Top 695 Assistant operations Jobs in Miami Beach, Fl

Administration, Finance & Human Resources Assistant
DRRT —Miami, FL
- $50,000 - $55,000 a year
- Weekends as needed
- Microsoft Outlook
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Financial Services: Client Service & Operations Assistant
Thin Blue Line Fianancial —Doral, FL
- $65,000 - $70,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
- Dental insurance
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Luxury Hospitality Assistant – Guest Experience & Property Operations
Chateau Management —Miami Beach, FL
- $3,000 - $4,000 a month
- Full-time
- 5 years
- Residential
- Apartments
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Operations and Administrative Assistant
GBS Group —Miramar, FL
- $58,000 - $65,000 a year
- Overtime
- Spanish
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
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11d
Medical Operations Assistant
AB Hires and Consulting LLC —North Miami, FL
- $22 - $30 an hour
- Full-time
- Computer literacy
- Administrative experience
- Data entry
Quick Apply
Executive Administrative Assistant
Miccosukee Resort & Gaming —Miami, FL
- $65,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Editing
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4d
Operations Assistant
Catch —Miami Beach, FL
- Part-time
- 1 year
- Restaurant
- Restaurant experience
Executive Assistant
Stagwell Global, LLC —Miami Beach, FL
- $80,000 - $100,000 a year
- Weekends as needed
- Google Workspace
- Office
- Bachelor's degree
- Commuter assistance
- Paid parental leave
3d
Assistant Manager of People Operations - Aventura
ALO —Aventura, FL
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- 5 years
- Commuter assistance
- Health insurance
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Personal Assistant & Household Operations Coordinator
GameStop —Miami, FL
- Weekends as needed
- Google Workspace
- Mid-level
- Budgeting
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Executive Assistant to the CEO
Newflow Partners —Miami Beach, FL
- From $25 an hour
- Part-time
- Hybrid work
- Research
- Mid-level
- Bachelor's degree
- Health insurance
- Paid time off
Quick Apply
Executive Assistant
Lennar —Miami, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Health insurance
Project Administrative Assistant
M. A. Mortenson Company —Miami, FL
- $24.52 - $33.12 an hour
- Construction site
- Mid-level
- US work authorization
- AD&D insurance
- Paid holidays
Assistant Vice President WCI Operations, Administration
Baptist Health Herbert Wertheim Cancer Institute —Miami, FL
- Bachelor's degree
- Business Administration
- Senior level
- Wellness program
- Health insurance
Office Manager
Arrow Search Partners —Miami, FL
- $125,000 - $150,000 a year
- 6 years
- Office
- Bachelor's degree
Assistant Director of Banquet Operations
JW Marriott Marquis Miami —Miami, FL
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Hotel
- US work authorization
- Travel reimbursement
- Paid holidays
Quick Apply
3d
Field Operations Support Assistant
Woodlawn Park Cemetery North —Miami, FL
- Full-time
- Inventory management
- Basic math
- Administrative experience
Quick Apply
Regional Financial Operations Assistant
Acme Barricades —Davie, FL
- $65,000 - $75,000 a year
- Research
- Mid-level
- Analysis skills
Administrative Assistant/Coordinator - Onsite in Miami (contract)
Hilton —Miami, FL
- Contract
- Writing skills
- Mid-level
- Office
Executive Assistant
MaintainX —Miami, FL
- Full-time
- 5 years
- Research
- Office
- Dental insurance
- 401(k)
Quick Apply

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Administration, Finance & Human Resources Assistant

DRRT -
Miami, FL

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Flexible schedule

Qualifications

Confidential information handling
Customer service
Microsoft Office
Financial records management
Financial record maintenance
Human resources
QuickBooks
Accounting and finance experience

Full Job Description

Overview:

DRRT is a global law firm specializing in investor loss recovery, international class actions, corporate governance, and related advisory services.

The successful candidate will be responsible for overseeing daily office operations, maintaining accurate financial records, supporting accounting and bookkeeping functions, assisting with human resources administration, and providing confidential executive-level administrative support. This position requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to anticipate needs while effectively managing multiple priorities.

Key Responsibilities:

Office Administration & Operations:

Manage the daily operations of the office, ensuring an organized, efficient, and professional work environment.
Continuously evaluate office processes and recommend improvements that enhance operational efficiency and productivity.
Coordinate and manage relationships with vendors, contractors, service providers, and building management.
Maintain vendor contracts, service agreements, and historical records.
Coordinate office maintenance, including cleaning services, janitorial services, repairs, HVAC, furniture, office equipment, plants, catering, office supplies, and other facility needs.
Monitor office inventory and maintain appropriate levels of supplies while managing purchasing and vendor relationships.
Serve as the primary liaison with the building management and security personnel to address facility-related matters.
Manage incoming and outgoing mail, courier services, and confidential correspondence while improving internal mail distribution processes.
Organize, maintain, scan, archive, and securely store confidential company, legal, financial, and personnel records.
Provide high-level administrative support to executive leadership, including scheduling, correspondence, meeting preparation, and confidential projects.
Flexible schedule with the readiness to support the team on weekends during emergencies.

