Top 233 Administrative assistant Jobs in Valencia, Ca

Project & Administrative Assistant
QMP Inc —Valencia, CA
- From $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee discount
Quick Apply
11d
Executive Administrative Assistant
City of Santa Clarita —Santa Clarita, CA
- $38.44 - $46.73 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- Pass drug screening
- Disability insurance
- Health insurance
Administrative Assistant - Gas Utilities
Cordoba Corporation —Santa Clarita, CA
- $25 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
Quick Apply
Administrative Specialist
Henry Mayo Newhall Hospital —Valencia, CA
- $23.69 - $35.53 an hour
- Full-time
- Basic math
- Mid-level
- Finance
5d
Clerical Short-Term Employee Pool
College of the Canyons —Santa Clarita, CA
- $17 - $40 an hour
- Temporary
- Microsoft Outlook
- Current TB test
- Office
- Flexible schedule
Entry Level Office Clerk
Infiniti of Valencia —Valencia, CA
- $20 - $23 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Office Administrator
Bath Planet —Santa Clarita, CA
- $20 - $28 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Opportunities for advancement
Quick Apply
Administrative Assistant
TriMed Inc —Valencia, CA
- $18 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant I
Tarzana Treatment Centers, Inc —Tarzana, CA
- $28.03 - $32.39 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Mazda of Valencia - Front Desk Receptionist - Santa Clarita, CA
Audi Valencia —Santa Clarita, CA
- Weekends as needed
- Spanish
- Dealership
- Communication skills
Quick Apply
Administrative Assistant – Landscaping Company
Mp Landscaping Services LLC —Newhall, CA
- $22 - $28 an hour
- Part-time
- Hybrid work
- Spanish
- Google Workspace
- English
Quick Apply
Administrative Assistant
NS Novelties —Chatsworth, CA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Data entry
- Health insurance
Quick Apply
OFFICE ASSISTANT (TYPING)
California Correctional Health Care Services —Los Angeles County, CA
- $3,273 - $4,445 a month
- Full-time
- Current TB test
- Office
- High school diploma or GED
9d
Office Assistant
EPCVIP, Inc —Calabasas, CA
- $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
11d
Administrative Assistant, Residential Life
California State University —Northridge, CA
- Weekends as needed
- Background check
- Management
- Mid-level
- COVID-19 protective measures
- Health insurance
5d
Administrative assistant/Secretary
Evergreen Recycling Inc —Sylmar, CA
- $27 - $29 an hour
- Full-time
- Spanish
- English
- Office
Quick Apply
3d
Administrative Assistant
Coverall Electric —Valencia, CA
- $18 - $20 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
11d
Executive Assistant
AeroVironment —Simi Valley, CA
- $89,000 - $135,750 a year
- Full-time
- Clean driving record
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
10d
OFFICE TECHNICIAN (TYPING)
Department of Conservation —Los Angeles County, CA
- $3,829 - $4,794 a month
- Full-time
- Computer literacy
- Office
- Mentoring
- Paid holidays
- Health insurance
5d
Administrative Assistant, Technology - Netflix Animation Studios
Netflix —Burbank, CA
- $29.86 - $42.00 an hour
- Mid-level
- Office
- Health insurance
- Dental insurance
1d

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Project & Administrative Assistant

QMP Inc -
Valencia, CA

Quick Apply

Job Details

Full-time
From $26 an hour
11 days ago

Benefits

Employee discount

Qualifications

Accounting systems
Microsoft Excel
Microsoft Outlook
Executive administrative support
Order shipping
Carrier selection for distribution operations
Microsoft Dynamics GP
QuickBooks
Front desk
Digital project management boards
Management reporting
Sage Intacct

Full Job Description

Overview

This is a high-variety, multi-functional role for someone who thrives on wearing many hats. The Project & Administrative Assistant provides direct daily support to the Vice President and the Office Manager, serving as the operational engine that keeps manufacturing projects organized and moving forward. Working primarily in Monday.com, Microsoft GP (Great Plains), and QuickBooks, this person builds and maintains project boards, keeps the VP on top of deadlines and deliverables, and supports day-to-day office operations including order entry and shipping coordination. The ideal candidate is highly organized, dependable, proactive, and comfortable switching between focused project work and hands-on administrative tasks throughout the day.

