Top 212 Project administrative assistant Jobs in Windermere, Fl

Administrative Assistant - Public Services
City of Winter Garden —Winter Garden, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Team Assistant - Jewett Orthopedic Institute, Windermere
Orlando Health —Windermere, FL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
1d
Team Assistant - Orlando Health, VBC
Orlando Health —Winter Park, FL
- Full-time
- No experience needed
- Office
- Administrative experience
- Benefits from day one
Team Assistant (Per-Diem) - Jewett Orthopedic Institute, Downtown Complex
Orlando Health —Orlando, FL
- Per diem
- Administrative experience
- High school diploma or GED
- 2 years
Administrative Assistant
ABC COMPANIES —Winter Garden, FL
- Oracle
- Writing skills
- Office
- Paid training
- AD&D insurance
Quick Apply
Administrative Assistant
Larkin University —Winter Garden, FL
- $45,000 - $50,000 a year
- Full-time
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Secretary / Administrative Assistant (5632)
Three Saints Bay, LLC —Orlando, FL
- $23.93 an hour
- Full-time
- Background check
- Word processing
- ERP systems
Quick Apply
Senior Litigation Legal Assistant
Law Offices of Grace Anne Glavin, PA —Winter Springs, FL
- $25 - $28 an hour
- Full-time
- Background check
- Word processing
- Bachelor's degree
- Paid time off
- Professional development assistance
Quick Apply
3d
Triage Medical Assistant
Womans health center —Kissimmee, FL
- $16 - $17 an hour
- Full-time
- Background check
- Medical office experience
- Pass drug screening
Quick Apply
Scribe - PRN
United Digestive —Lake Mary, FL
- PRN
- Computer literacy
- Pass drug screening
- HIPAA
Quick Apply
Executive Assistant II
Hilton Grand Vacations —Orlando, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
AI-Savvy Executive Assistant (Family Office)
Phoenix Property Group —Orlando, FL
- $45,760 - $52,000 a year
- Full-time
- Mid-level
- Office
- In-person
Quick Apply
Office Assistant
Innova Restoration —Orlando, FL
- Multiple hires
- Bilingual
- Inventory management
- Office
Administrative Assistant II - Orlando, FL
CEVALogistics —Orlando, FL
- $20.28 - $25.35 an hour
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Health savings account
- AD&D insurance
2d
Administrative / Accounting Assistant
Architects Design Group —Winter Park, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
- Flextime
Administrative Assistant
Westminster Communities of Florida —Orlando, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
ADMINISTRATIVE ASSISTANT
Aspire Health Partners —Orlando, FL
- $20 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- 403(b) matching
- Health savings account
Quick Apply
Administrative Assistant
Watson Realty Corp —Clermont, FL
- From $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
10d
Legal Administrative Assistant
AdventHealth Corporate —Altamonte Springs, FL
- $21.73 - $40.42 an hour
- Full-time
- Background check
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Disability insurance
Legal Assistant
AdventHealth Corporate —Altamonte Springs, FL
- $21.73 - $40.42 an hour
- Full-time
- Background check
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Disability insurance

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Administrative Assistant - Public Services

City of Winter Garden -
Winter Garden, FL

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Job Details

Full-time

Qualifications

Transcription experience within government sector
Foreign language proficiency
Microsoft Excel
Microsoft Outlook
Employee relationship building
High school diploma or GED
Typing
Clerical experience
Stakeholder relationship building

Full Job Description

WORK OBJECTIVE

This position performs a variety of administrative, clerical and support responsibilities for the Public Services Department. The nature of the work involves important administrative tasks that require attention to detail; the ability to proofread and check work upon completion; exercise of mature judgment; and the ability to work with all organizational levels and the general public, both in person and on the phone.

