Top 908 Office services Jobs in Fremont, Ca

Property Assistant
TMG Partners —Oakland, CA
- $33 - $36 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
Office Coordinator
Weber and Company, Inc. —San Jose, CA
- $24 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
10d
Front Office Coordinator
BASIS Independent Schools —Fremont, CA
- $21 - $22 an hour
- Full-time
- Microsoft Word
- English
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Temp. Medical Office Receptionist
Washington Health Medical Group —Fremont, CA
- $27 an hour
- Temporary
- Ability to walk for extended periods
- High school diploma or GED
- Clinic
Quick Apply
OFFICE TECHNICIAN (TYPING)
Department of Industrial Relations —Alameda County, CA
- $3,829 - $4,794 a month
- Online Application
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Writing skills
- Paid holidays
- Health insurance
10d
Law Office Receptionist & Client Liaison
Anthoor Law Group, A Professional Corporation —Fremont, CA
- $25 - $40 an hour
- Call employer
- Bilingual
- Google Workspace
- Administrative experience
Quick Apply
Admin/Front-Desk Receptionist
Expression8 Art Academy —Fremont, CA
- $20 - $23 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Sales
- Flexible schedule
- Referral program
Quick Apply
Receptionist and Workplace Services Coordinator
Silicon Valley Community Foundation —Mountain View, CA
- $82,000 - $84,000 a year
- Overtime
- Office
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Paid holidays
10d
Office Admin/IT Helpdesk Specialist
Sciens Building Solutions —Pleasanton, CA
- $36.06 - $38.46 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
4d
Front Desk Agent
Residence Inn Fremont —Fremont, CA
- $20 - $21 an hour
- Computer literacy
- Residential
- Hotel
9d
Office Manager
GenServe —Fremont, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
OFFICE TECHNICIAN (TYPING)
Department of Education - School for the Blind —Alameda County, CA
- $3,829 - $4,794 a month
- Full-time
- Microsoft Outlook
- Current TB test
- Writing skills
- Free parking
6d
Office Assistant
MyOHR —San Jose, CA
- $27 - $32 an hour
- Temporary
- Basic math
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Services Associate
Forrest Solutions LLC —Redwood City, CA
- Full-time
- Office
- Entry level
Quick Apply
5d
Guest Services Representative
Cooley LLP —Palo Alto, CA
- $30 - $36 an hour
- Overtime
- Inventory management
- English
- Office
- Commuter assistance
- Health savings account
12d
MOTOR VEHICLE REPRESENTATIVE
Department of Motor Vehicles —Alameda County, CA
- $3,745 - $5,429 a month
- Online Application
- US work authorization
- Data entry
- Fingerprint clearance
- Disability insurance
- Health insurance
10d
Patient Services Rep I
University HealthCare Alliance —San Jose, CA
- $25.03 - $31.92 an hour
- Full-time
- Basic math
- HIPAA
- No experience needed
13d
Business Services Office Manager
OLYMPUS COLLEGE PREP LLC —Pleasanton, CA
- $36.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Business Office Manager
BAY AREA COMMUNITY HEALTH —Fremont, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
Quick Apply
14d
OBGYN Physician — Collaborative OBGYN/Midwifery Practice (Part-Time .5 FTE, No Call, Gyn Only))
Millie Inc —Los Gatos, CA
- $170,000 - $180,000 a year
- Part-time
- Surgery
- BC/BE
- Clinic experience
- Health insurance
- Dental insurance
Quick Apply

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Property Assistant

TMG Partners -
Oakland, CA

Quick Apply

Job Details

Full-time
$33 - $36 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance
Referral program
Retirement plan

Qualifications

Microsoft Word
Microsoft Excel
Bachelor of Science
Organizational skills
Business Administration

Full Job Description

Job Overview
Property Assistant

Position entails providing administrative and operational support for the Property Management office located in Oakland, CA, including assisting in the day-to-day management of approximately 320,000 square feet of Class A office space including approximately 40 tenants. The Property Assistant serves as a primary point of contact for tenants, vendors, contractors and visitors and supports property operations and tenant relations.

Tenant Relations & Lease Administration

Serve as a primary point of contact for tenants, vendors, contractors and visitors, providing a high level of customer service and timely response to inquiries, service requests and operational issues.
Maintain courteous and professional customer service at all times.
Prepare routine tenant correspondence, memos and building notices including holidays, planned work and promotional activities.
Coordinate tenant move-ins and move-outs, ensuring appropriate documentation is completed and a smooth transition.
Complete ownership and maintenance of tenant and vendor contact lists, emergency contacts and lease files.
Strive to maintain favorable landlord/tenant relations.
Assist in tenant event coordination.