Key Responsibilities

Project Support (Vice President)

Build, maintain, and continuously update project boards in Monday.com to track manufacturing projects from kickoff through completion.
Keep the VP organized — tracking deadlines, milestones, action items, and open issues across multiple concurrent projects.
Proactively move projects forward by following up on outstanding items with internal teams, vendors, and partners.
Prepare status updates, reports, and materials for project and leadership meetings.
Anticipate the VP's needs and flag risks or delays before they become problems.

Order Entry & Shipping Coordination (Office Manager)

Enter and process orders accurately and on time.
Request, compare, and select shipping quotes across UPS, FedEx, USPS, and freight carriers to find the most cost-effective option.
Generate shipping labels, manifests, and tracking documentation; monitor shipments through delivery.
Maintain accurate order and shipping logs for reporting and audit purposes.

Invoicing & Records (Microsoft GP & QuickBooks)

Prepare, process, and reconcile invoices using Microsoft GP and QuickBooks.
Match shipping documentation to invoices and purchase orders; resolve discrepancies promptly.
Maintain organized digital and physical filing systems for projects, billing, shipping, and correspondence.
Draft, format, and proofread correspondence, reports, and internal documents.
Order and track office and shipping supplies.

Executive & Office Support

Provide day-to-day administrative support to both the VP and the Office Manager, balancing competing priorities and deadlines.
Schedule meetings, manage calendars, and coordinate travel arrangements as needed.
Assist with special projects as assigned by either supervisor.
Act as backup support across office functions — this role wears many hats with no exceptions.

Qualifications

Minimum 2 years of experience in project coordination, administrative support, invoicing, or logistics.
Hands-on experience with Monday.com (or a similar project management tool such as Asana, Trello, or Smartsheet), including building and managing boards.
Hands-on working knowledge of Microsoft GP (Great Plains).
Hands-on working knowledge of QuickBooks.
Practical experience with UPS, FedEx, and USPS shipping platforms and requesting freight/shipping quotes.
Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
Excellent written and verbal communication.
Comfortable taking direction from two supervisors and adapting to shifting priorities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
High level of discretion, reliability, and professionalism.
Experience in or exposure to a manufacturing environment is a plus.

Job Type: Full-time

Pay: From $26.00 per hour

Benefits:

Employee discount

Application Question(s):

A core part of this job is building and managing project boards in Monday.com to keep manufacturing projects on track. Have you used Monday.com (or a similar tool like Asana, Trello, or Smartsheet) to build and run boards yourself? Tell me what you did?
This role uses Microsoft GP (Great Plains) and QuickBooks for orders and invoicing. Which have you used hands-on, for how long, and what did you do in each?
You'd support both a Vice President and an Office Manager — doing focused project work for the VP while also handling order entry and shipping quotes for the Office Manager, switching between the two all day. Are you comfortable taking direction from two supervisors and constantly shifting between project and administrative tasks?

Experience:

QuickBooks: 1 year (Preferred)

Ability to Commute:

Valencia, CA 91355 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in valencia, ca

Project & Administrative Assistant

Executive Administrative Assistant

Administrative Assistant - Gas Utilities

Administrative Specialist

Clerical Short-Term Employee Pool

Entry Level Office Clerk

Office Administrator

Administrative Assistant

Administrative Assistant I

Mazda of Valencia - Front Desk Receptionist - Santa Clarita, CA

Administrative Assistant – Landscaping Company

Administrative Assistant

OFFICE ASSISTANT (TYPING)

Office Assistant

Administrative Assistant, Residential Life

Administrative assistant/Secretary

Administrative Assistant

Executive Assistant

OFFICE TECHNICIAN (TYPING)

Administrative Assistant, Technology - Netflix Animation Studios

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