Top 3131 Administrative services Jobs in Auburn, Wa

Office Administrator
Reed Trucking & Excavating, Inc. —Tacoma, WA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- OSHA
- Customer service
Quick Apply
Field Representative - Auburn/Home Office
Public School Employees of WA/SEIU 1948 —Auburn, WA
- $89,618.16 - $124,878.32 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Driver's License
- Paid training
- Health savings account
Quick Apply
10d
Grants & Contracts Administrator
SEIU 1199NW Training Fund —Renton, WA
- $27.58 - $37.94 an hour
- Weekends as needed
- Hybrid work
- Bilingual
- Background check
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant
Low Income Housing Institute —Seattle, WA
- $82,000 - $92,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Pass drug screening
- Health savings account
- AD&D insurance
Quick Apply
Executive Assistant & Board Coordinator
Neighborhood House —Seattle, WA
- $32.40 - $36.00 an hour
- Online Application
- Mid-level
- Office
- Organizational skills
- Health insurance
- Dental insurance
9d
Administrative Assistant V - Elementary Office Manager
Kent School District —Kent, WA
- $35.95 - $43.46 an hour
- 8 hour shift
- Mid-level
- Public school
- Elementary school
10d
Administrative Assistant I - Basic Office
Kent School District —Kent, WA
- $26.68 - $33.26 an hour
- Office
- Public school
- Entry level
13h
Office Assistant 4
Pierce County Washington —Frederickson, WA
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid training
- Commuter assistance
6d
Administrative Assistant I - Elementary Basic Office/Crosswalk
Kent School District —Kent, WA
- $26.68 - $33.26 an hour
- Office
- Public school
- Elementary school
1d
Social Service Program Specialist 2 (2 positions)
Pierce County Washington —Tacoma, WA
- Multiple hires
- Hybrid work
- Background check
- Writing skills
- Mid-level
- Paid training
- Commuter assistance
4d
Administrative Assistant III - ASB Bookkeeper
Kent School District —Kent, WA
- $29.41 - $36.01 an hour
- Mid-level
1d
Human Resources Coordinator
City of Auburn, WA —Auburn, WA
- $94,883.28 - $116,635.20 a year
- Full-time
- Background check
- Mid-level
- Office
- Wellness program
- Health savings account
Administrative Specialist III - (Part-Time STT / 20hrs)
King County —Renton, WA
- $32.44 - $41.25 an hour
- Overtime
- Hybrid work
- Oracle
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
10d
Administrative Assistant - Technology Services Department, Customer Services
Renton School District —Renton, WA
- $33.52 - $36.80 an hour
- Monday to Friday
- Children
- Public school
- Entry level
- Paid holidays
9d
Court Operations Technician I
King County —Kent, WA
- $33.32 - $42.28 an hour
- Overtime
- Office
- High school diploma or GED
- Criminal background check
- Paid holidays
- Disability insurance
9d
Manager Administrative Services - Hybrid
Providence —Renton, WA
- $44.35 - $68.86 an hour
- Full-time
- Hybrid work
- Customer service
- Office
- 3 years
- Paid parental leave
- Paid holidays
3d
Executive Assistant - MTM Only
Muckleshoot Indian Tribe —Auburn, WA
- $31.82 - $47.73 an hour
- Full-time
- Writing skills
- Basic math
- Office
1d
Communications & Outreach Specialist
Valley Medical Center —Renton, WA
- $34.98 - $50.72 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Administrative Coordinator Reception/Lunar Permanence
Blue Origin —Seattle, WA
- $33.85 - $47.39 an hour
- Full-time
- Background check
- DOT physical examination
- Office
- Paid parental leave
- Paid holidays
Administrative Assistant
Evergreen Concrete Cutting, Inc —Pacific, WA
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
14d

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administrative services jobs near auburn, wa

Office Administrator

Reed Trucking & Excavating, Inc.
Tacoma, WA

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Job Details

Full-time
$30 - $50 an hour

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
QuickBooks
Data entry
Organizational skills
Front desk
Customer support
Productivity software
Proofreading

Full Job Description

Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to contribute to a professional, fast-paced setting while developing valuable office management experience.

Responsibilities

Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Excel, Heavy Job, and Microsoft Office
Assist with bookkeeping duties using QuickBooks and support basic financial record reconciliation
Support office management activities such as ordering supplies, maintaining inventory, and overseeing general cleanliness and organization
Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Prepare submittals to present at PreCon; Project Schedule, Traffic Control, SPCC Plan, TESC Plan, SWPPP, etc.
Expedite Submittals from subcontractors
Prepare and track project quantities
Prepare subcontractor “New Project” package; Contract, Letter of Intent, Insurance requirements, form required, etc.
Prepare Equipment rate sheet
Prepare Labor rate sheet
Create record of materials on all items to be submitted to owner
Create new project in Quick Books, Heavy Job, Internal spreadsheet, etc.
Order Insurance and licenses per job specific requirements
File intent and affidavits on the L&I Site
Maintain annual renewal of Reed Trucking licenses
Track renewals of employee & owner certifications
Provide Foreman with updated: Truck Binders per job; with OSHA & WA State, Federal required posters. Current Project Site Safety Plan-Hospital location
Enter Subcontractor Invoices – verify Application for payment
Prepare and track progress payment project quantities
Collect conditional and unconditional waivers from subcontractors along with finals at the end of projects
Monthly Excise Taxes
Quarterly City B & O Taxes
Payroll through Heavy Job and Quick Books Desktop
Certified payroll on L&I and LCP Tracker
EIC Audit on B2G
Apprentice tracking
Retainage tracking

· Monthly Bank Collateral Reports

· Fleet registration and insurance cards

· 2290 form

· Reconcile credit cards in Quick Books

· Pay Credit Card Online

· Receive payments / Record Deposits in Quick Books

· Create invoices for cities / Districts

· Create invoices for Truck Rental

· Track payments from Truck Rental

Qualifications

Proven experience in office administration or clerical roles with a strong background in customer service and support functions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Heavy Job
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment
Experience with Public Works jobs for cities and counties.

Join us as an Office Administrator to play a key role in maintaining an efficient office environment while supporting our team’s success. Your organizational prowess combined with your friendly demeanor will help create a welcoming atmosphere for everyone who walks through our doors.

Pay: $30.00 - $50.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in auburn, wa

Office Administrator

Field Representative - Auburn/Home Office

Grants & Contracts Administrator

Executive Assistant

Executive Assistant & Board Coordinator

Administrative Assistant V - Elementary Office Manager

Administrative Assistant I - Basic Office

Office Assistant 4

Administrative Assistant I - Elementary Basic Office/Crosswalk

Social Service Program Specialist 2 (2 positions)

Administrative Assistant III - ASB Bookkeeper

Human Resources Coordinator

Administrative Specialist III - (Part-Time STT / 20hrs)

Administrative Assistant - Technology Services Department, Customer Services

Court Operations Technician I

Manager Administrative Services - Hybrid

Executive Assistant - MTM Only

Communications & Outreach Specialist

Administrative Coordinator Reception/Lunar Permanence

Administrative Assistant

I want to receive the latest job alert for administrative services in auburn, wa

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