Top 22 Executive assistant Jobs in Bixby, Ok

Executive Administrative Assistant
T.D. Williamson, Inc. —Tulsa, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Executive Assistant to the Chief Operations Officer, Tulsa Corporate- Tulsa, OK
Vesta Realty LLC —Tulsa, OK
- $55,000 a year
- Full-time
- Writing skills
- Basic math
- Research
Quick Apply
Executive Assistant to the CEO
PARTNER Bioresearch —Tulsa, OK
- $65,000 - $73,000 a year
- Full-time
- Mid-level
- Office
- Travel
- Relocation assistance
- Paid time off
Quick Apply
7d
Executive Operations Partner
GRAND Mental Health —Tulsa, OK
- $75,000 - $105,000 a year
- Full-time
- Writing skills
- English
- Research
Quick Apply
Personal Assistant Opening
Lily Pond Services —Tulsa, OK
- Weekends as needed
- Clean driving record
- Microsoft Outlook
- Mid-level
Executive Assistant
Half Moon Plumbing —Owasso, OK
- $50,000 - $65,000 a year
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Labrynto Pilates, LLC —Tulsa, OK
- $18 an hour
- Part-time
- Hybrid work
- Background check
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
23h
Executive Assistant to the Area Commanders
THE SALVATION ARMY —Tulsa, OK
- $57,000 - $60,000 a year
- Full-time
- Research
- Mid-level
- Databases
- Paid time off
- Life insurance
Quick Apply
Executive Assistant
The University of Tulsa —Tulsa, OK
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
5d
Executive Assistant
CCK Strategies —Tulsa, OK
- Mid-level
- Office
- Communication skills
14d
Executive Assistant to Founder (In-Office, AI-Focused)
Spark Group —Tulsa, OK
- $55,000 - $75,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Paid time off
Quick Apply
Office Manager / Executive Assistant
Audio Video Connections LLC - OK —Tulsa, OK
- $18 - $25 an hour
- 8 hour shift
- Google Workspace
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant to Dean - College of Business
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Organizational skills
- Communication skills
Director Secretary
BROKEN ARROW PUBLIC SCHOOLS —Broken Arrow, OK
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant to Dean - Science & Engineering
Oral Roberts University —Tulsa, OK
- Full-time
- 5 years
- Mid-level
Executive Assistant
Camden Logistics —Tulsa, OK
- $43,000 - $48,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant to the Executive Director of CSER
Oral Roberts University —Tulsa, OK
- Part-time
- Mid-level
- 2 years
- Communication skills
Executive Team Support Coordinator
Tulsa Honor Academy —Tulsa, OK
- $38,000 - $47,000 a year
- Weekends as needed
- School experience
- Spanish
- Writing skills
2d
Director of Operations | Executive Assistant | Real Estate Team
Cavallin Group —Tulsa, OK
- From $50,000 a year
- Full-time
- Background check
- Google Workspace
- Inventory management
- Tuition reimbursement
- Flexible schedule
Quick Apply

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Accel Inc —New Albany, OH
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Executive Administrative Assistant (3+ years)
Impact Church Reynoldsburg —Reynoldsburg, OH
This person will be a fill in for volunteers that don't show up, so the candidate may end up doing anything from being a front door greeter to checking kids in…
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Executive Administrative Assistant

T.D. Williamson, Inc. -
Tulsa, OK

Apply Now

Job Details

Full-time

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
High school diploma or GED
Documentation tools
Document review
Document viewing software
Adobe Acrobat

Full Job Description

At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.

Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.

Overview

The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership and assists with administrative and marketing functions. This role requires excellent communication, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. As a trusted partner, the Executive Administrative Assistant helps executives operate efficiently while also supporting and strengthening the TDW brand through marketing-related efforts.

Executive Administrative Key Responsibilities (70%)

Primary duties may include, but are not limited to:

Manage executive calendars, communications, meetings, seminars, and events.
Coordinate executive travel arrangements, including airfare, hotel accommodations, ground transportation, car rentals, and other travel‑related logistics as needed.
Support executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Handles confidential and sensitive information with the highest level of discretion.
Prepare, edit, and manage correspondence, reports, presentations, and other executive‑level documents.
Anticipates executive needs and proactively manages tasks to ensure all deadlines are consistently met.
Handles incoming calls, distributes and processes mail, and welcomes visitors.
Coordinates conference room logistics by managing reservations, setting up A/V equipment, and arranging food and refreshments for both internal and external meetings.
Uses AI tools to improve efficiency in scheduling, communications, and presentation development for the Senior Leadership Team.
Adopts and optimizes new digital tools with a focus on usability, practicality, and measurable productivity gains.
Stays current on AI advancements, continuously building skills and identifying opportunities to enhance workflows and decision support.

Marketing Administrative Key Responsibilities (30%)

Provides marketing administrative support, assisting with distribution of materials & mailings, maintaining file libraries, and basic project coordination.
Oversee employee merchandise and print ordering platforms by monitoring inventory, troubleshooting orders, coordinating with vendors, tracking orders, and reporting on department spending.
Coordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials.
Manage marketing reports (e.g., monthly inventory/storage and order summaries), review the data to spot trends or issues, and communicate key insights to stakeholders.

Required Qualifications

5–8 years of experience supporting senior executives, directors, or C-level leaders.
High school diplomas/GED required.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Strong written and verbal communication skills
Excellent organizational, time‑management, and problem‑solving abilities
Proven ability to manage competing priorities with minimal supervision
Experience with Adobe Acrobat (editing/markups) or similar document tools.
Familiarity with survey tools such as SurveyMonkey (or similar platforms) is a plus.

Knowledge, Skills, and Abilities

High attention to detail and accuracy.
Strong interpersonal skills
Ability to work independently and collaboratively
High level of integrity, respect for confidentiality and discretion.
Strong judgment and decision‑making capabilities
Flexibility and adaptability in a dynamic business environment
Demonstrates a customer-focused mindset.
Working knowledge of tradeshow and event logistics (registrations, exhibitor manuals, shipping/packing, vendor coordination, on-site support, and post-event follow-up) is a plus.

Apply Now

Refine Your Search

executive assistant jobs in bixby, ok

Executive Administrative Assistant

Executive Assistant to the Chief Operations Officer, Tulsa Corporate- Tulsa, OK

Executive Assistant to the CEO

Executive Operations Partner

Personal Assistant Opening

Executive Assistant

Executive Assistant

Executive Assistant to the Area Commanders

Executive Assistant

Executive Assistant

Executive Assistant to Founder (In-Office, AI-Focused)

Office Manager / Executive Assistant

Administrative Assistant to Dean - College of Business

Director Secretary

Administrative Assistant to Dean - Science & Engineering

Executive Assistant

Administrative Assistant to the Executive Director of CSER

Executive Team Support Coordinator

Director of Operations | Executive Assistant | Real Estate Team

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At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.

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