Top 24 Front office manager Jobs in Belvidere, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Office Secretary
Faith Janitorial Corporation —Rockford, IL
- $17 - $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Project Manager/Outide Sales
Aurum Contracting —Beloit, WI
- $60,000 - $500,000 a year
- Choose your own hours
- Hybrid work
- Background check
- No experience needed
- Mid-level
- Employee discount
- Professional development assistance
Quick Apply
Dental Office Manager
Gentle Family Dentistry —Loves Park, IL
- $55,000 - $80,000 a year
- Full-time
- Dental office
- HIPAA
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
6d
Front Desk and Community Resources Liason
GOODWILL INDUSTRIES OF NORTHERN IL —Rockford, IL
- $17.50 - $22.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
- Disability insurance
- Health insurance
GM - General Manager of the Beloit Sky Carp
Beloit Sky Carp —Beloit, WI
- Weekends as needed
- Bachelor's degree
- Travel
- Business Administration
5d
Dental Front Desk Coordinator (FT)
Bright Direction Dental LLC —Beloit, WI
- Full-time
- Dental office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Quality Control Document Coordinator- 1st Shift
CK Snack Foods —South Beloit, IL
- $20 - $23 an hour
- Extended hours
- Spanish
- Ability to walk for extended periods
- Computer literacy
Quick Apply
FRONT DESK ASSOCIATE- HOTEL HOSPITALITY
Fairfield Inn- Rockford IL —Rockford, IL
- $15 - $16 an hour
- Weekends as needed
- English
- Hotel
- High school diploma or GED
Quick Apply
Admin Ops Coordinator-Primary Care Woodstock Full Time Days
Northwestern Memorial Healthcare —Woodstock, IL
- $22.47 - $32.59 an hour
- Full-time
- Background check
- Word processing
- Primary Care
- Tuition reimbursement
- 401(k) matching
Quick Apply
Guest Service Representative
J&P Hospitality Management, LLC —Loves Park, IL
- $14.50 - $16.50 an hour
- Part-time
- 18 years or older
- Ability to walk for extended periods
- Ability to climb stairs
Quick Apply
Night Auditor
Comfort Inn Rockford —Rockford, IL
- $15 - $17 an hour
- Part-time
- Computer literacy
- English
- Mid-level
- Employee discount
Quick Apply
3d
Practice Manager-Pathology
Northwestern Memorial Healthcare —DeKalb, IL
- $44.29 - $59.79 an hour
- Full-time
- Background check
- Mid-level
- Outpatient experience
- Tuition reimbursement
- 401(k) matching
Quick Apply
3d
Part-time Administrative Assistant - WCD
Blackhawk Technical College —Janesville, WI
- $18 - $22 an hour
- Part-time
- Office
- US work authorization
- Data entry
2d
Reception Customer Support Specialist (Bilingual – English/Spanish)
Royal Basket Trucks —Darien, WI
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Reception & Customer Support Specialist (Bilingual – English/Spanish)
Royal Basket Trucks, Inc —Darien, WI
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Reservations Supervisor and Owner Liaison
The Abbey Resort —Fontana, WI
- From $18 an hour
- Extended hours
- Computer literacy
- Basic math
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
General Manager (Cinnabon Cherryvale - Rockford, IL)
Cinnabon —Rockford, IL
- $45,000 a year
- Weekends as needed
- Background check
- 18 years or older
- ServSafe
- Paid training
- Health insurance
Assistant Property Manager - Affordable
EVERGREEN REAL ESTATE SERVICES LLC —Rockford, IL
- $19 - $20 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
Leader In Training (full-time)
Buckle —DeKalb, IL
- $15 - $17 an hour
- Weekends as needed
- High school diploma or GED
- Ability to lift 50 pounds
- Cleaning
- Paid parental leave
- Health savings account
Quick Apply

I want to receive the latest job alert for front office manager in belvidere, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

front office manager jobs near belvidere, il

Administrative Assistant jobs in Janesville, WI

General Manager jobs in Rockford, IL

Night Auditor jobs in Rockford, IL

Front Desk Agent jobs in Rockford, IL

Office Assistant jobs in Queens, NY

Office Operations Manager jobs in Moorpark, CA

Office Operations Manager jobs in Havelock, NC

Office Operations Manager jobs in Ashburn, VA

Office Assistant jobs in Atlanta, GA

Office Operations Manager jobs in Richfield, WI

Flight Operations jobs in New York, NY

Front Desk Coordinator jobs in Plano, TX

Clinical Research Coordinator jobs in Rochester, NY

Help Desk jobs in Seattle, WA

Front Desk Coordinator jobs in San Jose, CA

Front Desk Coordinator jobs in Texas

Front Desk Coordinator jobs in Collegeville, PA

Gym Receptionist jobs in Ashburn, VA

Dental Receptionist jobs in Wichita, KS

Receptionist jobs in Burbank, CA

Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

front office manager jobs in belvidere, il

Office Manager/Administrative Assistant

Front Office Secretary

Project Manager/Outide Sales

Dental Office Manager

Front Desk and Community Resources Liason

GM - General Manager of the Beloit Sky Carp

Dental Front Desk Coordinator (FT)

Quality Control Document Coordinator- 1st Shift

FRONT DESK ASSOCIATE- HOTEL HOSPITALITY

Admin Ops Coordinator-Primary Care Woodstock Full Time Days

Guest Service Representative

Night Auditor

Practice Manager-Pathology

Part-time Administrative Assistant - WCD

Reception Customer Support Specialist (Bilingual – English/Spanish)

Reception & Customer Support Specialist (Bilingual – English/Spanish)

Reservations Supervisor and Owner Liaison

General Manager (Cinnabon Cherryvale - Rockford, IL)

Assistant Property Manager - Affordable

Leader In Training (full-time)

I want to receive the latest job alert for front office manager in belvidere, il

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected