Top 258 Desk support Jobs in Appleton Wi

Project Operations Assistant
Ballard Marine Construction —Neenah, WI
- $22 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Writing skills
- Office
- Fuel card
- Paid holidays
Quick Apply
Receptionist/Administrative Assistant
Complete Fire Solutions Inc —Neenah, WI
- $21 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
4d
Fabrication Shop Manager
Spirit Fabs —Wrightstown, WI
- Full-time
- 7 years
- PMP
- No experience needed
- Paid holidays
- Health insurance
Quick Apply
Village Clerk
Village of Winneconne —Winneconne, WI
- $58,000 - $65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4h
Manufacturing Engineer
Voith Group —Appleton, WI
- From $80,000 a year
- Weekends as needed
- Bachelor of Science
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
In-House Recruiter
Renewal by Andersen —Appleton, WI
- $18 - $20 an hour
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Health savings account
Quick Apply
2d
Logistics Capacity Specialist
Wisconsin Shippers Association —Neenah, WI
- $47,000 - $55,000 a year
- Overtime
- Mid-level
- Office
- Microsoft Office
- Health savings account
- Disability insurance
Quick Apply
9d
IT Support Technician
Fosber America, Inc. —Green Bay, WI
- Full-time
- Computer science
- Computer Science
- Windows
- Wellness program
- Health savings account
Quick Apply
Outside sales - Climate Control Specialist
Lincoln Contractors Supply —Oshkosh, WI
- $80,000 - $120,000 a year
- Full-time
- Clean driving record
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
ERP Systems Analyst 1
Green Bay Packaging - Corporate —Green Bay, WI
- Full-time
- Writing skills
- ERP systems
- Research
- Disability insurance
- Health insurance
Quick Apply
Property and Grounds Assistant
Focus PM LLC —Oshkosh, WI
- $18 - $21 an hour
- No weekends
- Driver's License
- Cleaning
- Power tools
- Disability insurance
- Health insurance
Quick Apply
14d
Hotel Front Desk Clerk
Holiday Inn Express and Suites Green Bay East —Green Bay, WI
- $14 - $16 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Paid time off
- Employee discount
Quick Apply
9d
Senior Financial Analyst
Iconex —Appleton, WI
- Hybrid work
- CPA
- ERP systems
- Office
Quick Apply
8d
IT Administrator
Renewal by Andersen —Appleton, WI
- $20 - $22 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Quick Apply
6d
Remote Customer Service Representative
SolvOne —Appleton, WI
- From $18 an hour
- Online Application
- Remote
- Bilingual
- Background check
- Microsoft Outlook
- Paid training
- Paid holidays
Quick Apply
6d
Weekend Front Desk
La Quinta Inn & Suites Appleton, WI —Appleton, WI
- $16 - $17 an hour
- Part-time
- Bilingual
- Google Workspace
- Office
Quick Apply
Part Time Patient Customer Service Representative
R1 RCM, Inc. —Appleton, WI
- $16.00 - $21.10 an hour
- Part-time
- Background check
- Hospital
- Urgent Care
Front Desk Receptionist (Springhill Suites by Marriott) - Appleton, Wisconsin
Open Door Hospitality —Appleton, WI
- $15 - $16 an hour
- Part-time
- Bilingual
- Hotel
- In-person
- Employee discount
- Flexible schedule
Quick Apply
8d
Patient Registration - Customer Service Representative
R1 RCM, Inc. —Appleton, WI
- $16.00 - $21.10 an hour
- Full-time
- Background check
- Hospital
- Urgent Care
Dental Office Assistant - Business Assistant
Smiles On Calumet —Appleton, WI
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
19h

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Project Operations Assistant

Ballard Marine Construction -
Neenah, WI

Quick Apply

Job Details

Full-time
$22 - $25 an hour

Benefits

Fuel card
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Employee relationship building
High school diploma or GED
Stakeholder relationship building

Full Job Description

WHY JOIN BALLARD MARINE CONSTRUCTION?

