Top 40 Payroll assistant Jobs in White Bear Lake, Mn

Receptionist/Administrative Assistant - Accounting Support
Ispiri Design-Build-Renovate —Woodbury, MN
- $18 - $24 an hour
- Full-time
- Office
- In-person
- 2 years
- Health savings account
- Health insurance
Quick Apply
3d
Program Administrative Assistant - Special Education
Mounds View Public Schools —Shoreview, MN
- $34.76 an hour
- Full-time
- Basic math
- Mid-level
- Office
- Dental insurance
- Paid time off
4d
HR Personnel Benefits & Transactions Leave of Absence Assistant
Ramsey County, MN —Saint Paul, MN
- $56,455.04 - $84,682.57 a year
- Full-time
- Mid-level
- Office
- Residential
- Paid parental leave
- Health savings account
5d
Payroll Assistant
Luther Collision & Glass Plymouth —Plymouth, MN
- $25 - $27 an hour
- Full-time
- Background check
- Office
- Criminal background check
- Paid training
- Health savings account
Quick Apply
11d
Office Assistant
Kamps Pallets —Hugo, MN
- $19 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- Health insurance
Quick Apply
2d
Office Administrator
Christ the King Lutheran Church —White Bear Lake, MN
- $20 - $25 an hour
- Part-time
- Background check
- Microsoft Outlook
- Inventory management
Quick Apply
4d
Administrative Specialist
Custom Concrete Solutions LLC —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Paid training
- Mileage reimbursement
Quick Apply
Human Resources Administrative Assistant
LVC Companies —Golden Valley, MN
- From $30 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
13d
Office and HR Administrator
Home Healthcare Agency —Roseville, MN
- Part-time
- Computer literacy
- Mid-level
- Office
Office Coordinator (Home Health)
TRU HEALTHCARE INC —Arden Hills, MN
- $21.50 - $26.50 an hour
- Monday to Friday
- Mid-level
- Home Health
- Organizational skills
- Mileage reimbursement
- Health insurance
Quick Apply
12d
Recruiter and HR Assistant
PAI —Saint Paul, MN
- $23 - $27 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
9d
HR ASSISTANT (FULL TIME)
Chartwells HE —Minneapolis, MN
- $27 - $30 an hour
- Weekends as needed
- Background check
- Research
- Mid-level
- Commuter assistance
- Disability insurance
Quick Apply
4d
Accounting / Office Manager
Robert Mark Technologies —Woodbury, MN
- $45,000 - $70,000 a year
- Full-time
- Writing skills
- Data analysis skills
- Mid-level
- Health insurance
- Dental insurance
Home Care Administrative Coordinator
ONE FAMILY CARE —Roseville, MN
- $18.30 - $23.00 an hour
- Part-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- 401(k) matching
- Opportunities for advancement
Quick Apply
Office Manager & HR Administrator
DesignWise Inc —White Bear Lake, MN
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Administrative & Human Resources Coordinator
Dark Horse Athletics —Hudson, WI
- $55,000 - $62,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- 5 years
- Mid-level
Quick Apply
Administrative Specialist
Custom Construction Services —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid training
- Mileage reimbursement
Quick Apply
6d
Nutrition Services Office Assistant
Roseville Area Schools —Roseville, MN
- $19.12 - $23.15 an hour
- School experience
- Office
- Computer skills
Administrative Assistant
Pro-Health Care Inc —Columbia Heights, MN
- $19 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Office Manager
Active Molding, LLC —Fridley, MN
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Flexible schedule
Quick Apply
5d

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Receptionist/Administrative Assistant - Accounting Support

Ispiri Design-Build-Renovate
Woodbury, MN

Quick Apply

Job Details

Full-time
$18 - $24 an hour
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount
Life insurance
Referral program
Retirement plan

Qualifications

Customer communication
Guest relations
Spreadsheets
Scanning
Attention to detail
Clerical experience
Productivity software
Community relationship building
Quality data entry
Time management

Full Job Description

Job Title: First Impressions Specialist (FIS) | Office Administrative

Department/Group: Office Management and Human Resources │ Accounting

Purpose of Position: The Front Desk Administrator creates the first impression for Ispiri callers and visitors to our office. This position provides administrative support for Ispiri managers, as well as support for Sales and Accounting Departments. Responsible for keeping accurate reports and processes related to our customers’ projects. The liaison for building maintenance. Social planning for staff functions as well as some showroom events to enable future growth of business and current opportunities.

