Top 1278 Administrative Jobs in Mesa, Az

Administrative Assistant (IT)
Forever Living Products International, LLC. —Scottsdale, AZ
- $27 - $31 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Executive Assistant
Confidential —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Administrative Assistant
Veritas Global Protection Services, Inc —Phoenix, AZ
- From $20 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Spanish Speaking Administrative Assistant
Neuron Connect —Tempe, AZ
- $15 - $23 an hour
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Employee discount
- Professional development assistance
Quick Apply
Operations Coordinator
Penske Truck Leasing and Logistics —Phoenix, AZ
- $23 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Administrative Assistant
City of Scottsdale —Scottsdale, AZ
- $29.55 an hour
- 8 hour shift
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
2d
Administrative Assistant II - Advocacy Center
Town of Gilbert —Gilbert, AZ
- $22.94 - $33.26 an hour
- Overtime
- Bilingual
- Background check
- HIPAA
- Disability insurance
- Health insurance
2d
Office Assistant
Arizona Urban Arborist LLC —Mesa, AZ
- $16 - $25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Work from home
- Flexible schedule
Quick Apply
Administrative Assistant
Arizona State University —Mesa, AZ
- $22 - $24 an hour
- Part-time
- Background check
- Laboratory
- Mid-level
- Travel reimbursement
- Relocation assistance
Dental Receptionist
Monahan Dentistry and Implant Center —Mesa, AZ
- $22 - $25 an hour
- Full-time
- Background check
- Dental office
- Communication skills
- Paid training
- Paid holidays
Quick Apply
8d
Office Coordinator
Arixa Capital —Scottsdale, AZ
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Free parking
- Paid holidays
Quick Apply
Administrative Assistant
Marriott International, Inc —Scottsdale, AZ
- $23 an hour
- Full-time
3h
Administrative Associate
Arizona State University —Tempe, AZ
- $22 - $24 an hour
- Full-time
- Background check
- School experience
- Mid-level
- Relocation assistance
3d
Office Administrator
Ecolab Inc. —Chandler, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
10d
Executive Administrative Assistant
Nu Level Wellnss —Gilbert, AZ
- $22 - $30 an hour
- Full-time
- Bilingual
- Administrative experience
- Computer skills
Quick Apply
1d
Receptionist/Office Clerical
Durfee Law Group —Mesa, AZ
- Full-time
- Computer literacy
- Typing
- Communication skills
- Health insurance
Quick Apply
Staff Assistant I, Phoenix PHX
American Airlines —Phoenix, AZ
- Office
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
7d
Eligibility Clerical (Phoenix, AZ)
BeneSys, Inc. —Phoenix, AZ
- $27.28 an hour
- Full-time
- Microsoft Outlook
- Basic math
- HIPAA
- AD&D insurance
- Paid holidays
Quick Apply
Front Office Coordinator
Forte Homes —Chandler, AZ
- $24 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
Administrative Specialist
Arizona State University —Tempe, AZ
- $45,000 - $65,000 a year
- Full-time
- Background check
- Computer literacy
- Office
- Relocation assistance
2h

I want to receive the latest job alert for administrative in mesa, az

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative jobs near mesa, az

Administrative Assistant jobs in Tempe, AZ

Office Administrator jobs in Chandler, AZ

Administrative Assistant jobs in Mesa, AZ

Front Office Coordinator jobs in Chandler, AZ

Dental Office Assistant jobs in Mesa, AZ

Administrative Assistant jobs in Scottsdale, AZ

Operations Coordinator jobs in Phoenix, AZ

Office Coordinator jobs in Scottsdale, AZ

Executive Assistant jobs in Scottsdale, AZ

Administrative Assistant jobs in Gilbert, AZ

Administrative Assistant jobs in Phoenix, AZ

Staff Assistant jobs in Phoenix, AZ

Administrative Assistant jobs in Navarre, FL

Administrative Assistant jobs in Kansas City, KS

Administrative Assistant jobs in Temple, TX

Medical Assistant jobs in Palm Coast, FL

Resident Assistant jobs in New York, NY

Administrative Assistant jobs in San Diego, CA

Research Assistant Psychology jobs in Rutgers, NJ

Web Administrator jobs in Remote

Administrative Assistant (IT)

Forever Living Products International, LLC. -
Scottsdale, AZ

Apply Now

Job Details

Full-time
$27 - $31 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Referral program

Qualifications

Vendor relationship building
Spreadsheets
Executive administrative support
High school diploma or GED
Bachelor's degree
Organizational skills
Communications
Productivity software
IT department experience
Excel data analysis

Full Job Description

We are seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative support to the Senior Vice President, while serving as a key point of coordination for IT-related needs. This position combines traditional administrative responsibilities, including scheduling, correspondence, document management, and general office support, with a strong focus on coordinating technology needs, troubleshooting requests, and communicating with internal teams and external IT vendors. The ideal candidate is detail-oriented, resourceful, comfortable with technology, and able to effectively manage competing priorities while ensuring both administrative and IT-related tasks are handled efficiently.

