Top 168 Administrative assistant Jobs in Ponte Vedra Beach Fl

Administrative Assistant
FirstService Residential —Ponte Vedra, FL
- $20 - $22 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
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2d
Administrative Assistant/Customer Service
Benchmark Contract Furniture —Jacksonville Beach, FL
- $19 - $23 an hour
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- 401(k)
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Front Office & Client Services Coordinator
Pivot, CPAs —Ponte Vedra Beach, FL
- From $45,000 a year
- Full-time
- Office
- Administrative experience
- Data entry
- Paid holidays
- Health insurance
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Administrative Assistant
Ponte Vedra Church —Ponte Vedra Beach, FL
- $18 - $20 an hour
- Part-time
- Background check
- Administrative experience
- Computer skills
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Studio Administrative Assistant
Marcus Allen Homes, Inc. —Jacksonville, FL
- $45,000 - $50,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
4d
Receptionist/Administrative Assistant
Risk 1 Consulting —Jacksonville, FL
- $18 - $22 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
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11d
Administrative Assistant
Mountainstar Capital Partners Inc —Ponte Vedra Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
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Medical Administrative Assistant - Medical Operations
Mayo Clinic —Jacksonville, FL
- $21.55 - $30.22 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Receptionist
Sentry Management —Ponte Vedra Beach, FL
- $18 - $20 an hour
- Full-time
- Clean driving record
- Computer literacy
- Office
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Administrative Coordinator Assistant
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- Medical office experience
- HIPAA
- High school diploma or GED
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Personal & Business Assistant (Marketing Skills Required)
GardenistaJax —Ponte Vedra Beach, FL
- $30 - $35 an hour
- Part-time
- Hybrid work
- Background check
- Research
- US work authorization
- Mileage reimbursement
- Flexible schedule
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Administrative Assistant
American Homes 4 Rent, L.P. —Jacksonville, FL
- $21 - $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Employee stock purchase plan
Quick Apply
14d
Executive Assistant
GEICO —Jacksonville, FL
- $25.95 - $50.36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
1d
Administrative Assistant
NEW LIFE CHRISTIAN FELLOWSHIP —Jacksonville, FL
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
Quick Apply
Administrative Assistant
Howard & Company, CPAs, P.A. —Jacksonville, FL
- $38,000 - $50,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
16h
Executive Assistant
Capstone Search Partners —Palm Valley, FL
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Senior level
Quick Apply
Administrative Assistant
VESTA PROPERTY SERVICES INC —Jacksonville, FL
- $18.00 - $21.84 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Health savings account
- Health insurance
Quick Apply
9d
Family Office Coordinator
Legacy Trust Family Wealth Offices —Jacksonville Beach, FL
- $50,000 - $55,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
3d
Office Administrator
Florida O & P Services Inc —Jacksonville, FL
- From $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Jonathan Gibbs - State Farm Agent —Ponte Vedra, FL
- $45,000 - $50,000 a year
- Full-time
- Spanish
- Office
- Communication skills
- 401(k)
- Paid time off
Quick Apply

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Administrative Assistant

FirstService Residential -
Ponte Vedra, FL

Quick Apply

Job Details

Full-time
$20 - $22 an hour
2 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer records maintenance
Computer operation
Office activity coordination
Safety protocol adherence
Phone communication
5 years
Computer literacy
Greeting customers
Filing
Mail distribution
Financial management report preparation
Mid-level
Windows
Administrative experience
Meeting scheduling
Invoice payment processing
Employee attendance management
Database management
Property management bookkeeping
Records management
Data management
Driving
Mail management
Desktop applications
Office supply ordering
Purchasing
Newsletters (communication methods)
Annual budget preparation
Computer skills

Full Job Description

Description

Job Overview:
As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i.e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures.
Follows safety procedures and maintains a safe work environment.
Demonstrates excellent customer service, communication, and time management skills.
Proofreads the monthly newsletter, assists with weekly communication.
Maintains daily log, records, and forms.
Monitors and controls access to the building.
Greets and directs residents, guests, and invitees.

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

Schedule: Sunday - Thursday

What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $20.00 - $22.00 per hour

Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

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Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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Refine Your Search

administrative assistant jobs in ponte vedra beach fl

Administrative Assistant

Administrative Assistant/Customer Service

Front Office & Client Services Coordinator

Administrative Assistant

Studio Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant

Medical Administrative Assistant - Medical Operations

Receptionist

Administrative Coordinator Assistant

Personal & Business Assistant (Marketing Skills Required)

Administrative Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Family Office Coordinator

Office Administrator

Receptionist - State Farm Agent Team Member

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