Top 16 Front office coordinator Jobs in Reading, Pa

Front Office Coordinator
Center for Psychological Health and Wellness, LLC —Reading, PA
- $18 - $20 an hour
- Part-time
- Hybrid work
- Background check
- HIPAA
- Mid-level
- Flexible schedule
Quick Apply
Patient Communications Coordinator — Full-Time
Core Health Chiropractic —Reading, PA
- From $18 an hour
- Full-time
- Hybrid work
- Writing skills
- Clinic
- Communication skills
- Health savings account
- Health insurance
Quick Apply
11d
Office & Facilities Coordinator
American Crane —Douglassville, PA
- $18 - $24 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Billing Coordinator
Lehigh Psychological Services —Trexlertown, PA
- $15 - $20 an hour
- Part-time
- HIPAA
- English
- Office
- Flexible schedule
Quick Apply
21h
Appointment Coordinator
Hamilton Dental Designs —Allentown, PA
- From $20 an hour
- Full-time
- Background check
- CPR Certification
- Dental office
- Health insurance
- 401(k)
Quick Apply
Dental Insurance Coordinator
Boyertown Family Dentistry —Gilbertsville, PA
- $18 - $22 an hour
- Full-time
- Bilingual
- Dental office
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
8d
Hospitality Coordinator
Tait —Lititz, PA
- Full-time
- Office
- High school diploma or GED
- 1 year
- Paid parental leave
- Health savings account
Medical Office Receptionist
LifeStance Health —Ephrata, PA
- From $21 an hour
- Full-time
- HIPAA
- High school diploma or GED
- In-person
- Paid parental leave
- AD&D insurance
Quick Apply
3d
Patient Coordinator
Concentra —Exton, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Commuter assistance
- Disability insurance
13d
Patient Service/Front Desk Coordinator
MyEyeDr. —Chester Springs, PA
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
8d
Patient Care Coordinator
Harvest Dental —Akron, PA
- Full-time
- Background check
- Dental office
- In-person
- Health insurance
- Dental insurance
Quick Apply
8d
Dental Treatment Coordinator/GA
Smile Squad —Leola, PA
- $18 - $25 an hour
- Urgently hiring
- Private practice
- Dental office
- Mid-level
Quick Apply
3d
Patient Coordinator
Aspen Dental —Parkesburg, PA
- $19 - $22 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
1d
Pet Parent Coordinator Front Desk
Dogtopia of Chester Springs —Chester Springs, PA
- $14 - $15 an hour
- Part-time
- Sales
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply

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Patient Communications Coordinator — Full-Time
Core Health Chiropractic —Reading, PA
This role keeps our schedule running smoothly and makes every patient feel welcome — all through phone calls and text messages, whether they're reaching out for…
From $18 an hour
Quick Apply
11d
Patient Care Coordinator
All American Home Care LLC —Reading, PA
Experience in home care, healthcare coordination, scheduling, or case management (preferred). Comfort using scheduling systems, spreadsheets and internal…
$20 - $25 an hour
Quick Apply

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Front Office Coordinator

Center for Psychological Health and Wellness, LLC
Reading, PA

Quick Apply

Job Details

Part-time
$18 - $20 an hour

Benefits

Flexible schedule

Qualifications

Patient scheduling systems
Achieving HIPAA compliance
Phone communication
HIPAA
Administrative experience
Bachelor's degree
Clinical confidentiality policies
Office phone management

Full Job Description

About CPHW

The Center for Psychological Health & Wellness is one of the region's leading behavioral health practices, serving children, adolescents, adults, couples, and families across Berks County and beyond from our Shillington, PA office. Our team of psychologists and licensed clinicians specializes in anxiety and mental health treatment for children and adolescents, ADHD, depression, trauma-informed care, couples counseling, parenting support, parental alienation, custody evaluations, and reunification therapy. We work closely with families, schools, attorneys, and Pennsylvania courts.

