Top 171 Administrative assistant (austin) Jobs in Austin, Tx

Purchasing Assistant
Kelle Contine Interior Design —Austin, TX
- From $50,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
- Mileage reimbursement
- Paid holidays
Quick Apply
9d
Receptionist/Concierge
Coral Rehabilitation of Austin —Austin, TX
- Full-time
- Serving
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
4d
Internal Control Assistant
Casa Garcia's Mexican Restaurants - Corporate Office —Austin, TX
- $49,000 - $52,000 a year
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Paid training
- Health insurance
Quick Apply
Clerical Support
National Concrete Washout —Austin, TX
- $18 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
3d
Automotive Customer Service / Front Counter Assistant
TECH ONE AUTOMOTIVE —Austin, TX
- $15 - $24 an hour
- Full-time
- Customer service
- Computer literacy
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
YETI —Austin, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Open Records Administrative Assistant
Health & Human Services Comm —Austin, TX
- $3,581.33 - $4,476.83 a month
- Online Application
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Opportunities for advancement
Quick Apply
8d
Office Receptionist
BrandNest —Austin, TX
- $20 - $28 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Opportunities for advancement
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Operations Associate
Talarico for Texas —Austin, TX
- $5,000 a month
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
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Administrative Assistant Project Coordinator
Thales —Austin, TX
- $58,995.75 - $102,880.00 a year
- Full-time
- Hybrid work
- Background check
- Oracle
- Microsoft Outlook
- Health savings account
- AD&D insurance
Disaster Assistance Administrative Assistant
Health & Human Services Comm —Austin, TX
- $3,248.00 - $4,837.08 a month
- Overtime
- Background check
- Writing skills
- Basic math
- Health insurance
- Opportunities for advancement
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Administrative Assistant II
Texas State University —Austin, TX
- $3,255 - $3,500 a month
- Full-time
- Microsoft Excel
- Management
- Mid-level
- Wellness program
- Health insurance
Office Specialist
Travis County —Austin, TX
- $23.52 - $25.33 an hour
- Full-time
- Spanish
- Word processing
- Computer literacy
- Wellness program
- Paid parental leave
Administrative Associate
University of Texas at Austin —Austin, TX
- From $55,000 a year
- Urgently hiring
- High school
- Mid-level
- Office
- Health insurance
- Employee discount
10d
Management Support Specialist
Health & Human Services Comm —Austin, TX
- $3,793.41 - $5,921.25 a month
- Online Application
- Microsoft Word
- Writing skills
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Administrative Data Assistant
Huston-Tillotson University —Austin, TX
- $43,000 - $46,000 a year
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Data Entry Operator
Dept of State Health Services —Austin, TX
- $3,236.66 - $3,946.25 a month
- Online Application
- Quality control
- Travel
- Military encouraged
Quick Apply
Administrative Assistant
Meade —Austin, TX
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- US work authorization
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant
University of Texas at Austin —Austin, TX
- From $59,762 a year
- Urgently hiring
- Microsoft Excel
- Research
- Mid-level
- Retirement plan
Administrative Assistant (Austin)
Texas Workforce Commission —Austin, TX
- $2,772.36 a month
- Online Application
- Spanish
- Office
- Administrative experience
- Health insurance
- 401(k)
9h

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administrative assistant (austin) jobs near austin, tx

Purchasing Assistant

Kelle Contine Interior Design
Austin, TX

Quick Apply

Job Details

Full-time
From $50,000 a year
9 days ago

Benefits

Mileage reimbursement
Paid holidays
Paid time off
Cell phone reimbursement
Professional development assistance
Retirement plan

Qualifications

Google Workspace
Teamwork
Google Sheets
Microsoft Outlook
Interior design
Slack
Bachelor's degree
Purchasing
Time management

Full Job Description

kc|ID, LLC is a boutique full-service interior design firm in Austin, TX that specializes in high-end residential, multi-family/student housing, and commercial projects ranging from hospitality to private healthcare offices. We are currently looking for a Purchasing Assistant with at least 1-2 years of experience in the Interior Design/furniture procurement field specifically. Exact salary range will be based upon Candidate’s experience and skill level; kc|ID does provide paid time off, company holidays including employee birthday, continued education units, philanthropy opportunities, team building events, a SEP-IRA (following 1 year of employment), merit-based bonuses and monthly cell phone/mileage reimbursement. We do not provide healthcare at this time.

This full-time position offers an incredible opportunity for an energetic, self-motivated, highly organized, detailed, and dedicated individual looking to be a part of a friendly and well-respected design team while working in a fast paced, creative environment.

Expenses associated with the interview process and/or moving and relocation expenses will be the applicant's responsibility.