The Accounting Clerk provides clerical and administrative support to the Accounting Manager while assisting with day-to-day accounting operations. This person in this role will assist in maintaining organized records, supporting the accounting process, and completing various administrative tasks to ensure the efficient operation of the accounting department.

Reporting to: Office and Human Resources Manager

Job Description:

ROLE AND RESPONSIBILITIES

FIS

Answer incoming calls with professionalism and transfer them to the appropriate Ispiri employee.
Greet Ispiri guests warmly making them feel welcomed. Offer our customers a beverage. Hang up their coat.
Ensure that the showroom and meeting rooms are clean and prepared for the day’s meetings, and spot check throughout the day.
Manage meeting room calendars so that there is no overlap of appointments. Have the clients names on Welcome Board.
Record all new lead calls/walk-ins for all divisions of Ispiri LLC. Enter into Salesforce database system.
Follow FIS Checklists for each stage of a job. Enter information into Salesforce and follow processes from signed Design Agreement, to Contract, to Production, to Completion.
When homeowner sends list of warranty repairs, work with the Production Mgr. to schedule next steps.
Perform administrative duties upon requests from Ispiri Managers.
Plan Community Outreach – 1-2 per year.
Plan Ispiri Fun Day – 1-2 per year.
Facilitate and improve the processes to be most efficient and effective
Track employee birthdays and send an E-Greeting, including all staff on email.
Receive daily mail and distribute
Receive deliveries and sign off on them. Notify staff that they are here.
Maintain and replenish all office supplies, such as paper, toners, and everyday items needed. Inform supervisor when items are low and need to be reordered.
Open and close showroom. Expected coverage hours in Woodbury are Monday – Thursday from 8:00am – 5:00pm, and Friday from 8:00am – 3:00pm

ACCOUNTS PAYABLE SUPPORT

Monitor the Accounts Payable email inbox and print vendor invoices.
Assist with entering vendor invoices into CSG as needed.
Match approved invoices with checks for payment processing.
Prepare checks for mailing, including stuffing envelopes and mailing payments.
Prepare accounting documents for approvals.
Perform accurate data entry in support of the accounting department.
Assist with manual payroll data entry as directed.
Print accounting reports from CSG as requested by the Accounting Manager.
Organize, scan, and maintain accounting records and electronic files.
File customer documents, including contracts, design agreements, lien waivers, and other project documentation in the appropriate job files.
Maintain organized job files and accounting documentation.
Assist with month-end filing and document organization.
Maintain both paper and electronic filing systems in accordance with company procedures.
Support the Accounting Manager with special projects and other accounting or administrative duties as assigned.

QUALIFICATION REQUIREMENTS

Two years of front desk experience
Detailed & Organized
Knowledge of Microsoft Office and data entry
Intermediate Microsoft Excel skills
Salesforce experience a plus
Ability to prioritize and work independently with minimal supervision
Demonstrate ability to handle multi-tasking and have exceptional organizational skills
Ability to anticipate needs, follow through on tasks and meet designated deadlines
Demonstrate the ability to communicate effectively and professionally with employees, customers and external contacts with the organization
To represent the company in a highly professional manner
Exposure to Accounts Payable or Accounts Receivable processes
Ability to learn accounting software and other business technology.

RESULTS EXPECTED

Quality of work.
Accuracy and attention to detail.
File management.
Job expertise and knowledge.
Taking initiative.
Problem identification, escalation and resolution.
Priority, task and time management.
Communication skills
Customer focus and service

CHARACTER/TRAITS

Eager
Capable and coachable
Works well under growth/expanding company
Takes initiative
Outgoing, energetic

Pay: $18.00 - $24.00 per hour

Benefits:

Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

payroll assistant jobs in white bear lake, mn

Receptionist/Administrative Assistant - Accounting Support

Program Administrative Assistant - Special Education

HR Personnel Benefits & Transactions Leave of Absence Assistant

Payroll Assistant

Office Assistant

Office Administrator

Administrative Specialist

Human Resources Administrative Assistant

Office and HR Administrator

Office Coordinator (Home Health)

Recruiter and HR Assistant

HR ASSISTANT (FULL TIME)

Accounting / Office Manager

Home Care Administrative Coordinator

Office Manager & HR Administrator

Administrative & Human Resources Coordinator

Administrative Specialist

Nutrition Services Office Assistant

Administrative Assistant

Office Manager

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