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Negotiating Department Coordinator

Allied Pilots Association -
Fort Worth, TX

Apply Now

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Flexible spending account
Vision insurance
Life insurance

Qualifications

Meeting minutes
Office supply management
Statutory legal research
Knowledge management
Committee work
Correspondence management
Legal correspondence preparation
Office activity coordination
Business travel arrangements
Contract law compliance support
Business support for legal executives
Labor dispute resolution
Employee grievance management
Employment law
Meeting transcription
Executive administrative support
Legal discovery
Phone call screening
3 years
Regulatory legal research
Meeting scheduling
Union relations
Discovery preparation
Office supply ordering
Project task coordination
Aviation
Organizational skills
Law office experience
Managing projects
Contract management support tasks

Full Job Description

Posted 4/6/2026

CLASSIFICATION: Negotiating Department Coordinator

SALARY GRADE: 7 (Non-Exempt/APSEA)

HIRING DIRECTOR: Mark R. Myers, Director of Pilot Negotiations and Contract Administration

QUALIFICATIONS

Associate degree and five years of administrative support experience; or bachelor's degree or higher with three years of administrative support experience
Paralegal experience or certificate a plus
Minimum five (5) years' experience as an administrative professional required (without a bachelor's degree), preferably in a legal office or in a union or labor or employment law setting; experience within the aviation industry is helpful but not required

RESPONSIBILITIES

A) 40% of time - Coordinates with more senior staff to perform administrative tasks within the department, as well as APA departments and committees supported by the department, including but not limited to, general office support, tasks supporting the implementation and management of the collective bargaining agreement, organizing and preparing documents, maintaining knowledge management protocols, providing note taking when needed during bargaining sessions and other meetings with the Company as well as during internal APA meetings, preparation of accurate and detailed meeting notes and summaries, general support of APA collective bargaining efforts, maintenance of historical documents and activity trackers, and participation in department meetings. Primary note taker for Contract Compliance Committee/AA call reviews (enforcement meetings).
B) 40% of time - Coordinates the administration of the Negotiating Department, including coordinating office equipment and supplies; drafting departmental memos, correspondence, and other documents for staff, National Officers, Board of Directors, Committee members, and other APA Departments; managing resources; intake and phone monitoring; providing substantive responses to pilot questions (when able); handling special projects; coordination of and logistical support to department meetings, trainings, and travel; management of department schedules; and coordination of other department administrative and logistical needs.
C) 5% of time - Supports department research efforts related to labor law, employment law, negotiating, FAA decisions, APA statutory compliance, history of party bargaining, and other topics specific to AA or APA, and compose research summaries. Conduct investigative research on various topics as needed.
D) 5% of time - Assists the in-house attorneys and outside counsel in preparing and processing of grievances and arbitrations. When necessary, manage documents for APA outside litigation cases and coordinate with assigned counsel regarding discovery and other projects.
E) 10% of time - Other duties as assigned by the Director of Pilot Negotiations and Contract Administration or the Senior Director for Legal Affairs.

This full-time position is located at APA headquarters in Fort Worth, Texas.

HOW TO APPLY: Send your cover letter and resume to Mark R. Myers: APA Public Email Address

Business casual attire, with jeans every Friday

Apply Now

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allied pilots association jobs

Negotiating Department Coordinator

IT Administrative Coordinator

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Accounting Supervisor

Enterprise Solutions Architect

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