GENERAL DESCRIPTION: The Administrative Assistant (IT Coordinator) supports the daily operations of the Information Technology department by coordinating technology initiatives, administering business applications, managing telecommunications and mobile device programs, and providing technical and administrative support. This role assists project coordination, vendor management, user training, documentation, onboarding, procurement, and departmental operations while partnering with IT leadership to improve business processes and support strategic technology initiatives. The Administrative Assistant (IT Coordinator) serves as a key resource for end users, maintains accurate records and documentation, and ensures confidentiality.

ESSENTIAL DUTIES/RESPONSIBILITIES/FUNCTIONS:

Manage administrative and procurement functions for the Information Technology department, including ordering business cards and office supplies, overseeing the IT corporate credit card, processing asset requests for hardware and software purchases, and assisting Accounts Payable with the coding and approval of IT invoices.
Plan, execute and manage all-hands IT department meetings, special events, and offsites.
Become a super user of internal IT and business applications and train others as requested by VP.
Handles Wells Fargo statements and Expense Reports.
Schedule interviews for all open IT positions.
International Travel coordination as requested.
Learn and utilize internal systems including Customer Service Portal (CSP), FBO Back Office, Looker Business Intelligence, Formstack, FLP360 Tools, and Content Management System (CMS).
Oversee the administration and ongoing management of the organization's telecommunications environment, including RingCentral and corporate mobile phone services, ensuring reliable service, user support, and vendor coordination.
Create user guides and tutorials for key features and functions of internally developed software solu9tions. This would include having solid writing skills, strong understanding of how to communicate technical concepts into layman’s terms. May include the use of AI tools, video, language translation tools and other relevant solutions as needed.
Manage mobile phone relationships with carriers and own the internal rollout and management of internal mobile device rollouts. Includes continuously evaluating, costs, device upgrades, device purchases, line activation/deactivation and billing operations.
Manage the global rollout and vendor relationship of the Company project management tool (Monday.com). Also includes managing the user accounts (activation, deactivation) and evaluating the enhancements, AI helper apps and other needs as requested by IT Department head.
Manage mobile device provisioning, configuration, inventory, and lifecycle processes while ensuring compliance with company policies and security standards.
Analyze, document, and coordinate the resolution of technical issues, ensuring effective tracking, communication, and continuous process improvement.
Partner with Information Technology leadership and stakeholders to evaluate business processes, define technical requirements, and support the planning and execution of application enhancements and strategic technology initiatives as directed by the SVP.
Oversee small projects and/or cross-departmental initiatives; from planning through implementation, including rollouts, deployment coordination, user adoption, and post-implementation support.
Monitor project progress, communicate status updates to leadership, and proactively identify and mitigate project risks to ensure successful outcomes. Provide calendar management and travel coordination for VP.
Manages onboarding process for IT new hires.
Maintain strict confidentiality on all matters.
Maintain regular and punctual attendance at work.
All other duties as assigned.

QUALIFICATIONS & SKILLS REQUIRED TO PERFORM JOB DUTIES:

Excellent working knowledge of industry standards and practices in the MLM industry preferred.
Sense of urgency. Ability to get things done in a timely manner.
Excellent problem-solving & common-sense skills.
Professional oral and written communication skills in both business and technical environments.
Excellent organizational skills.
Professional, self-directed, very responsible, and highly self-motivated.
Strong working knowledge of Office 365 Suite.
Able to understand and use Excel to manipulate data and derive meaningful insights as requested by VP.
Able to work on multiple projects at once and effectively prioritize and complete assignments accurately and on time.

EDUCATION AND/OR EXPERIENCE REQUIRED:

High School diploma or GED.
Bachelor's degree in Information Technology, Business or Communications preferred.
Minimum 2 years of administrative experience required.
Minimum 2 years of experience using IT systems required.
1+ years working as an executive assistant in a corporate environment.

PHYSICAL REQUIREMENTS TO PERFORM JOB DUTIES:

Stand/remain upright, walk/move throughout the building.
Stand/remain standing for several hours, up to 2 hours at a time to file.
Sit/remain seated at a computer for up to 8 hours a day, usually 4 hours at a time.
Use a PC with dual monitors, keyboard and mouse and telephone, continuously throughout the day.
Bend up and down, kneel, stoop and/or squat occasionally.
Turn and twist repetitively.
Reach down, forward and overhead.
Lift up to 15 lbs. occasionally.

Pay: $27.00 - $31.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Tuition reimbursement
Vision insurance

Work Location: Hybrid remote in Scottsdale, AZ 85258

Apply Now

Refine Your Search

administrative jobs in mesa, az

Administrative Assistant (IT)

Executive Assistant

Administrative Assistant

Spanish Speaking Administrative Assistant

Operations Coordinator

Administrative Assistant

Administrative Assistant II - Advocacy Center

Office Assistant

Administrative Assistant

Dental Receptionist

Office Coordinator

Administrative Assistant

Administrative Associate

Office Administrator

Executive Administrative Assistant

Receptionist/Office Clerical

Staff Assistant I, Phoenix PHX

Eligibility Clerical (Phoenix, AZ)

Front Office Coordinator

Administrative Specialist

I want to receive the latest job alert for administrative in mesa, az

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected