Top 32 Office manager Jobs in Napa Ca

Office Manager (Remote) - Contract-to-Hire
Mental Health Practitioners —Benicia, CA
- $40 an hour
- Full-time
- Google Workspace
- Psychiatry
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Office Manager/Administrative Assistant
United Supportive Living —Fairfield, CA
- $26 - $32 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
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Front Office Manager
The Westin Verasa Napa —Napa, CA
- $70,000 - $80,000 a year
- Weekends as needed
- No education required
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
1d
OFFICE SERVICES SUPERVISOR I (TYPING)
California Highway Patrol —Napa County, CA
- $3,758 - $4,935 a month
- Overtime
- OSHA
- Mid-level
- Office
1d
Office Operations & Marketing Coordinator
Vintage Sotheby's International Realty —Yountville, CA
- From $20 an hour
- Part-time
- Google Workspace
- Office
- Continuous improvement
- Paid training
- Flexible schedule
Quick Apply
4d
Office Manager & Human Resources at a Construction Company
Shannon Masonry Construction, Inc. —Santa Rosa, CA
- From $35 an hour
- Part-time
- Spanish
- Office
- QuickBooks
- Health insurance
- Paid time off
Quick Apply
1d
Dental Office Administrator/Treatment coordinator
North Bay Dental —Benicia, CA
- From $27 an hour
- Full-time
- Dental office
- HIPAA
- Microsoft Office
- Employee discount
Quick Apply
Office Manager / Bookkeeper
Steves Hardware —Saint Helena, CA
- $24.94 - $29.50 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- 401(k)
- 401(k) matching
Quick Apply
Front Office Manager
Courtyard by Marriott Richmond —Richmond, CA
- $70,500 a year
- Weekends as needed
- Mid-level
- Office
- Hotel
- Dental insurance
- Paid time off
Quick Apply
1d
Automotive Office Manager
Wise Auto Group —Vacaville, CA
- $5,400 - $7,000 a month
- Full-time
- 18 years or older
- Dealership
- Customer service
Office Manager
St. Helena United Methodist Church —Saint Helena, CA
- $25.78 - $31.05 an hour
- Part-time
- Word processing
- Office
- In-person
- Flexible schedule
Quick Apply
Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days
MarinHealth Medical Network —Napa, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
Quick Apply
Coordinator Office
CableCom, LLC —Benicia, CA
- $19 - $24 an hour
- Monday to Friday
- Hybrid work
- English
- Office
- US work authorization
- Employee stock purchase plan
- Paid holidays
Quick Apply
1d
Dental Office Manager
Blue Ridge Family Dental —Vacaville, CA
- $72,000 - $85,000 a year
- Full-time
- Private practice
- Dental office
- HIPAA
- Paid holidays
- Dental insurance
Quick Apply
3d
Experienced Automotive Office Management Needed
NAPA CHRYSLER JEEP DODGE RAM —Napa, CA
- Part-time
- Dealership
- Mid-level
Quick Apply
Office Administrator
Caliber —Napa, CA
- $18 - $21 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Opportunities for advancement
7d
Office Manager (CA Candidate Pool)
Summit Public Schools —Richmond, CA
- $23.68 - $29.77 an hour
- Full-time
- Background check
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
Front Office Manager
MacArthur Place —Sonoma, CA
- $78,000 - $92,000 a year
- Weekends as needed
- 5 years
- Cash register
- Supervising experience
Quick Apply
Office Coordinator
Ariston Heating and Cooling —Pacheco, CA
- $25 - $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
14d
Hospitality Manager
Integrated Community Services —San Rafael, CA
- $71,000 - $75,000 a year
- Full-time
- Background check
- Hospitality
- Mid-level
- Mileage reimbursement
- Dental insurance

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Office Manager (Remote) - Contract-to-Hire

Mental Health Practitioners
Benicia, CA

Quick Apply

Job Details

Temp-to-hire | Full-time
$40 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Google Workspace
Staff supervision
Coaching
Staff scheduling
Slack
HIPAA
Team scheduling
De-escalation techniques
Conflict de-escalation
Asana
Administrative experience
Team development
Decision making
Health information regulatory compliance
Emotional safety support
Productivity software
Clinical confidentiality policies
Team motivation (leadership skill)

Full Job Description

ABOUT US

Mental Health Practitioners is a woman-owned psychiatric practice serving patients across California, Arizona, and Oregon. Our team of 20+ providers are dedicated to delivering high-quality mental health care in a supportive, collaborative and intimate environment. As we continue to grow, we are seeking an experienced Office Manager to lead our administrative operations and support our remote office team.

POSITION SUMMARY

We are seeking a confident, personable, and highly self-directed Office Manager who can step in quickly, take ownership, and strengthen day-to-day operations. This is a hands-on leadership role. In addition to managing the office team, you will work alongside staff and be prepared to step into operational tasks when needed. The ideal candidate is comfortable leading people, solving complex problems, handling difficult patient situations, and improving systems while maintaining a positive team culture.

