Top 35 Event coordinator Jobs in Chesapeake, Va

Assistant Director of Special Events
Eastern Virginia Medical School —Norfolk, VA
- From $75,000 a year
- Weekends as needed
- Microsoft Outlook
- Customer service
- Writing skills
3d
Assistant Event Manager
Riverview Centre —Chesapeake, VA
- Weekends as needed
- Organizational skills
- Contracts
- Experience equivalent to degree accepted
- 401(k)
- Flexible schedule
Quick Apply
2d
Director of University Events
Christopher Newport University - Main Campus —Newport News, VA
- From $89,001 a year
- Part-time
- Master's degree
- University
- Bachelor's degree
National Communications Coordinator
Liberty Military Housing —Virginia Beach, VA
- $67,000 - $74,000 a year
- Full-time
- Research
- Mid-level
- Ability to lift 50 pounds
- AD&D insurance
- Paid holidays
Event Assistant - Entry Level
HHV —Virginia Beach, VA
- $35,000 - $50,000 a year
- Weekends as needed
- High school diploma or GED
- Organizational skills
- Communication skills
- Paid training
Quick Apply
9d
Marketing Events Coordinator
Mythics, LLC —Virginia Beach, VA
- $55,050 - $73,400 a year
- Online Application
- Marketing
- Customer service
- Pass drug screening
- Health savings account
- Paid holidays
10d
Speaker Coordinator
Native Nation Events —Virginia Beach, VA
- $45,000 - $50,000 a year
- Full-time
- Microsoft Outlook
- Public speaking
- Research
- Health insurance
- Dental insurance
Quick Apply
1d
Event and Wedding Coordinator | City Cruises (Spirit of Norfolk)
Hornblower —Norfolk, VA
- Weekends as needed
- Microsoft Excel
- Mid-level
- Bachelor's degree
Quick Apply
Conference & Event Manager
Norfolk Sheraton - Atrium Hospitality —Norfolk, VA
- $23.10 - $25.75 an hour
- Full-time
- Mid-level
- Hotel
- 2 years
- Health insurance
- Dental insurance
Quick Apply
Marketing Events Coordinator
Emergent LLC —Virginia Beach, VA
- $55,050 - $73,400 a year
- Online Application
- Marketing
- Customer service
- Pass drug screening
- Health savings account
- Paid holidays
10d
Marketing and Events Coordinator
Defense Maritime Solutions Inc —Chesapeake, VA
- Full-time
- Marketing
- Mid-level
- Office
Quick Apply
Communication Strategist II
PCI Productions LLC —Hampton, VA
- 5 years
- Senior level
- Communication skills
Quick Apply
7d
Event Coordinator
VenuWorks of Chesapeake - Chesapeake Conference Center —Chesapeake, VA
- $18 - $19 an hour
- Part-time
- Customer service
- US work authorization
- Organizational skills
- 401(k)
- Employee assistance program
Quick Apply
Part-Time Athletic Events
Norfolk Public School District —Norfolk, VA
- Part-time
- Entry level
11d
Event Supervisor
Apex Entertainment —Virginia Beach, VA
- $17 - $19 an hour
- Part-time
- 18 years or older
- Mid-level
- High school diploma or GED
- Opportunities for advancement
Quick Apply
14d
Active Adult Lifestyle - Event Coordinator
VEST Residential —Chesapeake, VA
- $25 - $27 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Office
Quick Apply
12d
Convention Services Manager OEM/HM
Newport News Marriott at City Center —Newport News, VA
- $55,000 - $58,000 a year
- Full-time
- Mid-level
- 3 years
- Hotel
Quick Apply
8d
Event Specialist
Believers Church —Suffolk, VA
- $17 an hour
- Part-time
- Ability to lift 50 pounds
- Entry level
Quick Apply
Protocol Specialist
Hartwood Consulting Group —Chesapeake, VA
- Full-time
- Senior level
- 2 years
- Communication skills
- AD&D insurance
- Paid holidays
Quick Apply
COMMUNITY PROGRAMS ASSOCIATE
Association for Research and Enlightenment, Inc. —Virginia Beach, VA
- $21 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Marketing
Quick Apply

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Assistant Director of Special Events

Eastern Virginia Medical School -
Norfolk, VA

Apply Now

Job Details

Full-time
From $75,000 a year
3 days ago

Qualifications

Vendor relationship building
Customer communication
Bachelor's degree

Full Job Description

Overview:

Under general direction of the Director of Special Events & Operations, the Assistant Director of Special Events plans, manages and executes a wide range of institutional events and initiatives that support the university’s strategic priorities. This position serves as a key member of the Special Events team by providing exceptional customer service, building collaborative relationships with internal and external stakeholders, and ensuring the successful execution of high-quality events.

The ideal candidate is an enthusiastic, organized, and resourceful professional who can anticipate project needs, establish priorities, manage multiple concurrent assignments, and consistently meet deadlines with minimal supervision. Flexibility to work occasional evenings and weekends is required.

CORE COMPETENCIES

The successful candidate will demonstrate:

Excellent organizational and time management skills, with the ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong interpersonal skills and the ability to build and maintain collaborative relationships with campus partners, vendors, customers, volunteers, and colleagues.
Professionalism, discretion, and confidence when working with senior leadership, donors, faculty, and external constituents.
Adaptability and initiative in responding to changing priorities and organizational needs while maintaining a positive, solutions-oriented approach.
Sound judgment, critical thinking, and effective decision-making skills.
Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and diplomatically.
Integrity and accountability in complying with university policies, procedures, and ethical standards.

POSITION-SPECIFIC COMPETENCIES

The Assistant Director should possess:

Demonstrated success managing multiple events and projects with exceptional organization, attention to detail, and follow-through.
Experience using event management technology, including registration systems, room scheduling, event diagramming software, reporting tools, and data management platforms.
Knowledge of best practices in event planning, logistical operations, catering, risk management, safety protocols, and budget administration.
Ability to independently manage projects from concept through execution with minimal supervision.
Proven ability to work collaboratively while also leading teams of staff, volunteers, vendors, and service providers.
Strong writing, editing, proofreading, and presentation skills, including drafting professional correspondence, event materials, and providing instructions or presentations to large audiences.

Responsibilities:

Event Planning

Assist in developing event goals, project plans, communication strategies, timelines, and budgets.
Plan, coordinate, and execute all aspects of assigned events, including registration websites, project timelines, checklists, vendor coordination, contracts, catering, audiovisual services, décor, entertainment, transportation, and logistics.
Develop and monitor event budgets, tracking revenues and expenditures to ensure fiscal responsibility.
Coordinate with university departments to secure facilities, technology, staffing, security, parking, housekeeping, and other support services.
Partner with University Communications and Marketing to develop event collateral, promotional materials, signage, invitations, and digital communications.
Organize planning meetings, prepare agendas, document action items, and monitor project progress.

Event Administration

Prepare event budgets and provide regular project status updates.
Manage guest registration, RSVP tracking, reporting, and database maintenance.
Complete post-event evaluations, budget reconciliations, documentation, and project closeout activities.
Monitor event revenues, expenditures, invoices, payments, and internal financial processing.
Review, process, and coordinate vendor contracts in accordance with university policies.
Maintain event calendars, schedule meetings, and coordinate appointments.
Provide administrative and operational support for departmental initiatives and special projects.
Perform other duties as assigned.

Event Production

Oversee event setup, execution, and breakdown, including staging areas, equipment, signage, and event materials.
Anticipate staffing, equipment, and operational needs to ensure seamless event execution.
Recommend and implement process improvements that enhance planning efficiency, guest experience, and operational effectiveness.

Qualifications:

Minimum Qualifications and Skills:

Bachelor’s degree and a minimum of three (3) years progressively responsible experience planning and executing successful special events. Preference will be given to candidates with event or meeting planning certifications, and experience in higher education and/or nonprofit organizations.

Preferred Qualifications:

Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
Working knowledge of event technology platforms such as Cvent, NameCoach, Social Tables, Tassel/Marching Order, AI Platforms, Qualtrics, or comparable software.
Experience planning academic ceremonies & institutional events, including Commencement, Student Orientation and similar programs.
Knowledge of applicable local and state regulations related to health, fire, safety, accessibility and facility operations.

Location : Location: US-VA-Norfolk

Apply Now

Refine Your Search

event coordinator jobs in chesapeake, va

Assistant Director of Special Events

Assistant Event Manager

Director of University Events

National Communications Coordinator

Event Assistant - Entry Level

Marketing Events Coordinator

Speaker Coordinator

Event and Wedding Coordinator | City Cruises (Spirit of Norfolk)

Conference & Event Manager

Marketing Events Coordinator

Marketing and Events Coordinator

Communication Strategist II

Event Coordinator

Part-Time Athletic Events

Event Supervisor

Active Adult Lifestyle - Event Coordinator

Convention Services Manager OEM/HM

Event Specialist

Protocol Specialist

COMMUNITY PROGRAMS ASSOCIATE

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