Top 34 Admin order facilitator Jobs

Payroll Supervisor
DC Holding II —Vernon Hills, IL
- $65,000 - $70,000 a year
- Hybrid work
- Microsoft Outlook
- Word processing
- Mid-level
- 401(k)
Quick Apply
Conference Facilitator
Agency ADMIN FOR CHILDREN'S SVCS —Bronx, NY
- $84,863 - $114,446 a year
- Multiple hires
- Microsoft Word
- Microsoft Excel
- Licensed Clinical Social Worker
- Loan forgiveness
School Resource Officer II - Safety and Security - Grant Funded Assignment
Gwinnett County Public Schools —Gwinnett County, GA
- $58,898 - $90,582 a year
- Full-time
- 7 years
- Ability to walk for extended periods
- Office
Instructional Technology Facilitator at National Heritage Online Academy – North Carolina 2026-27 School Year
National Heritage Academies —High Point, NC
- Full-time
- School experience
- High school
- Computer literacy
Conference Facilitator
ADMIN FOR CHILDREN'S SVCS —Queens, NY
- $84,863 - $114,446 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Licensed Clinical Social Worker
- Loan forgiveness
Executive Assistant
Argenx —Boston, MA
- $76,000 - $104,500 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Health insurance
- Retirement plan
6d
AUDIO VISUAL SPECIALIST
Flik Hospitality Group —New York, NY
- $27.00 - $27.50 an hour
- Full-time
- Background check
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
Quick Apply
Document Control Admin
Merrimack Manufacturing —Manchester, NH
- Full-time
- ERP systems
- Mid-level
- Bachelor's degree
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Middle School Math Teacher
Alamance Community School —Haw River, NC
- Full-time
- Classroom
- Teaching Certification
- Mid-level
- Health insurance
11d
Middle School Science Teachers
Alamance Community School —Haw River, NC
- Full-time
- Classroom
- Mid-level
- Math
- Health insurance
11d
APS Field Administrative Assistant II
Dept of Family & Protectve Svc —Bryan, TX
- $2,953.25 - $3,946.25 a month
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- Dental insurance
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Trans Field Services Coordinator
AEP Service Corporation —Roanoke, VA
- $74,551 - $128,688 a year
- Full-time
- Engineering
- Mid-level
- Office
- Tuition reimbursement
- Opportunities for advancement
6d
Senior Project Manager
DEPT OF CITYWIDE ADMIN SVCS —New York, NY
- $104,720 - $120,428 a year
- Full-time
- Construction site
- Customer service
- Office
- Work from home
- Loan forgiveness
Facilities Supervisor
RECARO Aircraft Seating Americas LLC —Fort Worth, TX
- Full-time
- Spanish
- Schematics
- 5 years
Quick Apply
Assistant Director – LIFT
Region 4 Education Service Center —Houston, TX
- $102,075 a year
- Full-time
- School experience
- Doctoral degree
- Teaching Certification
Facilitator - Academic Achievement
Roberts Road Elementary School —Hockley, TX
- $62,148 - $81,909 a year
- Full-time
- Classroom
- Writing skills
- Teaching Certification
11d
Whey Training Facilitator
Glanbia Foods —Clovis, NM
- Customer service
- Word processing
- Basic math
Coordinator, KEYS Services (grant funded)
Harrisburg Area Community College —Harrisburg, PA
- $43,019 - $53,774 a year
- Full-time
- Mid-level
- Office
- Administrative experience
13d
LTP III (Clinical Therapist / Mental Health Professional)
County of Jackson —Black River Falls, WI
- $39.24 - $42.61 an hour
- Full-time
- LMFT
- Addiction Medicine
- Word processing
Student Support Specialist - KEYS Program (Grant FT)
Community College of Allegheny County —Pennsylvania
- $46,390 a year
- Weekends as needed
- University
- Education
- Criminal background check
- Free parking
- Paid holidays

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Payroll Supervisor

DC Holding II -
Vernon Hills, IL

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Job Details

$65,000 - $70,000 a year

Benefits

401(k)

Qualifications

Confidential information handling
Microsoft Outlook
Phone communication
Word processing
Spreadsheets
Employment law
HR legal compliance
Documentation tools
Data management
Technical Proficiency
Analytics

Full Job Description

SUMMARY:

The Payroll Supervisor is responsible for all activities of the payroll department for the USA and Canada including administering all aspects of payroll, developing reporting procedures and internal controls; implementing procedures and processes, ensuring the accuracy of payroll, related data and compliance with company and regulatory requirements and guidelines. This role would also support human resources, accounting and senior management with special reports, analytics and compensation assistance.