You will oversee a team of 8+ remote administrative staff, manage patient escalations, support scheduling operations, and partner closely with leadership to ensure a high level of service and efficiency across the organization.

This position begins as a contract-to-hire role (3–6 months). We believe this structure allows both the employee and the organization to ensure the position is the right long-term fit. Upon successful completion of the contract period, the role converts to a full-time exempt salaried position with benefits.

KEY RESPONSIBILITIES

Staff Management & Leadership

Lead, coach, and support a team of 10+ remote office staff members
Conduct regular one-on-one meetings, performance reviews, and coaching conversations
Manage staffing schedules, workload distribution, and time-off requests
Address team concerns and resolve interpersonal challenges professionally
Recruit, onboard, and train new administrative team members
Maintain clear communication and accountability across remote teams
Foster a culture of ownership, professionalism, and continuous improvement

Patient Relations & Escalation Management

Serve as the primary point of contact for escalated patient concerns and complaints
Handle difficult, emotionally charged, and complex patient conversations with professionalism and empathy
De-escalate challenging situations while maintaining appropriate boundaries
Resolve issues efficiently and identify opportunities for process improvement
Ensure HIPAA compliance and patient confidentiality at all times
Document concerns thoroughly and communicate resolutions effectively

Operations & Process Improvement

Monitor daily office operations and ensure smooth workflow across departments
Identify operational inefficiencies and implement practical solutions
Develop, update, and enforce office policies and procedures
Ensure compliance with company policies, healthcare regulations, and state-specific requirements
Partner with leadership on operational initiatives and strategic improvements
Support multi-state operations and administrative workflows

Administrative Oversight

Oversee scheduling operations, patient communications, billing inquiries, and administrative functions
Ensure timely communication between providers, staff, and patients
Track key performance indicators and operational metrics
Maintain office systems, technology platforms, and administrative tools
Strategically manage staffing coverage and scheduling needs to support business demands

REQUIRED QUALIFICATIONS

3–5+ years of office management, operations management, or healthcare administration experience
Proven experience leading and managing teams of 4+ employees
Strong leadership skills with the ability to motivate, coach, and hold team members accountable
Exceptional problem-solving abilities and sound judgment
Excellent conflict resolution and de-escalation skills
Outstanding written and verbal communication skills
Comfortable handling difficult and sensitive patient conversations
Highly organized with strong follow-through and attention to detail
Able to work independently and make decisions with minimal supervision
Proficiency with Google Workspace, Slack, scheduling systems, and office software
Working knowledge of HIPAA and patient confidentiality requirements
Reliable internet connection and professional home office setup
Must reside in California, Nevada, or Arizona

PREFERRED QUALIFICATIONS

Experience managing fully remote teams
Behavioral health, psychiatry, or mental health practice experience
Familiarity with multi-state healthcare operations
Experience with EMR/EHR and practice management systems
Knowledge of medical billing, insurance, and credentialing processes
Experience developing operational workflows and process improvements

WHAT WE'RE LOOKING FOR

The ideal candidate is:

A proven people leader who enjoys coaching and developing teams
Comfortable jumping into day-to-day operations and working alongside staff when needed
Highly skilled at handling difficult patient interactions with empathy and professionalism
A strong critical thinker who can solve problems independently
Strategic when it comes to scheduling, staffing, and workflow management
Calm under pressure and able to balance compassion with accountability
Proactive, resourceful, and solutions-oriented
Adaptable in a fast-paced and growing healthcare environment
Committed to excellent patient experiences and operational excellence

COMPENSATION & BENEFITS

Contract Period (First 3–6 Months)

$40.00 per hour
Full-time schedule (40 hours per week)
Remote work arrangement

Upon Conversion to Full-Time Exempt Employee

Competitive salaried compensation
Health insurance
Dental insurance
Vision insurance
Paid time off
Paid holidays
Professional development opportunities
401K

Equal Employment Opportunity

MHP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, national origin, age, veteran status, disability, genetics, or any other characteristic protected by law. In addition to federal law requirements, MHP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Quick Apply

Refine Your Search

office manager jobs in napa ca

Office Manager (Remote) - Contract-to-Hire

Office Manager/Administrative Assistant

Front Office Manager

OFFICE SERVICES SUPERVISOR I (TYPING)

Office Operations & Marketing Coordinator

Office Manager & Human Resources at a Construction Company

Dental Office Administrator/Treatment coordinator

Office Manager / Bookkeeper

Front Office Manager

Automotive Office Manager

Office Manager

Front Office Coordinator, Cardiology, Multi-Stie, (Larkspur/Novato/Petaluma/Sonoma/Napa), Full-Time, Days

Coordinator Office

Dental Office Manager

Experienced Automotive Office Management Needed

Office Administrator

Office Manager (CA Candidate Pool)

Front Office Manager

Office Coordinator

Hospitality Manager

I want to receive the latest job alert for office manager in napa ca

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