Top 59 Executive Secretaries and Executive Administrative Assistants Jobs in Topeka, KS

Office Administrator
Kansas REALTORS, Inc. —Topeka, KS
- $18 - $23 an hour
- Full-time
- Background check
- Office
- Microsoft Office
- Health savings account
- Disability insurance
Quick Apply
2d
Business Office and HR Assistant
The Terraces at Heritage Grove Estates (ALF) —Topeka, KS
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
11d
Administrative Specialist
State of Kansas - Department of Education —Shawnee County, KS
- $23.14 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Administrative Assistant
Windsor Place At-Home Care —Topeka, KS
- $16 - $18 an hour
- Full-time
- Office
- Criminal background check
- Home Health
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant
BOYS AND GIRLS CLUBS OF TOPEKA —Topeka, KS
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Administrative Assistant
United Way of Kaw Valley —Topeka, KS
- $17 - $19 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
6d
Administrative Assistant (Expedited Orders)
CUSTOM WOOD PRODUCTS —Saint Marys, KS
- $18 - $19 an hour
- Full-time
- Customer service
- Office
- Residential
- Health insurance
- Dental insurance
Quick Apply
Real Estate/ Office Assist and Title Courier: Full time
Lawyers Title of Kansas —Lawrence, KS
- From $18 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
Quick Apply
11d
School Secretary I 10.5 month
Topeka Public Schools —Topeka, KS
- Word processing
- Computer literacy
- Office
Quick Apply
Administrative Specialist
State of Kansas - State Board of Healing Arts —Shawnee County, KS
- $19 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
12d
Administrative Assistant II
Terracon —Topeka, KS
- $18.75 - $26.25 an hour
- Mid-level
- Office
- High school diploma or GED
Administrative Specialist
State of Kansas - Attorney General —Shawnee County, KS
- $18.50 - $22.50 an hour
- Full-time
- Microsoft Word
- Background check
- Spanish
- Paid holidays
- Health insurance
10d
Executive Assistant
Kansas Children's Service League —Topeka, KS
- From $50,000 a year
- Weekends as needed
- Microsoft Outlook
- Marketing
- Customer service
- Wellness program
- Paid holidays
Quick Apply
Operations Secretary
Auburn-Washburn USD #437 —Topeka, KS
- $14.72 - $19.72 an hour
- 8 hour shift
- Office
- Entry level
10d
Operations Secretary
Auburn-Washburn USD 437 —Topeka, KS
- $14.72 - $19.72 an hour
- 8 hour shift
- Office
- Entry level
11d
Receptionist
The Lodge at Heritage Grove Estates (SNF) —Topeka, KS
- Part-time
- Skilled nursing facility
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Specialist | PRN
MIDLAND CARE CONNECTION INC —Topeka, KS
- PRN
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Continuing education credits
- 403(b) matching
Quick Apply
Admin. Assistant to Principal - Highland Park Central
Topeka Public Schools —Topeka, KS
- Basic math
- Office
- Computer skills
Quick Apply
Senior Administrative Specialist
Washburn University —Topeka, KS
- $16.85 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Office Coordinator
Washburn University —Topeka, KS
- $18.54 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
6d

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Office Administrator

Kansas REALTORS, Inc.
Topeka, KS

Quick Apply

Job Details

Full-time
$18 - $23 an hour
2 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance

Qualifications

Teamwork
Administrative experience
Attention to detail
Organizational skills
Contracts
Video conferences (communication methods)

Full Job Description

Overview
We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in daily internal operations, member experience, education programs, events, and administrative functions of Kansas REALTORS®, Inc. (KR). The Office Administrator serves as a primary point of contact for members, visitors, volunteer leaders, local associations, and industry partners, providing responsive service, accurate information, and timely support across KR programs and services. This position requires strong organizational skills, the ability to work independently or as part of a team and the ability to balance priorities in a fast-paced environment.

Office Administration (30%)

Manage office operations by maintaining supplies, coordinating equipment needs, and working with vendors for printer, copier, and related office support.
Maintain organized physical and digital records by filing, scanning, archiving, retrieving, and organizing documents and shared files as needed.
Assist with member database accuracy, including routine data review, duplicate record cleanup, membership status updates, roster verification, and other data-quality projects.
Support KR metrics and reporting by tracking and compiling data related to membership, education, events, surveys, registrations, and member engagement.

Member Services (30%)

Serve as a primary point of contact for members, visitors, and the public by ensuring interactions are welcoming, responsive, accurate, professional, and providing helpful information and routing inquiries as needed.
Provide professional, prompt, accurate support and connection to KR tools, services, and information through all contact mediums (telephone, email, in-person)
Assist with maintaining KR’s online member communities by updating content, monitoring activity, and supporting member engagement.
Update community calendars and coordinate scheduling details to help ensure KR events, programs, and deadlines are accurately shared.
Monitor and update assigned website content on a routine basis to help ensure information is current, accurate, and functioning properly.

Program, Events, Education, Meeting Support (40%)

Provide administrative and logistical support for KR conferences, including registration-related support, scholarship/application materials, website content coordination, attendee resources, session support, and onsite assistance.
Ensure course completion information for pre-license and continuing education programs are submitted to state licensing authorities as required.
Assist with projects, tasks, and event preparations as needed
Support educational, meeting, and events set up through preparing materials, sign-in sheets, rosters, name tents, room setup, food/beverage coordination, Zoom setup, and post-meeting cleanup/follow-up.
Prepare reports and market data summaries using provided tools and data sources as requested.
Support for live/in-person and virtual education delivery, including attendance tracking, materials, check-in, instructor support, and post-class records.

QUALIFICATIONS:

Full-time availability
Excellent phone and customer service skills
Proficiency in Adobe, Zoom Meetings & Phone, Microsoft 365, and Microsoft Teams, Canva
Experience with database software
Strong organizational skills and attention to detail
Ability to work independently and as part of a team
Understanding of non-profit association operations is a plus
Professional office experience is a plus
Valid driver's license and ability to travel occasionally within Kansas
Ability to lift up to 40 pounds

WORK ENVIRONMENT:

Collaborative and fun team environment
Hybrid office with main office location in Topeka, KS
Standard work week: 40 hours Monday–Friday with flexible scheduling
100% paid health, dental, and vision insurance premiums
401(k) employer contribution
Employer provided life and disability insurance
Classification: Non-Exempt

Join our dynamic team as an Office Administrator where your contributions will be valued, and your skills will help drive our success!

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Executive Secretaries and Executive Administrative Assistants jobs in Topeka, KS

Office Administrator

Business Office and HR Assistant

Administrative Specialist

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Expedited Orders)

Real Estate/ Office Assist and Title Courier: Full time

School Secretary I 10.5 month

Administrative Specialist

Administrative Assistant II

Administrative Specialist

Executive Assistant

Operations Secretary

Operations Secretary

Receptionist

Administrative Specialist | PRN

Admin. Assistant to Principal - Highland Park Central

Senior Administrative Specialist

Office Coordinator

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