Top 8807 Office and Administrative Support Workers, All Other Jobs in Santa Cruz, CA

Office Administrator
Step Forward Foundation —Morgan Hill, CA
- $23 - $27 an hour
- Email
- Microsoft Word
- Background check
- Spanish
- Paid holidays
- Health insurance
Quick Apply
Program Manager
Shine A Light Counseling Center —Santa Cruz, CA
- $90,000 a year
- Full-time
- Background check
- Google Workspace
- Writing skills
- Health insurance
- Paid time off
Quick Apply
9d
Front Desk Administrator
MeBe —Los Gatos, CA
- $20 - $23 an hour
- Full-time
- Google Workspace
- Children
- Communication skills
- AD&D insurance
- Disability insurance
Quick Apply
Community Outreach Specialist
ClinNEXUS Inc. —Santa Cruz, CA
- $70,000 - $90,000 a year
- Full-time
- Background check
- Spanish
- Google Workspace
13d
Entry Level Administrative/Clerical Support
Hunt & Henriques, LLP —San Jose, CA
- $19 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Patient Service Representative
Dermatology Surgical and Medical Group —Santa Cruz, CA
- $24 - $26 an hour
- Urgently hiring
- Computer literacy
- High school diploma or GED
- Clinic
- Profit sharing
- Health savings account
Quick Apply
RECEPTIONIST
Driftwood Healthcare Center-Santa Cruz —Santa Cruz, CA
- $18 an hour
- Part-time
- HIPAA
- Office
- High school diploma or GED
Quick Apply
Receptionist
SPS-North America —Santa Cruz, CA
- $24 an hour
- English
- Office
- Microsoft Office
- Health savings account
- Disability insurance
Quick Apply
Bilingual Healthcare Call Center Representative (Spanish Speaking)
Pair Team —Santa Cruz, CA
- $25 an hour
- Email
- Remote
- Background check
- Spanish
- HIPAA
- Dental insurance
- 401(k)
Quick Apply
5d
Administrative Assistant
Ascend —Santa Cruz, CA
- $29 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Front Desk Practice Coordinator for Busy Healthcare Office
Network Chiropractic Wellness Center —Santa Cruz, CA
- $27 an hour
- Full-time
- Sales
- Customer service
- Administrative experience
- Paid time off
- Employee discount
Quick Apply
13d
Administrative Assistant
Catalyst Family Inc. —Morgan Hill, CA
- Full-time
- Spanish
- Inventory management
- Office
- Paid holidays
- Health insurance
Quick Apply
Part Time Weekend Administrative Assistant
Aspiranet —Santa Cruz, CA
- $21 - $25 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Paid holidays
Quick Apply
6d
Business Development/Office Coordinator
Network Chiropractic Wellness Center —Santa Cruz, CA
- $27 an hour
- Part-time
- Sales
- Adults
- Administrative experience
- Paid time off
- Employee discount
Quick Apply
4d
Office Assistant
Capitola Home Care LLC. —Santa Cruz, CA
- $18 - $21 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
5d
Student Employment Coordinator
University of California Santa Cruz —Santa Cruz, CA
- $32.92 - $35.29 an hour
- Online Application
- Hybrid work
- Mid-level
- High school diploma or GED
- University
Student Employment Assistant
University of California Santa Cruz —Santa Cruz, CA
- $29.81 - $33.26 an hour
- Part-time
- Hybrid work
- Mid-level
- High school diploma or GED
- University
Scheduling Clerk- Full Time: Varied Shift
Watsonville Community Hospital —Watsonville, CA
- $24.59 - $31.39 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
3d
Human Resources Assistant
Pacific States Industries, Inc. —Morgan Hill, CA
- $31 - $40 an hour
- Full-time
- Background check
- Spanish
- English
- Paid holidays
- Health insurance
Quick Apply
Licensed Psychologist
San Andreas Regional Center —San Jose, CA
- $135,216 - $176,928 a year
- Bilingual
- Experience working with individuals with developmental disabilities
- Doctoral degree
- Paid holidays
- Health insurance
Quick Apply

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Office Administrator

Step Forward Foundation
Morgan Hill, CA

Quick Apply

Job Details

Full-time
$23 - $27 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
403(b)
Loan forgiveness
Retirement plan
Paid sick time

Qualifications

Spanish
Teamwork
English
Organizational skills
Legal case management

Full Job Description

Step Forward Foundation

Position Title: Office Administrator
Location: Morgan Hill, CA & San Jose, CA (In-office)
Reports To: Executive Director
Employment Type: Full-Time

About Step Forward Foundation

Step Forward Foundation is a non-profit organization dedicated to providing specialized legal services to low-income communities across Santa Clara, San Benito, and Monterey Counties. Our mission is to advocate for and empower individuals facing domestic violence, sexual assault, human trafficking, and other forms of injustice. With a focus on immigration, family law, and limited-scope employment law representation, we are a small, collaborative team of passionate social justice professionals committed to making a difference in the lives of survivors.

We value work-life balance, mental health wellness, and creating an inclusive, supportive workplace. Our team is dynamic, compassionate, and focused on achieving lasting change for the communities we serve.

