Top 69 Administrative coordinator Jobs in Wood River, Il

Accounts Payable / Administrative Coordinator
Grasse & Associates —St. Louis, MO
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
13d
Administrative Operations Coordinator
UMSL —St. Louis, MO
- $19.25 - $27.40 an hour
- Full-time
- Customer service
- Office
- Administrative experience
- Paid parental leave
- Disability insurance
4d
Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
13d
Administrative Coordinator II (Hybrid) - Pediatric Anesthesiology
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
9d
Administrative Coordinator (St. Louis Children's Hospital)
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Disability insurance
- Health insurance
Administrative Coordinator
Performance Foodservice —St. Louis, MO
- Full-time
- Basic math
- No high school diploma
- Research
- Employee stock purchase plan
- Health insurance
Administrative Coordinator
American Optometric Association —St. Louis, MO
- Hybrid work
- Microsoft Word
- Microsoft Access
- Microsoft Outlook
- Work from home
Quick Apply
Compliance Coordinator (Hybrid) - Pediatrics Central Administration
Washington University in St. Louis —St. Louis, MO
- $70,600 - $109,500 a year
- Online Application
- Hybrid work
- Nursing
- Management
- RN License
- Commuter assistance
- Employee assistance program
9d
Student and Administrative Support Coordinator - School of Law
Saint Louis University —St. Louis, MO
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Travel reimbursement
Administrative Coordinator - Student Success
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
3d
CHURCH ADMINISTRATIVE OFFICE COORDINATOR
Friendly Temple Church —St. Louis, MO
- $23.51 - $30.00 an hour
- Weekends as needed
- Mid-level
- Office
- Databases
Quick Apply
4d
Administrative Coordinator III - Psychiatry
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Microsoft Outlook
- Psychiatry
- Pass drug screening
- Commuter assistance
- Employee assistance program
4d
Administrative Coordinator-Dental Clinic
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- Part-time
- Dental office
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Administrative Coordinator III - Radiology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Computer literacy
- Pass drug screening
- Office
- Commuter assistance
- Employee assistance program
Coordinator, Administrative (Advising)
St. Louis Community College —Bridgeton, MO
- $40,400 a year
- Full-time
- School experience
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Program Coordinator II (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Scheduling Coordinator
Capstone Logistics LLC —Saint Charles, MO
- Mid-level
Quick Apply
Front Desk Specialist/Care Coordinator
Nuvia Dental Implant Center —St. Louis, MO
- $20 - $39 an hour
- Dental office
- BLS Certification
- Data entry
- Paid training
- Disability insurance
Quick Apply
Administrative Coordinator I - Pediatrics Genetics
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
6d

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Accounts Payable / Administrative Coordinator

Grasse & Associates
St. Louis, MO

Quick Apply

Job Details

Full-time
$22 - $25 an hour
13 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Paid sick time

Qualifications

Microsoft Excel
Administrative experience
Business Administration
Business
Associate's degree

Full Job Description

Position Summary

We are a small, established plumbing company seeking a dependable and organized Accounts Payable/Receptionist to support our accounting team and daily office operations. The ideal candidate is professional, detail-oriented, comfortable managing multiple priorities, and able to communicate effectively with customers, vendors, field employees, and office staff.

This position offers opportunities for career development and increased responsibilities as the employee gains experience and demonstrates proficiency.

Responsibilities

Accounts Payable

· Enter vendor invoices accurately and promptly

· Obtain proper approvals and prepare invoices for payment

· Reconcile vendor statements and research discrepancies

· Maintain organized electronic and paper accounting records

· Process vendor and subcontractor documentation, including W-9s and certificates of insurance

· Assist with company credit card receipt collection and receipt reimbursements

· Respond to vendor questions regarding invoices and payment status

· Provide general administrative support to the accounting department

Reception and Office Support

· Answer and direct incoming phone calls professionally

· Greet customers, vendors, and visitors

· Monitor shared email accounts and distribute messages appropriately

· Assist customers by asking basic service questions and route service requests

· Receive and distribute mail, deliveries, and office correspondence

· Maintain and keep the reception area organized

· Assist with filing, scanning, data entry, and other general office duties

· Communicate with field technicians and project staff as needed

Career Development

· We believe in developing employees from within. As the employee grows in the position, the role may expand through training and cross-training in additional accounting and construction-office functions, including but not limited to:

· Weekly payroll processing

· Union payroll administration

· Union dues and benefit reporting

· Certified payroll and prevailing-wage reporting

· Employee onboarding and payroll documentation

· Accounts receivable and customer billing

· Contract and subcontractor compliance

· Month-end accounting support

· Additional bookkeeping and administrative responsibilities

· Expanded responsibilities will be based on the employee’s interests, performance, experience, and the company’s needs.

Qualifications

· At least three years of accounts payable, bookkeeping, accounting support or general office experience preferred

· Previous experience in plumbing, construction, or another service-based industry is a plus

· Strong data-entry, organizational, and time-management skills

· Basic understanding of invoices, purchase orders, vendor statements, and payment processing

· Proficiency with Microsoft Outlook, Excel, and Word

· Experience with accounting, payroll, or construction software is preferred

· Professional phone etiquette and customer-service skills

· Ability to handle confidential financial and employee information

· Willingness to learn and take on additional responsibilities

· Reliable attendance and ability to work independently

· Some college coursework in accounting, business administration, finance, or a related field required; Associate’s degree preferred

What We Offer

· Consistent weekday schedule

· Training and hands-on career development

· Opportunities for advancement within the accounting and administrative departments

· Exposure to construction accounting, payroll, union reporting, and job costing

· Paid time off and holidays

· Health, dental, and vision insurance

· 401k plan with above average/excellent matching

· Supportive, team-oriented work environment

Pay: $22.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid sick time
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in wood river, il

Accounts Payable / Administrative Coordinator

Administrative Operations Coordinator

Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office

Administrative Coordinator III (Hybrid) - Neurology

Administrative Coordinator II (Hybrid) - Pediatric Anesthesiology

Administrative Coordinator (St. Louis Children's Hospital)

Administrative Coordinator

Administrative Coordinator

Compliance Coordinator (Hybrid) - Pediatrics Central Administration

Student and Administrative Support Coordinator - School of Law

Administrative Coordinator - Student Success

CHURCH ADMINISTRATIVE OFFICE COORDINATOR

Administrative Coordinator III - Psychiatry

Administrative Coordinator-Dental Clinic

Administrative Coordinator III - Radiology

Coordinator, Administrative (Advising)

Program Coordinator II (Hybrid) - Neurology

Scheduling Coordinator

Front Desk Specialist/Care Coordinator

Administrative Coordinator I - Pediatrics Genetics

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