Finance & Bookkeeping

Maintain accurate financial records, including general journal entries, accounts payable, accounts receivable, cash management, and monthly bank reconciliations.
Perform daily bookkeeping functions using QuickBooks, ensuring all financial transactions are accurately recorded and properly documented.
Review, organize, scan, and maintain supporting financial documentation in accordance with company procedures.
Prepare annual client financial reports reflecting incoming and outgoing transaction activity.
Review, code, and process employee expense reports while ensuring compliance with company policies.
Assist with payment processing, vendor invoices, reimbursements, and accounting documentation.
Support financial reporting, budgeting activities, and special accounting projects as assigned.
Assist executive leadership with financial presentations, reports, and management meetings.

Human Resources

Administer employee paid time off (PTO), attendance tracking, and timekeeping through ADP.
Maintain confidential employee personnel files and HR documentation.
Assist with employee onboarding, orientation, and offboarding processes.
Coordinate employee benefits administration and maintain HR records.
Assist in organizing company meetings, employee recognition programs, corporate retreats, training sessions, and team-building events.
Ensure compliance with company policies and assist with updating employee policies and procedures.
Maintain confidentiality of sensitive employee and company information at all times.
Foster a positive, professional, and collaborative workplace culture while exemplifying the firm's core values of Excellence, Trust & Integrity, Creativity & Innovation, and Knowledge & Expertise.

Administrative Support

Prepare reports, presentations, spreadsheets, and executive correspondence.
Support senior management with administrative projects, scheduling, meeting coordination, and special assignments.
Assist multiple departments with operational and administrative needs as required.
Maintain organized filing systems and ensure records remain current and accessible.
Perform additional administrative, financial, and human resources duties as assigned by the Director of Finance & Human Resources.

QualificationsEducation & Experience

Associate or bachelor’s degree in business administration, Accounting, Finance, Human Resources, or a related field preferred.
Two (2) to four (4) years of experience in office administration, bookkeeping, accounting, finance, or human resources.
Previous experience working in a law firm or other professional services environment is preferred.
Demonstrated bookkeeping and accounting experience with the ability to maintain accurate financial records.
Experience using QuickBooks is required.
Experience with ADP payroll and time management systems is preferred.
Advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word.

Required Skills & Competencies

Exceptional organizational, planning, and time management skills.
Strong bookkeeping, accounting, and financial recordkeeping abilities.
Excellent written, verbal, and interpersonal communication skills.
Outstanding customer service skills with the ability to interact professionally with employees, clients, vendors, and executives.
Ability to exercise sound judgment and maintain strict confidentiality.
Strong analytical and problem-solving skills with exceptional attention to detail.
Ability to anticipate needs, prioritize competing responsibilities, and work independently with minimal supervision.
Ability to thrive in a fast-paced environment while managing multiple deadlines.
Highly dependable with a demonstrated commitment to professionalism, accountability, and excellence.
Self-motivated, resourceful, and proactive with a positive attitude and strong work ethic.
Ability to contribute effectively both independently and as part of a collaborative team.
High degree of integrity, discretion, and professionalism.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Application Question(s):

Experience using QuickBooks?

Experience:

Microsoft Office: 2 years (Required)
Bookkeeping: 3 years (Required)
Office Administration: 3 years (Required)
Accounting: 3 years (Required)
Human resources: 3 years (Required)
Finance: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant operations jobs in miami beach, fl

Administration, Finance & Human Resources Assistant

Financial Services: Client Service & Operations Assistant

Luxury Hospitality Assistant – Guest Experience & Property Operations

Operations and Administrative Assistant

Medical Operations Assistant

Executive Administrative Assistant

Operations Assistant

Executive Assistant

Assistant Manager of People Operations - Aventura

Personal Assistant & Household Operations Coordinator

Executive Assistant to the CEO

Executive Assistant

Project Administrative Assistant

Assistant Vice President WCI Operations, Administration

Office Manager

Assistant Director of Banquet Operations

Field Operations Support Assistant

Regional Financial Operations Assistant

Administrative Assistant/Coordinator - Onsite in Miami (contract)

Executive Assistant

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