Operations & Vendor Management

Create service request work orders for all service requests and track to completion.
Assist in scheduling tenant service requests with appropriate vendors and monitor and follow up with vendors to ensure requests are properly completed.
Assist in monitoring tenant service requests and/or maintenance issues to ensure problems are responded to in a timely manner, promptly resolved and billed back to the tenant when applicable.
Clearly and effectively communicate service request calls over the radio and in person as needed.
Maintain a strong working knowledge of routine vendor contracts and assist in effectively managing vendors to their contracts.
Prepare and maintain standard Purchase Order contracts and Work Orders.
Complete ownership, tracking and filing of certificates of insurance (COIs).
Coordinate, schedule and track to completion all assigned work.
Perform routine site inspections as requested.
Respond to tenant and vendor service and maintenance issues as needed.
Assist with oversight and management of construction activities and tenant improvements as needed.
Coordinate with engineering, security, janitorial, and other service providers to support efficient building operations.
Understand and assist with execution of emergency and evacuation procedures, notifying appropriate personnel as necessary.

Financial & Administrative Support

Electronically code invoices to ensure they are processed on time.
Compile tenant billable charges backup and include with tenant monthly rent statements.
Work with Property Accountant on preparation of accurate monthly statements and necessary adjustments if required.
Preparation and distribution of daily tenant and vendor after-hours access.
Process tenant access badge requests and tenant key requests. Prepare invoices for billing.
Program, update and track tenant keys, parking cards and building access cards as applicable.
Office open and ready to answer phones sharply at designated start time and follow end of day office closure procedures at designated end time.
Maintain tidiness of management office in general including supply area.
Check main company voice mail box daily (morning and after lunch) and distribute messages as necessary.
Answer company phone lines within 3-4 rings, using articulate and professional mannerisms.
Complete knowledge of copier(s) and printer(s). Ability to place service calls and maintain service call log.
Pick up mail daily, sort into appropriate internal office mail boxes. Post and take mail to mailbox by 4:00 PM daily. Preparing same day and overnight shipments as required.
Regular inventory of office and kitchen supplies, place orders for supplies needed and take delivery of supplies delivered.
Complete knowledge and maintenance of office filing system, both hard copy and electronic files.
Provide administrative support to the General Manager and Property Management team.
Perform such other tasks, duties and responsibilities as may be assigned or requested.

Qualifications

Some knowledge of office property management procedures.
Strong working knowledge of customer service principles and practices.
Strong oral and written communication skills. Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity.
Strong organization skills.
Ability to write routine reports and correspondence.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Demonstrated ability to manage multiple tasks and priorities to conclusion.
Ability to respond to changing and sometimes ambiguous situations.
Proficiency in Microsoft Word, Excel and database experience.
Accounting experience is a plus.
Construction management experience is a plus.

Education & Experience

Business College or AA degree preferred.
Minimum of 1 year working in a professional business environment with strong customer service skills.
Bachelor’s degree (B.A. or B.S.) in Business or related field from a four-year college or university or equivalent combination of education and experience is a plus.

Physical Requirements

Ability to maintain regular and predictable attendance.
Ability to be present onsite at the office site retail campus 5 days a week (Monday – Friday), sometimes with varying hours to meet tenant and operational needs.
Ability to sit, stand, walk, and climb stairs, both in office/retail space and in a construction environment.
Ability to use a computer and related equipment, often for multiple hours each day.
Ability to lift and/or move up to 25 pounds.

The duties listed in this job description are intended to be illustrative. Additional duties can be assigned as needed, based on operational or business needs. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions. Any employee with a need for workplace accommodation should refer to TMG’s policy of reasonable accommodation to submit a request.

TMG Partners is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected medical condition, age, marital status, veteran status, or any other status protected under applicable federal, state, or local law.

Employment with TMG Partners is at-will, meaning that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description should be construed as a contract of employment or a guarantee of continued employment.

The expected pay range for this position is $33 - $36 an hour. Actual compensation will be determined based on experience, skills, qualifications, and other job-related factors. This position may also be eligible for bonus and a comprehensive benefits package.

Pay: $33.00 - $36.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office services jobs in fremont, ca

Property Assistant

Office Coordinator

Front Office Coordinator

Temp. Medical Office Receptionist

OFFICE TECHNICIAN (TYPING)

Law Office Receptionist & Client Liaison

Admin/Front-Desk Receptionist

Receptionist and Workplace Services Coordinator

Office Admin/IT Helpdesk Specialist

Front Desk Agent

Office Manager

OFFICE TECHNICIAN (TYPING)

Office Assistant

Office Services Associate

Guest Services Representative

MOTOR VEHICLE REPRESENTATIVE

Patient Services Rep I

Business Services Office Manager

Business Office Manager

OBGYN Physician — Collaborative OBGYN/Midwifery Practice (Part-Time .5 FTE, No Call, Gyn Only))

I want to receive the latest job alert for office services in fremont, ca

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