DUTIES AND RESPONSIBILITIES:

Train, direct and oversee the payroll team
Making hiring decisions, providing feedback on performance; development to ensure career growth and promote succession planning
Creating weekly schedule for the payroll team for business coverage
Completes performance reviews and time management needs for the team
Manage and guarantee weekly disbursement of multi-country, multi-state/province and multi-company payroll (biweekly and semi-monthly), including garnishments and liens, benefits and taxes to 600+ employees consistent with federal, state and provincial wage and hour laws
Ensure the processing and set up of new hires, temporary workers, transfers, promotions, rate changes, direct deposit accounts, deductions and terminations in a timely and accurate manner
Demonstrates knowledge of state, provincial and federal taxes, withholding laws, and wage deduction legalities resulting in accurate payroll administration
Develops new policies and internal controls for the purpose of ensuring the accuracy of data and compliance with applicable standards and specifications
Train managers on payroll system and effective automated management tools such as attendance tracking, overtime reporting, time off requests, etc.
Responsible for the rollover/creation of benefits in the payroll system for annual Open Enrollment to ensure deductions and elections are accurate; collaborates closely with Benefits Vendor to ensure seamless open enrollment process; for Canadian payroll working with accounting to complete benefit funding
Assist employees with payroll, time-off and 401(k) related questions
Adjust employee’s timecards as needed
Audit W-2s and T-4s, payroll balance sheets, YTD earnings, etc.
Partner with HR and Benefits Administrator in continuing to improve the payroll and benefits system and streamline processes
Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time; system admin for employee access and security
Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Works collaboratively with the Human Resources Department on matters pertaining to employee compensation
Responsible for preparation of state, provincial and federal reports
Coordinates payroll deductions and executes accounts payable checks for distribution to vendors
Responsible for record keeping of all employee earnings, creating and distributing accurate earnings statements
Authorizes and cuts manual checks for the purpose of resolving problems and meeting special compensation requirements
Work with payroll provider to ensure all state, provincial and federal reporting requirements are met
Set up new accounts with agencies and payroll facilitator for state, provincial and local taxes keeping in compliance
Ensures timely and accurate transmittal of social security funds, federal tax transfer of funds, and direct deposit transfer of funds
Reconcile insurance invoices monthly
Website Administrator for 401(k) plan, retrieve Fidelity Feedback files and add all 401k contributions and 401k loan deductions on employees; initiates and maintains Canadian RRSP plan and integration with Payroll software
Download expense reports from Concur and upload into payroll
Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures as necessary
Download all payroll/tax reports on the payroll drive
Ability to travel up to once a quarter
Other duties as assigned
Reports to the Corporate Controller

SKILLS AND EXPERIENCE REQUIRED:

2+ years of prior multi-state payroll processing experience
Compensation: $65,000 - $70,000 Annual
Associates Degree in accounting, business administration or a related preferred
Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP) designation highly preferred
Supervisory experience a plus
Recent experience in a position having significant payroll responsibilities in the coordination and supervision of payroll operations for 250+ employees
General payroll, bookkeeping, record keeping and filing procedures
Knowledge and proficiency in the operation and use of computers utilizing HRIS systems, spreadsheet and database management software programs
Maintain current knowledge of applicable laws and regulations which impact preparation of payrolls
Positive interpersonal communication skills, self-motivation and self-discipline
Works successfully both independently and on a team
Work confidentially with discretion on privileged and sensitive information
Strong analytical skills are required
Work under pressure of deadlines while maintaining a professional attitude and calm demeanor
Accuracy and attention to detail required
Knowledge of all applicable USA and Canada state, provincial and federal laws and guidelines required
Experience with remittance for Canadian payroll of WSIB
Extensive knowledge of UltiPro/Ultimate Software or other similar Payroll software
Proficient at MS Office (especially Excel, Word, Outlook)
Exercise independent judgment and decision on payroll matters
Passionate, Adaptable, Customer Focused and Teamwork oriented
Strong sense of urgency and accountability

PHYSICAL/MENTAL REQUIREMENTS:

Requires prolonged sitting, standing, bending and walking
Moderate to heavy use of hands in grasping, repetitive hand movement and finger coordination in keeping records and using a keyboard
Speech and hearing to communicate effectively in group settings, one-on-one, and by telephone
High level of concentration, confidentiality and organization
Ability to multi-task

REMOTE/HYBRID WORK REQUIREMENTS: In order to work remotely the Employee Must:

Reside in the United States or Canada.
Have access to high-speed reliable internet (with a minimum of 50 mbps for download speed and 50 mbps for upload speed).
Have a quiet, dedicated workspace free from distraction.
For more details, see the Remote Work Policy in the Employee Handbook.

This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Skills

Preferred

Teamwork
Customer Focus
Adaptable
Passion

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

admin order facilitator jobs

Payroll Supervisor

Conference Facilitator

School Resource Officer II - Safety and Security - Grant Funded Assignment

Instructional Technology Facilitator at National Heritage Online Academy – North Carolina 2026-27 School Year

Conference Facilitator

Executive Assistant

AUDIO VISUAL SPECIALIST

Document Control Admin

Middle School Math Teacher

Middle School Science Teachers

APS Field Administrative Assistant II

Trans Field Services Coordinator

Senior Project Manager

Facilities Supervisor

Assistant Director – LIFT

Facilitator - Academic Achievement

Whey Training Facilitator

Coordinator, KEYS Services (grant funded)

LTP III (Clinical Therapist / Mental Health Professional)

Student Support Specialist - KEYS Program (Grant FT)

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