Top 66 Office assistant Jobs in Ooltewah, Tn

Executive Assistant
Confidential —Chattanooga, TN
- $61,010.25 - $79,000.00 a year
- Full-time
- Mid-level
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
9d
Front Office Assistant
PHASE 1 EQUITY —Cleveland, TN
- $16 - $20 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
Quick Apply
2d
Bookkeeper/Administrative Assistant
BlendPack Inc —Cleveland, TN
- $20 - $27 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
Quick Apply
8d
Office Assistant
AdvanceCare Health Services —Cleveland, TN
- From $16 an hour
- Full-time
- Hybrid work
- Sales
- Computer literacy
- Research
- Paid training
- Health insurance
Quick Apply
1d
Retail Spirits Administrative Assistant- Chattanooga
Empire Distributors —Mc Donald, TN
- $18.50 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Paid time off
Quick Apply
5d
General Office Assistant
Galco Industrial Electronics —Chattanooga, TN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Assistant 1 (221 days)
Hamilton County Department Of Education —Chattanooga, TN
- School experience
- Microsoft Outlook
- Basic math
4d
Front Desk Receptionist
Center for Sports Medicine & Orthopaedics —Chattanooga, TN
- Full-time
- CPR Certification
- BLS Certification
- Clinic
- Disability insurance
- Health insurance
Quick Apply
Bookkeeper/Administrative Assistant
Sports Labs —Ringgold, GA
- $18 - $20 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
12d
Veterinary Receptionist
East Brainerd Animal Hospital —Chattanooga, TN
- $13.00 - $14.50 an hour
- Weekends as needed
- Organizational skills
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Chiropractic Assistant/Receptionist
Clear Chiropractic —Chattanooga, TN
- $13 - $16 an hour
- Part-time
- Background check
- Private practice
- 18 years or older
- Paid time off
- On-the-job training
Quick Apply
5d
Scheduler/Administrative Assistant
Blind Ambitions —Cleveland, TN
- $17 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant 2
Hamilton County Department Of Education —Chattanooga, TN
- Full-time
- School experience
- Microsoft Outlook
- Basic math
Part-Time Office Assistant – Property Management Company
Pinnacle Asset Management LLC —Hixson, TN
- $14 - $20 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Flexible schedule
Quick Apply
9d
Real Estate Law Firm Receptionist/Postcloser
McMichael & Gray, PC —Chattanooga, TN
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
10d
Front Desk Receptionist
Chattanooga Dental Home —Chattanooga, TN
- From $15 an hour
- Email
- Private practice
- Spanish
- English
- Dental insurance
- Paid time off
Quick Apply
Office Coordinator/Construction Administrator
GT Issa Construction, LLC —Chattanooga, TN
- $37,000 - $42,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
Quick Apply
2d
Administrative Assistant
CrossCountry Mortgage, LLC —Chattanooga, TN
- Full-time
- Research
- Mid-level
- Office
- Wellness program
- Disability insurance
Receptionist/Clerk-Middle School
Whitfield County Schools —Whitfield County, GA
- Computer literacy
- Writing skills
- Basic math
School Secretary - 211 days
Hamilton County Department Of Education —Chattanooga, TN
- Full-time
- School experience
- High school
- Office

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Executive Assistant

Confidential
Chattanooga, TN

Quick Apply

Job Details

Full-time
$61,010.25 - $79,000.00 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Employee onboarding
Confidential information handling
Office activity coordination
Business travel arrangements
IT asset management
Operations coordination
AI tools proficiency
Executive administrative support
Mid-level
Software administration
Documentation tools
Task prioritization
Software asset management
Meeting facilitation
Project management software
CRM system proficiency
Productivity software
Managing executive calendars
Onboarding process management
Process management
Communication skills
Inventory tracking

Full Job Description

We're a privately held, growing company. As we scale — new projects, new hires, new systems — we're adding a key seat that keeps the owners and the organization running smoothly.

The Role

You'll work directly for and with the owners of the company. Your job is to protect their time, keep their commitments moving, and build the administrative backbone of a growing business — from meetings and travel to onboarding and the software the team runs on.

This is a trusted, high-visibility seat. You'll see deals, hires, and decisions before anyone else does — and you'll be expected to handle all of it with discretion and judgment.

What You'll Do

Owner Support

Own the owners' calendars — schedule, protect, and prioritize; resolve conflicts before they reach the owners
Facilitate meetings — build agendas, keep discussions on track, capture decisions and action items, and assign follow-ups so every meeting ends with clear next steps
Coordinate travel — book and manage regional and out-of-state trips with clean itineraries and no surprises
Track owner commitments — maintain a running list of what the owners have promised, to whom, and by when; nudge relentlessly and kindly
Handle confidential matters — offers, compensation, deal terms, and personnel items with complete discretion

Talent & Organization

Own the company's roles and job descriptions — keep every seat defined, current, and consistent as the org grows
Run a structured onboarding program — accounts, equipment, first-week schedules, and role expectations set up so new hires are productive from day one
Handle offboarding cleanly — exit process, final pay coordination, equipment recovery, and knowledge transfer

Operations & Administration

Set up and manage community associations — stand up and administer property-related associations and manage ongoing transitions
Track software spend and licensing — own the inventory of every tool and subscription the company pays for, who uses it, what it costs, and when it renews

What You'll Bring

3+ years supporting a senior executive, owner, or principal in a fast-moving business
Exceptional organization and written communication — clear agendas, clean notes, and follow-ups that land
Experience building processes from scratch — onboarding checklists, tracking systems, and documentation that others can actually follow
Strong command of Microsoft Office; comfortable picking up new tools (CRM, project management, AI-assisted workflows) quickly
Calm under shifting priorities — our days rarely go as planned, and you keep order anyway
Proven discretion — you'll know things before they're public, and it stays that way
A bias for follow-through — you close loops without being asked twice

What We Offer

Competitive salary based on experience
A seat at the center of a growing company with real influence on how it runs day to day
A team that invests in tools, systems, and people
Direct access to ownership and leadership

To apply, send your resume and a short note on the executive you supported best — and how you made their life easier.

Pay: $61,010.25 - $79,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in ooltewah, tn

Executive Assistant

Front Office Assistant

Bookkeeper/Administrative Assistant

Office Assistant

Retail Spirits Administrative Assistant- Chattanooga

General Office Assistant

Administrative Assistant 1 (221 days)

Front Desk Receptionist

Bookkeeper/Administrative Assistant

Veterinary Receptionist

Chiropractic Assistant/Receptionist

Scheduler/Administrative Assistant

Administrative Assistant 2

Part-Time Office Assistant – Property Management Company

Real Estate Law Firm Receptionist/Postcloser

Front Desk Receptionist

Office Coordinator/Construction Administrator

Administrative Assistant

Receptionist/Clerk-Middle School

School Secretary - 211 days

I want to receive the latest job alert for office assistant in ooltewah, tn

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