Position Overview

We are seeking a dedicated and highly organized Office Administrator to support our legal team. This role involves handling a wide range of administrative tasks, providing direct support to our attorneys and DOJ accredited representatives, and assisting clients with their legal needs, primarily related to immigration, family, and other legal matters. The ideal candidate will have strong communication skills, be proficient in Spanish, and have a passion for social justice. This is a full-time position Monday to Friday from 8:30AM to 5:00PM in-office.

Roles & Responsibilities

o Answer and manage incoming calls on a busy multi-line phone system, ensuring proper routing and referrals

o Answer and log incoming calls for the programs, accurately capturing caller information and ensuring timely follow-up by identifying and flagging repeat callers.

o Maintain and manage office mail: picking up, scanning, sorting, distributing incoming mail, filing, preparing outgoing packages, and receiving faxes.

o Assist attorneys with administrative tasks such as document preparation, filing, correspondence, and client record management.

o Maintain client files and input data to assist with reporting for funders and tracking case progress.

o Monitor and maintain office supply inventory, proactively ordering and restocking materials to ensure uninterrupted daily operations.

o Support with upkeeping and organization of storage and closed files to ensure records are properly labeled, archived, and easily retrievable in accordance with office procedures.

o Provide direct support to clients in-person or over the phone, including answering questions, filling out forms, and updating client information.

o Serve as a point of contact for clients seeking assistance, ensuring that their needs are met in a timely and professional manner.

o Interfacing with clients and community partners on consultation days

o Conduct client follow-ups regarding case matters, appointments, and documentation.

o Manage the secure release of client files in compliance with confidentiality policies and proper authorization protocols.

o Greet and assist clients with document drop-off, pick-up, and gathering of signatures; ensure all materials are securely handled and accurately logged.

o Prepare, review, and proofread legal documents, including case-related forms and client declarations.

o Assist in managing legal workflows by tracking deadlines and supporting case management efforts.

o Translate legal documents between English and Spanish, ensuring accuracy and clarity.

o Provide Spanish-language interpretation during client meetings and communications as needed.

o Work closely with attorneys and staff to ensure smooth office operations and meet critical deadlines.

o Assist with general office duties as needed to maintain an efficient working environment.

o Perform any other duties and tasks assigned that are necessary for the effective operation of the office or as the role evolves.

o Maintain a clean, organized, and professional office environment.

Qualifications

o Associate’s degree or higher preferred.

o Spanish proficiency is required (oral and written) and will be tested during the interview process.

o Strong communication skills with the ability to interact effectively with clients, team members, and external stakeholders.

o Compassionate, patient, and professional when working with individuals from diverse and often vulnerable backgrounds.

o Ability to handle multiple tasks simultaneously and work efficiently under pressure in a fast-paced environment.

o Excellent organizational skills and attention to detail, ensuring accurate file management and task completion.

o Comfortable working with technology, including Microsoft Word, Google platform, and new software programs.

o Ability to maintain confidentiality and exhibit sound judgment in sensitive situations.

o A valid California driver’s license and access to a registered vehicle for occasional travel.

Compensation & Benefits

o $23 - 27 per hour (depending on experience)

o 100% employer-covered medical insurance (including health, dental, and vision).

o Paid time off (PTO): 2 weeks (80 hours) of PTO annually.

o Paid sick days: 7 days (56 hours) per year.

o 20 paid holidays annually.

o 403(b) Retirement Plan with 3% employer contribution.

o Eligibility for Public Service Loan Forgiveness (PSLF).

How to Apply

Interested applicants should submit the following materials in PDF format to [email protected] with the subject line “Office Administrator Application.”

● Cover Letter (demonstrating Spanish proficiency)

● Resume

● List of three (3) professional references

Step Forward Foundation is an Equal Opportunity Employer. We are committed to creating a diverse environment and encourage applicants from all backgrounds, especially from immigrant and refugee communities. People of color, immigrants, women, LGBTQ persons, and persons with disabilities are encouraged to apply.

Pay: $23.00 - $27.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Do you have at least one year of experience providing administrative or client support in a law firm, legal aid organization, or other legal services setting?

Language:

Spanish (Required)
English (Required)

Ability to Commute:

Morgan Hill, CA 95037 (Required)

Work Location: In person

Quick Apply

Refine Your Search

Office and Administrative Support Workers, All Other jobs in Santa Cruz, CA

Office Administrator

Program Manager

Front Desk Administrator

Community Outreach Specialist

Entry Level Administrative/Clerical Support

Patient Service Representative

RECEPTIONIST

Receptionist

Bilingual Healthcare Call Center Representative (Spanish Speaking)

Administrative Assistant

Front Desk Practice Coordinator for Busy Healthcare Office

Administrative Assistant

Part Time Weekend Administrative Assistant

Business Development/Office Coordinator

Office Assistant

Student Employment Coordinator

Student Employment Assistant

Scheduling Clerk- Full Time: Varied Shift

Human Resources Assistant

Licensed Psychologist

I want to receive the latest job alert for Office and Administrative Support Workers, All Other in Santa Cruz, CA

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