Top 627 Adminstrative assistant Jobs in Berkeley, Ca

Property Assistant
TMG Partners —Oakland, CA
- $33 - $36 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
Office Assistant
Property Management —Berkeley, CA
- $19.18 an hour
- Full-time
- Microsoft Word
- Spanish
- Office
- Health insurance
- Paid time off
Quick Apply
Office Assistant
We Do Construction —San Francisco, CA
- $46,594.85 - $56,114.22 a year
- Full-time
- Google Workspace
- Office
- Residential
Quick Apply
Student Records Assistant
BERKELEY SCHOOLS —Berkeley, CA
- $27.20 - $33.14 an hour
- Full-time
- High school
- Computer literacy
- Writing skills
Administrative Assistant
Front Porch —Oakland, CA
- $30 - $32 an hour
- Full-time
- Pass drug screening
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Engineering Assistant I
PG&E Corporation —Oakland, CA
- $39.62 an hour
- Full-time
- Hybrid work
- Writing skills
- Engineering
- 3 years
4d
Administrative Assistant
Bay Systems Consulting Inc. —Berkeley, CA
- $48 an hour
- Full-time
- Hybrid work
- Computer literacy
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
The Voleon Group —Berkeley, CA
- $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Research
- Referral program
Receptionist / Office Assistant
Sequoia Equities —Walnut Creek, CA
- $25 - $27 an hour
- Office
- Administrative experience
- Apartments
- Dental insurance
- Paid time off
Administrative Assistant
University of California San Francisco —San Francisco, CA
- Full-time
- Internal Medicine
- Organizational skills
- Communication skills
11d
Operations Assistant
Reyes Coca-Cola Bottling —San Leandro, CA
- $23 - $27 an hour
- Full-time
- High school diploma or GED
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant (Contract)
4D Molecular Therapeutics —Emeryville, CA
- $36 - $42 an hour
- Contract
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
3d
Administrative Associate
Cummins Inc. —San Leandro, CA
- $78,720 - $118,080 a year
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
4d
Administrative Assistant
Simon-Kucher & Partners —San Francisco, CA
- $75,000 - $85,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Admin Assistant
Wilson Elser - Business & Legal Professionals —San Francisco, CA
- $65,000 - $95,000 a year
- Hybrid work
- Writing skills
- High school diploma or GED
- Organizational skills
- Paid time off
- 401(k) matching
Quick Apply
6d
ADMINISTRATIVE ASSISTANT, KAISER DIVISION
SEIU UHW LOCAL 2005 —Oakland, CA
- From $82,000 a year
- Weekends as needed
- Bilingual
- Microsoft Access
- Research
Quick Apply
Mobile Outpatient PT / OT / SLP - Full Admin Support
Prava Therapy —San Francisco Bay Area, CA
- $85 - $135 an hour
- Choose your own hours
- Physical & Rehabilitation Medicine
- Mid-level
- Outpatient experience
- Referral program
Quick Apply
Personal & Business Assistant
Global Village Montessori —Pleasanton, CA
- From $24 an hour
- Part-time
- Hybrid work
- Background check
- Classroom
- Google Workspace
Quick Apply
Workers' Compensation Claims Assistant
JT2 Integrated Resources —Oakland, CA
- $24 - $30 an hour
- Full-time
- Computer literacy
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative and Accounting Assistant
Affimedix Inc —Hayward, CA
- $30 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Property Assistant

TMG Partners -
Oakland, CA

Quick Apply

Job Details

Full-time
$33 - $36 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance
Referral program
Retirement plan

Qualifications

Microsoft Word
Microsoft Excel
Bachelor of Science
Organizational skills
Business Administration

Full Job Description

Job Overview
Property Assistant

Position entails providing administrative and operational support for the Property Management office located in Oakland, CA, including assisting in the day-to-day management of approximately 320,000 square feet of Class A office space including approximately 40 tenants. The Property Assistant serves as a primary point of contact for tenants, vendors, contractors and visitors and supports property operations and tenant relations.

Tenant Relations & Lease Administration

Serve as a primary point of contact for tenants, vendors, contractors and visitors, providing a high level of customer service and timely response to inquiries, service requests and operational issues.
Maintain courteous and professional customer service at all times.
Prepare routine tenant correspondence, memos and building notices including holidays, planned work and promotional activities.
Coordinate tenant move-ins and move-outs, ensuring appropriate documentation is completed and a smooth transition.
Complete ownership and maintenance of tenant and vendor contact lists, emergency contacts and lease files.
Strive to maintain favorable landlord/tenant relations.
Assist in tenant event coordination.

