Top 242 Office administrator Jobs in Washington State

Office Administrator
Reed Trucking & Excavating, Inc. —Tacoma, WA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- OSHA
- Customer service
Quick Apply
Office Administrator D (contract)
Boeing —Renton, WA
- $45 - $50 an hour
- Evenings as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Dental insurance
- 401(k)
Office Manager - Commercial Dairy Operation
Milk Stream LLC —Mabton, WA
- $75,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- GAAP
Quick Apply
14d
Office Administrator
Bloomer Estates Vacation Rentals —Long Beach, WA
- From $22 an hour
- Full-time
- Computer literacy
- Office
- Organizational skills
- Paid time off
Quick Apply
7d
Client Experience Coordinator
Seneschal Family Office —Tacoma, WA
- $31.25 - $38.46 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health savings account
Quick Apply
10d
Large Animal Veterinary Practice Office Manager
Mt. Baker Vet —Lynden, WA
- $25 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Health insurance
- Paid time off
Quick Apply
4d
Driver Licensing Office Supervisor (Poulsbo)
Washington State Department Of Licensing —Poulsbo, WA
- $53,136 - $69,744 a year
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
2d
Accounting & Office Manager
Confidential —Poulsbo, WA
- $33 - $38 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8d
Office Manager for Window Company
Confidential —Snohomish, WA
- $20 - $35 an hour
- Full-time
- Microsoft Excel
- Sales
- Customer service
- Health insurance
- 401(k)
Quick Apply
Office Manager - Hourly
ARCHDIOCESE OF SEATTLE PAYROLL SERVICES —Tacoma, WA
- $20 - $35 an hour
- Full-time
- School experience
- Spanish
- English
- Health savings account
- Disability insurance
Quick Apply
Office Manager - Hourly
ARCHDIOCESE OF SEATTLE PAYROLL SERVICES —Sammamish, WA
- $25 - $29 an hour
- Full-time
- Mid-level
- Office
- Ability to lift 25 pounds
- Health savings account
- Disability insurance
Quick Apply
Business Manager - Exempt
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Seattle, WA
- $78,000 - $85,000 a year
- Weekends as needed
- Background check
- School experience
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Business Manager - Exempt
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Seattle, WA
- $78,000 - $85,000 a year
- Weekends as needed
- Background check
- School experience
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Business Manager - Exempt
4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC —Seattle, WA
- $78,000 - $85,000 a year
- Weekends as needed
- Background check
- School experience
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Washington State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Automotive Controller / Office Manager J-51020
Car People Agency/Seattle —Everett, WA
- $130,000 - $150,000 a year
- Full-time
- Dealership
- Pass drug screening
- In-person
- Health insurance
- Dental insurance
Quick Apply
11d
Office Administrator
EcotreeNW —Lynnwood, WA
- $25 - $45 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Quick Apply
3d
Office Administrator
Stabbert Maritime —Seattle, WA
- $31 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Office Administrator II
Performance Contracting —Woodinville, WA
- $56,000 - $72,000 a year
- Background check
- Microsoft Excel
- Mid-level
- AD&D insurance
- Paid holidays
Front Office Administrator
Northwest Hydraulic Consultants —Seattle, WA
- $26 - $32 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Health savings account
- Paid holidays

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office administrator jobs near washington state

Office Administrator

Reed Trucking & Excavating, Inc.
Tacoma, WA

Quick Apply

Job Details

Full-time
$30 - $50 an hour

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
QuickBooks
Data entry
Organizational skills
Front desk
Customer support
Productivity software
Proofreading

Full Job Description

Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to contribute to a professional, fast-paced setting while developing valuable office management experience.

Responsibilities

Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Excel, Heavy Job, and Microsoft Office
Assist with bookkeeping duties using QuickBooks and support basic financial record reconciliation
Support office management activities such as ordering supplies, maintaining inventory, and overseeing general cleanliness and organization
Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Prepare submittals to present at PreCon; Project Schedule, Traffic Control, SPCC Plan, TESC Plan, SWPPP, etc.
Expedite Submittals from subcontractors
Prepare and track project quantities
Prepare subcontractor “New Project” package; Contract, Letter of Intent, Insurance requirements, form required, etc.
Prepare Equipment rate sheet
Prepare Labor rate sheet
Create record of materials on all items to be submitted to owner
Create new project in Quick Books, Heavy Job, Internal spreadsheet, etc.
Order Insurance and licenses per job specific requirements
File intent and affidavits on the L&I Site
Maintain annual renewal of Reed Trucking licenses
Track renewals of employee & owner certifications
Provide Foreman with updated: Truck Binders per job; with OSHA & WA State, Federal required posters. Current Project Site Safety Plan-Hospital location
Enter Subcontractor Invoices – verify Application for payment
Prepare and track progress payment project quantities
Collect conditional and unconditional waivers from subcontractors along with finals at the end of projects
Monthly Excise Taxes
Quarterly City B & O Taxes
Payroll through Heavy Job and Quick Books Desktop
Certified payroll on L&I and LCP Tracker
EIC Audit on B2G
Apprentice tracking
Retainage tracking

· Monthly Bank Collateral Reports

· Fleet registration and insurance cards

· 2290 form

· Reconcile credit cards in Quick Books

· Pay Credit Card Online

· Receive payments / Record Deposits in Quick Books

· Create invoices for cities / Districts

· Create invoices for Truck Rental

· Track payments from Truck Rental

Qualifications

Proven experience in office administration or clerical roles with a strong background in customer service and support functions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Heavy Job
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment
Experience with Public Works jobs for cities and counties.

Join us as an Office Administrator to play a key role in maintaining an efficient office environment while supporting our team’s success. Your organizational prowess combined with your friendly demeanor will help create a welcoming atmosphere for everyone who walks through our doors.

Pay: $30.00 - $50.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in washington state

Office Administrator

Office Administrator D (contract)

Office Manager - Commercial Dairy Operation

Office Administrator

Client Experience Coordinator

Large Animal Veterinary Practice Office Manager

Driver Licensing Office Supervisor (Poulsbo)

Accounting & Office Manager

Office Manager for Window Company

Office Manager - Hourly

Office Manager - Hourly

Business Manager - Exempt

Business Manager - Exempt

Business Manager - Exempt

Military Service - U.S. Air National Guard, Administration

Automotive Controller / Office Manager J-51020

Office Administrator

Office Administrator

Office Administrator II

Front Office Administrator

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