Responsibilities:

The Purchasing Assistant will work as an integral part of all procurement efforts at kc|ID, supporting the Procurement Lead in the day-to-day execution of furniture, fixtures, equipment, artwork, accessories, and custom procurement for multiple design projects. This role also will be a liaison between the Procurement Team and the internal Design Teams, Financial Controller, and kc|ID leadership.

This role is responsible for maintaining accurate procurement information, tracking orders from placement through installation, coordinating with vendors and warehouses, and ensuring procurement documentation remains organized and current. The ideal candidate enjoys staying ahead of details, proactively following up on outstanding items, and helping keep projects moving forward.

Procurement Coordination:

· Prepare purchase orders in the firm’s procurement software

· Obtain vendor trade quotes to include all costs associated with the order including freight, tariffs, tax exemption status, and lead times

· Track purchase orders from placement through final delivery and maintain accurate procurement records, order notes, and project documentation

· Run bi-weekly project procurement trackers and provide regular status updates to the Procurement Lead, paying special attention to shifting vendor lead times

· Maintain current vendor lead times and proactively communicate changes that may affect project schedules.

· Proactively identify and promptly escalate potential procurement, delivery, or installation issues to the Procurement Lead

Vendor & Warehouse Coordination

· Manage routine warehouse follow-up and communication, ensuring receiving, storage, delivery, and documentation needs are addressed and escalating issues or questions to the Procurement Lead as needed

· Assist with coordinating freight scheduling, white-glove deliveries, warehouse transfers, and installation deliveries

· Review receiving reports and notify the Procurement Lead of discrepancies, damages, shortages, or incorrect shipments

Installation Support

· Replenish installation supplies and kits as needed, including help packing and preparing for individual installation efforts

· Assist with coordinating vendors, warehouses, and installers leading up to project installations

· Assist on-site during local and out-of-town installations as needed (note: minimal travel to out-of-town- projects may be required intermittently; typically with 2-3 weeks notice)

· Support post-installation follow-up including repairs, replacements, warranty claims, and outstanding deliveries

Administrative Support

· Maintain organized procurement files and project documentation

· Support vendor account setup and trade applications

· Maintain accurate timesheets, mileage, and reimbursable expenses

· Assist with special pros and other procurement-related administrative responsibilities

The ideal candidate will have:

1–2 years of experience in purchasing, procurement, project coordination, administrative support, or a related field preferred.
Experience in interior design, furniture, construction, architecture, or a design-related industry is a plus.
Bachelor’s degree in related field.
Proficiency required in Microsoft Office Suite (Excel, Word, Outlook, Powerpoint), Google Suite (Google Sheets, etc), Adobe PDF, and Slack.
Familiarity with Function Fox timekeeping software and Ivy/Houzz Procurement software a plus.
Familiarity with Mac equipment – kc|ID is a Mac based firm.
Steady and reliable personal transportation. Project errands, meetings, installations, site visits and other efforts require consistent access to a vehicle.
Flexibility for periodic travel for potential out-of-town project installations.

The ideal candidate will be:

Passionate about design and creative field; understanding of uniqueness in collaborating with creative minds against logistics and financial needs.
A planner who can complete tasks on schedule, including strong self-prioritizing and time-management skills.
A team player who is willing to step in and help at any portion or phase of a project, including unexpected needs or last minute efforts.
Skilled at issue resolution and proactive planning; consistent communicator and accountable for milestones.
Highly organized, flexible and interested in managing multiple aspects of projects at one time. Able to multi-task and pivot to emergent needs as they arise.
Detail oriented, observant and a critical thinker; offers excellent analytical and problem-solving skills based on evidence, historical experience, and other resources available.
Ability to work both independently and in a collaborative team environment or with a direct supervisor – kc|ID is a highly collaborative firm.
Honest and trustworthy, with a positive attitude and friendly demeanor.
Ready to collaborate in a mostly in-office environment. kc|ID requires in-office work during bulk of hours Monday-Thursday with flexible remote Fridays (pending any booked meetings or other in-person requirements). Team member will need to be fully available during all working hours, 8:30-5:30 M-Th and 8:30-2:30 Fridays (with coffee/lunch breaks expected).

Pay: From $50,000.00 per year

Benefits:

Paid time off
Professional development assistance
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant (austin) jobs in austin, tx

Purchasing Assistant

Receptionist/Concierge

Internal Control Assistant

Clerical Support

Automotive Customer Service / Front Counter Assistant

Administrative Assistant

Open Records Administrative Assistant

Office Receptionist

Operations Associate

Administrative Assistant Project Coordinator

Disaster Assistance Administrative Assistant

Administrative Assistant II

Office Specialist

Administrative Associate

Management Support Specialist

Administrative Data Assistant

Data Entry Operator

Administrative Assistant

Executive Assistant

Administrative Assistant (Austin)

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