Top 45 practice administrator Jobs in white plains ny

Practice Administrator
Plastic Surgery Office —Westport, CT
- From $80,000 a year
- Full-time
- Surgery
- Customer service
- HIPAA
- Paid time off
- Employee discount
Quick Apply
11d
Dermatology Medical Assistant
Skin Secrets Dermatology Aesthetics and Wellness —Park Ridge, NJ
- $17 - $21 an hour
- Part-time
- Background check
- CPR Certification
- Vital signs
- Paid holidays
- Paid time off
Quick Apply
Medical Office Supervisor
Vitreo Retinal Consultants of NY —Elmhurst, NY
- $50,000 - $60,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Background check
- Health savings account
- Health insurance
Quick Apply
IT / Facility Technician
Vitreo Retinal Consultants of NY —Westbury, NY
- $75,000 - $120,000 a year
- 8 hour shift
- Computer science
- Computer Science
- Customer service
- Health insurance
- Dental insurance
Quick Apply
10d
Orthopedic Practice Administrator/Office Manager
New York Orthopedics & Sports Medicine P.C. —New York, NY
- $29 - $30 an hour
- Full-time
- Bilingual
- Computer literacy
- Medical office experience
- Paid time off
Quick Apply
Certified Medical Assistant (CMA)
Medalliance Medical Health Services —Bronx, NY
- From $17 an hour
- Full-time
- Bilingual
- Spanish
- Customer service
- Health insurance
- 401(k)
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Senior Lead Medical Records Specialist #Full Time
61st Street Service Corp —White Plains, NY
- $40.38 - $52.93 an hour
- Full-time
- 5 years
- Bachelor of Science
- Senior level
- Health insurance
- Paid time off
Quick Apply
Lead Medical Assistant
White Plains Hospital —White Plains, NY
- Full-time
- Vital signs
- Hospital
- BLS Certification
9d
Office Manager SJRH Medical Practices
St. John's Riverside Hospital —Yonkers, NY
- $85,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Practice Administrator
Allied Digestive Health —New City, NY
- $100,000 - $110,000 a year
- Full-time
- Mid-level
- 3 years
- Master's degree
Quick Apply
Regional Sales Manager - Medical Dental
Healthcare Sales. —Stamford, CT
- $125,000 - $145,000 a year
- Full-time
- Dental office
- Management
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
HR Generalist
Orthopedic Associates Of —Englewood Cliffs, NJ
- $75,000 - $80,000 a year
- Microsoft Word
- Surgery
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Phlebotomist - PCOD
Open Door Family Medical Center —Port Chester, NY
- $18 - $24 an hour
- Full-time
- Spanish
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
10d
Patient Access Coordinator
CCRM Fertility —New York, NY
- $23 - $25 an hour
- Weekends as needed
- Administrative experience
- High school diploma or GED
- US work authorization
- Commuter assistance
- Health savings account
Quick Apply
Office Manager - I
BronxCare Health System —Bronx, NY
- $50,000 - $57,000 a year
- Full-time
- Hospital
- Mid-level
- Accounting
Senior Data Analyst - RCM
Spire Orthopedic Partners —Stamford, CT
- $102,900 - $154,300 a year
- Full-time
- Remote
- 5 years
- Finance
- SQL
- Health insurance
- Dental insurance
Quick Apply
Sales Executive – Digital Healthcare Sales
SCIOMETRIX INC —New York, NY
- $120,000 - $180,000 a year
- Full-time
- Mid-level
- Analysis skills
- Travel
- Paid holidays
- Health insurance
Quick Apply
Medical Assistant
CCRM Fertility —New York, NY
- $24 - $26 an hour
- Full-time
- BLS Certification
- HIPAA
- Laboratory experience
- Commuter assistance
- Health savings account
Quick Apply
Practice Administrator Vascular Surgery FT Days
Englewood Health —Englewood, NJ
- $70,000 a year
- Full-time
- Microsoft Excel
- Surgery
- Master's degree
- Paid time off
- Retirement plan
Office Manager FT
Englewood Health —Englewood, NJ
- From $65,000 a year
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid time off
- Retirement plan
1d

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Practice Administrator

Plastic Surgery Office
Westport, CT

Quick Apply

Job Details

Full-time
From $80,000 a year
11 days ago

Benefits

Paid time off
Employee discount
Retirement plan

Qualifications

Customer communication
Medical office management
Customer service
Microsoft Office
Bachelor's degree
Attention to detail
Healthcare practice operations management
Organizational skills
Nextech

Full Job Description

Company Overview

Our Plastic Surgery Office is dedicated to providing exceptional aesthetic and reconstructive surgical services. Our team is committed to delivering personalized care in a professional and welcoming environment, utilizing the latest medical practices and technology.

Job Overview

We are a premier, highly successful plastic surgery practice in Westport, CT, seeking a polished, highly organized, and process-driven Practice Administrator to join our established team. This is a pivotal leadership role for a professional who thrives in a structured, high-expectation environment and takes pride in ensuring that proven systems are followed consistently and precisely.

