outlook
- Construction site
- Mid-level
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Office Assistant/Receptionist
CREATION MARBLE —West Palm Beach, FL
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Office Assistant
Weiss Ratings LLC —Palm Beach Gardens, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Permit Technician & Admin Assistant
TEW & TAYLOR —Palm Beach, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Supply Chain Assistant
Kratos Defense —Jupiter, FL
- Online Application
- High school diploma or GED
- Ability to sit for extended periods
- Warehouse
- AD&D insurance
- Employee stock purchase plan
13d
Admin Assistant
Campbell Property Management —West Palm Beach, FL
- $22 - $25 an hour
- Weekends as needed
- Entry level
Quick Apply
Administrative Assistant I
Universal Engineering Sciences —West Palm Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
18h

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Assistant Project Manager - Estimating Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$45,000 - $65,000 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Project management

Full Job Description

About Us:

Oliveri Millworks is a custom high-end architectural millwork operation located in West Palm Beach, FL. Oliveri manufactures a custom line of hurricane impact mahogany, steel, stainless steel, bronze windows and doors as well as interior doors.

We are looking for a Estimating Coordinator – Project Administrator to join our Project Management Team.

Position Summary

The Assistant Project Manager / Estimating Coordinator supports both the preconstruction and project management teams throughout the product lifecycle of each project. This position assists with estimating, bid preparation, vendor coordination, subcontract administration, permitting, change orders, and project documentation to ensure projects are delivered accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while collaborating with estimators, project managers, drafting, purchasing, field personnel, customers, architects, subcontractors, and suppliers.

Essential Responsibilities - Estimating & Preconstruction

Review bid invitations, project plans, specifications, and addenda.
Organize bid documents and maintain estimating files.
Assist with quantity takeoffs and material counts.
Solicit and track pricing from vendors and subcontractors.
Prepare bid proposals, estimate packages, and supporting documentation.
Maintain bid calendars and monitor proposal deadlines.
Verify estimate accuracy and completeness prior to submission.
Enter and maintain estimating data within company software.
Follow up on submitted proposals and document bid results.

Project Management Support

Assist Project Managers with administrative and coordination activities following project award.
Prepare, issue, and maintain subcontractor agreements and ensure all executed contracts, insurance certificates, and required documentation are received and filed.
Prepare, track, and process project change orders, including pricing support, customer approvals, and distribution to internal departments.
Assemble and coordinate permit application packages, including drawings, engineering documents, product approvals, and required jurisdictional forms.
Track permit submissions, review comments, revisions, and approvals while coordinating with municipalities and internal departments.
Maintain logs of permits, subcontract agreements, change orders, and other project documentation.
Coordinate with drafting, purchasing, production, and field operations to facilitate project execution.
Support Project Managers with project reporting, scheduling updates, and document control.
Maintain organized electronic and physical project files.

General Responsibilities

Communicate professionally with customers, architects, general contractors, subcontractors, vendors, and internal team members.
Maintain confidentiality of company and project information.
Identify opportunities to improve processes and workflow efficiency.
Perform additional duties as assigned to support the estimating and project management departments.

Qualifications

Bachelor’s degree in Construction Management, Business, Engineering, or a related field preferred, or equivalent work experience.
Minimum of 2 years of experience in estimating, project coordination, construction administration, or project management support.
Experience in the window, door, glazing, or construction industry is strongly preferred.
Ability to read and interpret architectural drawings and construction specifications.
Knowledge of construction contracts, permitting processes, and change order administration.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with Bluebeam, AutoCAD, estimating software, or construction management software is preferred.

Knowledge, Skills & Abilities

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with cross-functional teams.
Professional customer service skills.
Ability to manage confidential information appropriately.
Commitment to continuous improvement and teamwork.

Performance Expectations

Success in this role is measured by:

Accurate and timely preparation of estimates and bid packages.
Effective coordination of subcontractor agreements and contract documentation.
Timely processing of change orders and permit documentation.
Organized and accurate maintenance of project records.
Strong communication and coordination between departments and external partners.
Consistent support of project schedules, customer expectations, and company objectives.
Commitment to quality, accountability, and continuous process improvement.

Competitive salary and benefits package including:

Participation in Health Care Benefits (Dental, Vision, Health)
401k
Paid Time Off

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Project management: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

project assistant jobs in west palm beach, fl

Assistant Project Manager - Estimating Coordinator

Project Administrator

Residential Interior Design Assistant/Project Manager

Bookkeeper/Administrative Assistant

Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)

Office Assistant

Project Assistant - Boynton Beach, Florida

Executive Assistant

Administrative Assistant

Assistant Project Manager - Healthcare

Project Admin. Assistant

Administrative Assistant - Creative Team

Assistant Project Manager

Executive Administrative Assistant

Office Assistant/Receptionist

Office Assistant

Permit Technician & Admin Assistant

Supply Chain Assistant

Admin Assistant

Administrative Assistant I

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