Operations & Vendor Management

Create service request work orders for all service requests and track to completion.
Assist in scheduling tenant service requests with appropriate vendors and monitor and follow up with vendors to ensure requests are properly completed.
Assist in monitoring tenant service requests and/or maintenance issues to ensure problems are responded to in a timely manner, promptly resolved and billed back to the tenant when applicable.
Clearly and effectively communicate service request calls over the radio and in person as needed.
Maintain a strong working knowledge of routine vendor contracts and assist in effectively managing vendors to their contracts.
Prepare and maintain standard Purchase Order contracts and Work Orders.
Complete ownership, tracking and filing of certificates of insurance (COIs).
Coordinate, schedule and track to completion all assigned work.
Perform routine site inspections as requested.
Respond to tenant and vendor service and maintenance issues as needed.
Assist with oversight and management of construction activities and tenant improvements as needed.
Coordinate with engineering, security, janitorial, and other service providers to support efficient building operations.
Understand and assist with execution of emergency and evacuation procedures, notifying appropriate personnel as necessary.

Financial & Administrative Support

Electronically code invoices to ensure they are processed on time.
Compile tenant billable charges backup and include with tenant monthly rent statements.
Work with Property Accountant on preparation of accurate monthly statements and necessary adjustments if required.
Preparation and distribution of daily tenant and vendor after-hours access.
Process tenant access badge requests and tenant key requests. Prepare invoices for billing.
Program, update and track tenant keys, parking cards and building access cards as applicable.
Office open and ready to answer phones sharply at designated start time and follow end of day office closure procedures at designated end time.
Maintain tidiness of management office in general including supply area.
Check main company voice mail box daily (morning and after lunch) and distribute messages as necessary.
Answer company phone lines within 3-4 rings, using articulate and professional mannerisms.
Complete knowledge of copier(s) and printer(s). Ability to place service calls and maintain service call log.
Pick up mail daily, sort into appropriate internal office mail boxes. Post and take mail to mailbox by 4:00 PM daily. Preparing same day and overnight shipments as required.
Regular inventory of office and kitchen supplies, place orders for supplies needed and take delivery of supplies delivered.
Complete knowledge and maintenance of office filing system, both hard copy and electronic files.
Provide administrative support to the General Manager and Property Management team.
Perform such other tasks, duties and responsibilities as may be assigned or requested.

Qualifications

Some knowledge of office property management procedures.
Strong working knowledge of customer service principles and practices.
Strong oral and written communication skills. Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity.
Strong organization skills.
Ability to write routine reports and correspondence.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Demonstrated ability to manage multiple tasks and priorities to conclusion.
Ability to respond to changing and sometimes ambiguous situations.
Proficiency in Microsoft Word, Excel and database experience.
Accounting experience is a plus.
Construction management experience is a plus.

Education & Experience

Business College or AA degree preferred.
Minimum of 1 year working in a professional business environment with strong customer service skills.
Bachelor’s degree (B.A. or B.S.) in Business or related field from a four-year college or university or equivalent combination of education and experience is a plus.

Physical Requirements

Ability to maintain regular and predictable attendance.
Ability to be present onsite at the office site retail campus 5 days a week (Monday – Friday), sometimes with varying hours to meet tenant and operational needs.
Ability to sit, stand, walk, and climb stairs, both in office/retail space and in a construction environment.
Ability to use a computer and related equipment, often for multiple hours each day.
Ability to lift and/or move up to 25 pounds.

The duties listed in this job description are intended to be illustrative. Additional duties can be assigned as needed, based on operational or business needs. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions. Any employee with a need for workplace accommodation should refer to TMG’s policy of reasonable accommodation to submit a request.

TMG Partners is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected medical condition, age, marital status, veteran status, or any other status protected under applicable federal, state, or local law.

Employment with TMG Partners is at-will, meaning that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description should be construed as a contract of employment or a guarantee of continued employment.

The expected pay range for this position is $33 - $36 an hour. Actual compensation will be determined based on experience, skills, qualifications, and other job-related factors. This position may also be eligible for bonus and a comprehensive benefits package.

Pay: $33.00 - $36.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

adminstrative assistant jobs in berkeley, ca

Property Assistant

Office Assistant

Office Assistant

Student Records Assistant

Administrative Assistant

Engineering Assistant I

Administrative Assistant

Administrative Assistant

Receptionist / Office Assistant

Administrative Assistant

Operations Assistant

Administrative Assistant (Contract)

Administrative Associate

Administrative Assistant

Admin Assistant

ADMINISTRATIVE ASSISTANT, KAISER DIVISION

Mobile Outpatient PT / OT / SLP - Full Admin Support

Personal & Business Assistant

Workers' Compensation Claims Assistant

Executive Administrative and Accounting Assistant

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