The Practice Administrator will oversee day-to-day operations, staff management, scheduling, patient experience, vendor coordination, and administrative workflows. This person will be responsible for ensuring that the practice runs smoothly, efficiently, and in strict alignment with established policies, manuals, checklists, and protocols.

The ideal candidate is extremely detail oriented, operationally disciplined, and comfortable working within clearly defined systems. This is not a role for someone looking to reinvent the practice or operate independently of established direction. Rather, we are seeking a steady, accountable leader who can execute directives, maintain consistency, uphold standards, and ensure the team does the same.

This role requires a unique balance of leadership and adaptability. The Practice Administrator must have the management confidence to supervise a diverse team, hold staff accountable, and keep daily operations moving, while also being receptive to detailed direction from a practice owner with very high standards and specific expectations for how work should be completed. The successful candidate will have strong professional maturity, excellent follow-through, a thick skin, and the ability to receive feedback constructively without becoming defensive.

We are looking for someone who values structure, consistency, precision, and accountability. If you are an organized, thoughtful, and process-oriented healthcare operations professional who takes pride in executing at a high level, we invite you to apply.

Responsibilities

Lead the day-to-day operations of the practice, including maintaining a positive and productive work environment, ensuring smooth administrative and clinical workflows, supporting a high-end patient experience, and monitoring overall practice performance.
Directly supervise office operations and staff, including Patient Care Coordinators, Administrative Assistants, and Clinical Providers. Ensure team members understand expectations, follow established protocols, complete tasks accurately, and maintain the service standards of the practice.
Maintain strict adherence to the practice’s established manuals, checklists, policies, and procedures. Ensure that work is completed according to defined systems and that deviations are identified, addressed, and corrected promptly.
Develop a strong working knowledge of surgical and non-surgical procedures in order to support patient education, pre- and post-operative instructions, the consultation discovery process, quoting, booking, and related administrative workflows.
Oversee Nextech functions, including scheduling, posting charges and payments, tracking conversion rates, monitoring patient follow-up, and utilizing the ladder system to identify and follow up with hot, warm, and cold leads.
Coordinate surgical folders and related documentation, ensuring accuracy, completeness, timeliness, and compliance with practice protocols.
Manage and coordinate staff schedules to ensure appropriate coverage, productivity, and operational efficiency.
Serve as a key point of accountability for administrative execution, including monitoring task completion, auditing workflows, identifying gaps, and ensuring follow-through.
Liaise with IT, marketing, and other external vendors to ensure timely communication, project execution, and issue resolution.
Manage office inventory with attention to organization, availability, cost containment, and appropriate purchasing processes.
Encourage satisfied patients to post online reviews to RealSelf and Google while maintaining professionalism and compliance with patient privacy standards.
Maintain patient confidentiality by following the HIPAA Compliance Plan and ensuring Protected Health Information is released only as appropriate.
Support a culture of excellence, accountability, and consistency by modeling professionalism, responsiveness, attention to detail, and respect for established processes.

Qualifications

Demonstrated experience leading healthcare teams.
Proven experience working in a fast-paced, high-touch customer service environment.
Exceptional attention to detail and commitment to accuracy.
Strong process orientation and comfort following established systems, checklists, and protocols.
Ability to implement and reinforce practice policies without creating unnecessary deviation or disruption.
Professional maturity and ability to receive direct feedback constructively.
Strong leadership presence with the ability to supervise staff, hold team members accountable, and maintain a positive work environment.
Clear history of project management, operational execution, and follow-through.
Ability to interpret financial reports, audit data, and utilize practice analytics.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Team-first mentality and positive attitude.
Excellent communication skills across written, verbal, and interpersonal formats.
Demonstrated self-motivation, reliability, and initiative within established boundaries.
Ability to prioritize work streams, solve problems, and escalate issues appropriately.
Strong history of personal accountability and professional integrity.
Track record of employment stability, energy, and enthusiasm.
Professional appearance and demeanor.
Experience with MS Office, Excel, email platforms, and Nextech software.

Education and Experience

Six or more years of business operations and management experience in a healthcare setting.
Plastic Surgery, Aesthetics, Dermatology, Med Spa, or other surgical office experience preferred.
Bachelor’s degree preferred.

Benefits

Competitive Salary
Monthly and Quarterly bonus potential
Paid time off
Employee discount with services

Pay: From $80,000.00 per year

Benefits:

Employee discount
Paid time off
Retirement plan

Education:

Bachelor's (Preferred)

Experience:

Plastic surgery and/or Aesthetics: 1 year (Preferred)
Medical office management: 6 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

practice administrator jobs in white plains ny

Practice Administrator

Dermatology Medical Assistant

Medical Office Supervisor

IT / Facility Technician

Orthopedic Practice Administrator/Office Manager

Certified Medical Assistant (CMA)

Senior Lead Medical Records Specialist #Full Time

Lead Medical Assistant

Office Manager SJRH Medical Practices

Practice Administrator

Regional Sales Manager - Medical Dental

HR Generalist

Phlebotomist - PCOD

Patient Access Coordinator

Office Manager - I

Senior Data Analyst - RCM

Sales Executive – Digital Healthcare Sales

Medical Assistant

Practice Administrator Vascular Surgery FT Days

Office Manager FT

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