Top 561 Administrative assistant Jobs in 19114

Executive Assistant to CEO
Alliance for Progress Charter School —Philadelphia, PA
- Full-time
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Human Resources Assistant
Shannondell at Valley Forge —Norristown, PA
- Full-time
- Office
- Administrative experience
- Data entry
- Health insurance
- Dental insurance
Quick Apply
11d
Front Office and Property Management Assistant
Goldman Properties Philadelphia —Philadelphia, PA
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Xiente —Philadelphia, PA
- $40,000 - $45,000 a year
- Full-time
- Spanish
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
4d
Office Assistant
Fox Pool Management —Newtown, PA
- From $15 an hour
- Temporary
- Google Workspace
- Writing skills
- Office
Quick Apply
Rental Coordinator - Bensalem, PA
Foley Inc —Bensalem, PA
- $27 - $29 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
14d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Philadelphia, PA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
5d
Administrative Office Assistant
Salas O'Brien, Inc. —Philadelphia, PA
- $27 - $30 an hour
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
4h
Administrative Assistant
AdvanSix —Philadelphia, PA
- $26.92 - $32.88 an hour
- Full-time
- Microsoft Outlook
- Office
- Databases
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant III
Community College of Philadelphia —Philadelphia, PA
- $26.00 - $39.78 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
5d
Executive Administrative Assistant
Calle Financial Network —Newtown, PA
- $20 - $25 an hour
- Part-time
- Mid-level
- Office
- US work authorization
- Retirement plan
Quick Apply
Project Assistant – 0-3 Yrs Experience – Philadelphia, PA
Marshall Dennehey —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
3d
Senior Aide
PennCare Staffing —Philadelphia County, PA
- From $18 an hour
- Part-time
- Bilingual
- Background check
- Google Workspace
- Flexible schedule
Quick Apply
14d
Executive Administrative Assistant & Office Coordinator
Gournay Consulting —New Hope, PA
- $56,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
10d
Administrative Assistant
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- AD&D insurance
- Disability insurance
5d
Executive Associate I
Children’s Hospital of Philadelphia —Philadelphia, PA
- $62,900 - $80,200 a year
- Full-time
- Mid-level
- High school diploma or GED
- Pediatrics
Quick Apply
3d
Administrative Assistant B
University of Pennsylvania —Philadelphia, PA
- $19.32 - $28.00 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Executive Associate III - Department of Surgery
Children’s Hospital of Philadelphia —Philadelphia, PA
- $74,250 - $94,660 a year
- Full-time
- Surgery
- High school diploma or GED
- Bachelor's degree
Quick Apply
Administrative Assistant - Real Estate
Valenti Goldman Group —Philadelphia, PA
- $45,000 - $55,000 a year
- Administrative experience
- Communication skills
- Entry level
- Paid time off
Quick Apply
Administrative Assistant- Estimating
EDA Contractors —Bensalem, PA
- From $55,000 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply

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Executive Assistant to CEO

Alliance for Progress Charter School -
Philadelphia, PA

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Customer service
Writing skills
Executive administrative support
Research
Administrative experience
Bachelor's degree
Organizational skills
Office experience

Full Job Description

Job Overview

Under the direction of the Chief Executive Officer, this position of Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant also organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities and Duties

1. Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed itineraries and agendas.

2. Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides the “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEOs time and office.

3. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines the appropriate course of action, referral, or response.

4. Provides a bridge of smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with leadership staff.

5. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer” having a sense for the issues taking place in the environment and keeping the CEO updated.

6. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.

7. Successfully completes critical aspects of deliverables with the hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects successful completion, often with deadline pressures.

9. Prepare and distribute agendas for all admin and academic admin meetings.

10. Take notes for all admin and academic admin meetings.

Qualifications

1. Bachelor’s Degree OR at least 2 years work experience in an administrative support role, preferably at the executive level.

2. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, etc.

3. Excellent proofreading and writing skills.

4. Strong organizational skills and ability to juggle multiple projects simultaneously.

5. Expert level written and verbal communication skills.

Knowledge, Skills and Abilities

1. Demonstrate very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc.

2. Demonstrated proactive approaches to problem-solving with strong decision-making capability.

3. Highly resourceful team-player, with the ability to also be extremely effective indecently.

4. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service response.

5. Forward looking thinker, who actively seeks opportunities and proposes solutions.

Job Type: Full-time

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Microsoft Powerpoint: 1 year (Required)
Administrative Experience: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in 19114

Executive Assistant to CEO

Human Resources Assistant

Front Office and Property Management Assistant

Executive Assistant

Office Assistant

Rental Coordinator - Bensalem, PA

Senior Administrative Assistant, Enforcement

Administrative Office Assistant

Administrative Assistant

Administrative Assistant III

Executive Administrative Assistant

Project Assistant – 0-3 Yrs Experience – Philadelphia, PA

Senior Aide

Executive Administrative Assistant & Office Coordinator

Administrative Assistant

Executive Associate I

Administrative Assistant B

Executive Associate III - Department of Surgery

Administrative Assistant - Real Estate

Administrative Assistant- Estimating

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