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

Why join Ballard? It’s simple. You get to work on amazing technical projects with like-minded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

Our projects are built in some of the most challenging marine environments in North America from busy ports and working waterfronts to critical infrastructure that keeps communities moving and industries operating. But project success isn't driven by the field alone. Behind every successful project is a team of operations professionals ensuring the right information, processes, and support are in place to keep work moving forward. If you're someone who thrives on organization, accuracy, accountability, and being the person others rely on to get the details right, this opportunity was built for you!

Job Summary:

The Project Operations Assistant plays an important role in supporting field and project operations through accurate workforce data management, payroll support, and prevailing wage administration across active construction projects. During the first year, the primary focus of this role will be field time entry, payroll support, and prevailing wage administration, helping ensure employees are paid accurately, labor costs are properly captured, and project teams have reliable workforce data to support operations. Working closely with field teams, Payroll, and Project Controls, this role helps ensure labor information is entered accurately and payroll-related data is maintained in a timely manner. The position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume data in a fast-paced construction environment. As the individual grows within the role, opportunities will expand into broader project operations and administrative support functions.

This is not a remote position, and is located at our Ballard Office in Neenah, WI. At this time we are not offering relocation, or remote/hybrid work.

Ideal Candidate:

Core Attributes:

Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.

Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.

Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.

Trustworthy and Respectful - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.

Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

Education:

High School diploma or equivalent

Driver’s License

Experience:

2+ years of working administrative experience, preferably in a related role

Experience with employee timekeeping and payroll processes preferred

Familiarity with prevailing wage projects and union/non-union pay structures preferred

Construction industry experience preferred

Skills:

Exceptional attention to detail and accuracy

Ability to manage high-volume data entry while maintaining accuracy and meeting deadlines

Strong organizational skills with the ability to prioritize competing responsibilities

Ability to review, validate, and reconcile workforce and payroll-related data

Proficient in Microsoft Office, with strong Excel skills

Strong verbal and written communication skills

Self-motivated with the ability to work independently and as part of a team

Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Responsibilities:

Primary Focus (First Year)

Enter and maintain accurate field employee time records

Support prevailing wage administration by reviewing contract requirements and coordinating labor classifications and pay rates with project teams

Enter and maintain equipment job cost information

Maintain "Daily" inbox

Review weekly edit listings and control sheets for accuracy and completeness

File and maintain weekly project documentation in accordance with company standards

Support year-end audit activities through document collection and record maintenance

Future Growth & Development Opportunities

Assist with project setup and maintenance in company systems and project folders

Assist with Davis-Bacon/Prevailing Wage (DPW) project setup and maintenance

Enter, track, and close purchase orders

Assist with subcontract setup and verify required documentation is in place prior to payment

Enter and maintain contract, subcontract, and budget change orders

Change Order Entry (Contract, Subcontract, and Budget)

Process workflow coding and routing activities

Enter field reporting and forecasting information received from project teams

Support standard client billing activities

Assist with accounts receivable collections and invoice follow-up

Create and maintain subcontractor and vendor onboarding forms

Maintain project documents and records to ensure accurate organization and retrieval

Support project compliance activities, including labor reporting and subcontractor documentation

Provide general administrative support including invoice coding, crew list maintenance, travel coordination, fuel card administration, and other operational support activities

Perform other duties as assigned

Physical Demands Working Environment:

General office environment

Prolonged period sitting at a desk and working on a computer

Must be able to lift 20 pounds at a time

Benefits:

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

Salary Range:

$22 - $25/hr

Pay is commensurate with experience and qualifications.

EEO Statement:

Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended.

Job Type: Full-time

Work Location: In person

Quick Apply

Refine Your Search

desk support jobs in appleton wi

Project Operations Assistant

Receptionist/Administrative Assistant

Fabrication Shop Manager

Village Clerk

Manufacturing Engineer

In-House Recruiter

Logistics Capacity Specialist

IT Support Technician

Outside sales - Climate Control Specialist

ERP Systems Analyst 1

Property and Grounds Assistant

Hotel Front Desk Clerk

Senior Financial Analyst

IT Administrator

Remote Customer Service Representative

Weekend Front Desk

Part Time Patient Customer Service Representative

Front Desk Receptionist (Springhill Suites by Marriott) - Appleton, Wisconsin

Patient Registration - Customer Service Representative

Dental Office Assistant - Business Assistant

I want to receive the latest job alert for desk support in appleton wi

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