ESSENTIAL FUNCTIONS

Supports daily activities and administrative needs of the Public Services Department?s Administrative Office including Code Enforcement Department, with frequent interaction with all City organizational levels, the public, and vendors, both in person and on the phone.
Provides the public and constituents with requested available information.
Answers and routes incoming calls, responds to and resolves incoming complaints, and refers callers to appropriate staff representatives for resolution or to schedule an appointment, meeting, or event.
Schedules and attends meetings, takes dictation (directly or from records), and prepares meeting minutes.
Supports the preparation of agendas, legal documents, resolutions, ordinances and related complex or confidential correspondence, reports, and other documents
Updates and maintains Departmental policies and procedures; codes and processes invoices; prepares purchase orders; purchases office and operating supplies; makes arrangements for the Department including training and travel; and collects and distributes Department mail.
Researches, analyzes, and prepares special projects and reports.
Functions as recording secretary for Code Enforcement Board and may need to be back-up for Architectural Review Historic Preservation (ARHP), Community Redevelopment Area Advisory Board (CRAAB), and the Planning and Zoning Board. All meetings take place in the evening, beginning between 6:00 pm and 6:30 pm.
Transcribes from audio tape and copies and distributes minutes and other documents for various Boards, committees, workshops, city meetings, etc.
May accept various types of payment for bills and fees based on assigned work area.
Provides other information and assistance as requested and may assist with City Hall reception coverage.
Performs other tasks and responsibilities as assigned.

MINIMUM QUALIFICATIONS

A High School Diploma or G.E.D. equivalent (Associate Degree preferred) in a related field and three (3) years of progressively responsible administrative and/or office management experience. Equivalent combination of education, training, and experience may also be considered.
Demonstrated proficiency in the use of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
Ability to accurately type 40 words per minute.
Ability to transcribe dictated material completely and accurately.
Bilingual proficiency in English and Spanish is required.

Exceptions to the minimum qualifications must be reviewed by the Human Resources Director and approved by the City Manager prior to job offer.

KNOWLEDGE, SKILLS AND ABILITIES

Builds and maintains positive relationships with diverse groups including all organizational levels, the general public, vendors while demonstrating professionalism, courtesy, and responsiveness.
Ability to work both independently without close supervision and collaboratively.
Ability to communicate effectively, both verbally and in writing, demonstrate excellent listening and customer service skills, and understand/follow oral and written instructions.
Sets priorities, organizes, and remains efficient and flexible in the performance of multiple tasks/priorities while completing all assignments in a timely manner.
Ability to prepare accurate and concise correspondence, reports and other documents using proper formatting, appropriate grammar, spelling, punctuation, and sentence structure; enter, access, retrieve, compile, and analyze information; take sufficient notes at meetings to prepare an accurate record of events; and operate office equipment including personal computer, printer, telephone, and copier.
Considerable knowledge of business math, English, spelling, punctuation, as well as bookkeeping.
Maintains complex and confidential records and files, fiscal and statistical records, ledgers and files and reports information correctly and concisely.
Ability to read, understand and interpret manuals, laws, ordinances, policies and procedures, statutes, rules, regulations, journals, newspapers, memos, letters, reports, and guidelines.
Maintains and handles confidential and sensitive issues requiring a high degree of discretion, diplomacy, and tact.

WORKING ENVIRONMENT/CONDITIONS

Work is performed in an office setting with a low to moderate noise level and involves intermittent sitting, standing, bending, stooping, crouching, reaching, and walking, with the potential for extended periods of standing and sitting.
Intermittent lifting, pushing, and pulling of light objects and moderately heavy objects up to 25 lbs.
Requires visual and muscular dexterity and hand/eye coordination for extended periods, hearing sounds/communication, close vision, handling/grasping/fingering objects, and lifting/carrying objects.

May at times work outdoors at emergency scenes in adverse weather conditions with exposure to adverse weather conditions (heat, cold, rain, humidity, etc.), loud noises, pungent odors, dust and fumes.

The City of Winter Garden is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of Winter Garden provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Apply Now

Refine Your Search

project administrative assistant jobs in windermere, fl

Administrative Assistant - Public Services

Team Assistant - Jewett Orthopedic Institute, Windermere

Team Assistant - Orlando Health, VBC

Team Assistant (Per-Diem) - Jewett Orthopedic Institute, Downtown Complex

Administrative Assistant

Administrative Assistant

Secretary / Administrative Assistant (5632)

Senior Litigation Legal Assistant

Triage Medical Assistant

Scribe - PRN

Executive Assistant II

AI-Savvy Executive Assistant (Family Office)

Office Assistant

Administrative Assistant II - Orlando, FL

Administrative / Accounting Assistant

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Legal Administrative Assistant

Legal Assistant

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