We welcome LGBTQIA+ clients and diverse family structures with full inclusion and respect. Our clients come to us during some of the most difficult seasons of their lives, and we take that trust seriously.

We are a close-knit, mission-driven team. We hire carefully, we assume competence, and we are genuinely grateful for the people who choose to be here.

The Role

We are looking for a part-time Front Office Coordinator to join our team in a hybrid capacity — working from our Shillington office on designated days and remotely the remainder of the time. Hours are approximately 10-15 per week.

The Front Office Coordinator is not a peripheral role at CPHW — it is central to how the practice functions. You will be the first voice many of our clients encounter, the person who manages the financial and scheduling infrastructure that supports clinical care, and a key part of how we maintain neutrality and professionalism in high-conflict cases. In a practice that works with anxious children, families navigating custody disputes, couples in conflict, and adults in crisis, the quality of that first impression — and every interaction that follows — matters enormously.

The right person is warm but composed, organized, takes privacy seriously, and is genuinely drawn to behavioral health as a field — not just looking for an administrative position.

What You Will Do

Serve as the primary point of contact for incoming calls, new client inquiries, and scheduling
Conduct new client intakes — collect demographic, insurance, and referral information
Verify insurance eligibility with Aetna, Highmark BCBS, Capital Blue Cross, and Blue Cross Blue Shield; communicate benefits to clients
Manage clinician calendars and coordinate appointment scheduling across a multi-clinician practice
Handle billing inquiries, process co-pays and payments, and maintain accurate financial records
In high-conflict and custody cases, serve as the communication hub — routing written correspondence to both parties to ensure transparency and neutrality
Keep electronic records complete, accurate, and HIPAA-compliant across our platforms (Therapy Appointment, Availity, and Office Ally)
Greet and check in clients on your in-office days
Support clinical staff with administrative tasks as the practice continues to grow

What We Require

College degree in any field; candidates without a degree must have 4+ years of directly relevant healthcare or behavioral health administrative experience to be considered
Prior experience in a medical, mental health, or healthcare office setting strongly preferred
Working knowledge of HIPAA and a genuine commitment to confidentiality
Familiarity with insurance verification; mental health billing experience a plus
Comfortable with Therapy Appointment, Availity, Office Ally, or comparable practice management systems — or confident learning quickly
Strong phone presence and written communication skills
Calm and professional with clients who may be distressed, guarded, or in conflict
Reliable home internet connection and a private, distraction-free workspace for remote days
Pennsylvania Act 34, Act 151, and Act 114 clearances required before start date

What We Offer

$18–$20/hour based on experience
Part-time schedule: 10–15 hours per week, Monday–Friday, with hours expected to grow as the practice expands
Hybrid work arrangement — a mix of in-office and remote days
A meaningful role at one of the region's most respected behavioral health practices
A warm, supportive team culture grounded in direct communication, mutual respect, and genuine care for the people we serve
Small, collaborative environment where your work is visible and valued — not lost in a large organization
Potential for hours to grow over time as the practice expands

To Apply

Send your resume and a cover letter to [email protected]. In your cover letter, please answer this question: What draws you to working in a behavioral health setting that serves children, adults, and families — and what experience do you have working with people in sensitive, high-stress, or emotionally complex situations?

We review cover letters carefully. Applications that do not include a response to this question will not be considered.

CPHW is an equal opportunity employer. We are committed to a workplace that is inclusive, respectful, and free from discrimination.

Pay: $18.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location: Hybrid remote in Reading, PA 19607

Quick Apply

Refine Your Search

front office coordinator jobs in reading, pa

Front Office Coordinator

Patient Communications Coordinator — Full-Time

Office & Facilities Coordinator

Billing Coordinator

Appointment Coordinator

Dental Insurance Coordinator

Hospitality Coordinator

Medical Office Receptionist

Patient Coordinator

Patient Service/Front Desk Coordinator

Patient Care Coordinator

Dental Treatment Coordinator/GA

Patient Coordinator

Pet Parent Coordinator Front Desk

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