Top 4818 Administrative services Jobs in Burlingame, Ca

Office Coordinator
Vaco by Highspring —Redwood City, CA
- $30 - $40 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
House Manager
MAHLER PRIVATE STAFFING —San Francisco, CA
- $175,000 - $225,000 a year
- Urgently hiring
- Office
- Residential
- Contracts
Administrative Business Partner
Apollo Professional Solutions, Inc. —South San Francisco, CA
- $25 - $38 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
Mega Branch, Inc. —San Mateo, CA
- $43.27 - $48.08 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant
Valeo —San Mateo, CA
- $43 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
11d
Practice Coordinator II
University of California San Francisco —San Mateo, CA
- Spanish
- Microsoft Outlook
- Computer literacy
Administrative Assistant
Simon-Kucher & Partners —San Francisco, CA
- $75,000 - $85,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Receptionist
Evommune, Inc. —Palo Alto, CA
- $76,000 - $95,000 a year
- Full-time
- Hybrid work
- Office
- 3 years
- Administrative experience
- Paid parental leave
- Disability insurance
Quick Apply
5d
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account
People Operations Coordinator
Render —San Francisco, CA
- $100,000 - $150,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
SCHEDULING COORDINATOR
NORTH EAST MEDICAL SERVICES —Daly City, CA
- $42.79 - $48.75 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Administrative Associate
Stanford University —Stanford, CA
- $83,404 - $97,850 a year
- Full-time
- Hybrid work
- Oracle
- Customer service
- Mid-level
1d
Data Administrative Assistant
Peninsula Family Service —San Mateo, CA
- $31.80 an hour
- Part-time
- Microsoft Word
- Spanish
- Office
Quick Apply
1d
ADMINISTRATIVE ASSISTANT
NORTH EAST MEDICAL SERVICES —Daly City, CA
- $30.00 - $33.65 an hour
- Full-time
- Word processing
- Writing skills
- Office
- Health insurance
- Dental insurance
Receptionist - State Farm Agent Team Member
Brandon Yim - State Farm Agent —Burlingame, CA
- $75,000 - $80,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Pantheon Ventures Careers —San Francisco, CA
- $115,000 - $125,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
3d
Workplace Coordinator
Take-Two Interactive Software, Inc. —San Mateo, CA
- $60,000 - $88,800 a year
- Monday to Friday
- Hospitality
- Google Workspace
- Mid-level
- Wellness program
- Commuter assistance
Quick Apply
12d
Administrative Associate
Cummins Inc. —San Leandro, CA
- $78,720 - $118,080 a year
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Admin Assistant
Wilson Elser - Business & Legal Professionals —San Francisco, CA
- $65,000 - $95,000 a year
- Hybrid work
- Writing skills
- High school diploma or GED
- Organizational skills
- Paid time off
- 401(k) matching
Quick Apply
Manager, Workplace Services
roblox —San Mateo, CA
- $145,630 - $178,400 a year
- Weekends as needed
- Hospitality
- 7 years
- Mid-level

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Office Coordinator

Vaco by Highspring -
Redwood City, CA

Quick Apply

Job Details

$30 - $40 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
Meeting scheduling
Documentation tools

Full Job Description

Our client is seeking a highly organized and proactive Office Coordinator to support daily office operations and create a welcoming, efficient workplace environment. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced setting, and takes pride in keeping operations running smoothly behind the scenes.

What You'll Do

Office Operations & Facilities

Maintain a clean, organized, and professional office environment.
Manage kitchen operations, including stocking supplies, maintaining coffee stations, and overseeing dishwasher operations.
Order and replenish office snacks, beverages, and pantry supplies.
Coordinate facilities and maintenance requests with vendors and building management.
Ensure workstations, conference rooms, and common areas are fully equipped and ready for use.
Monitor printer stations and maintain office supply inventory.

Administrative Support

Manage calendars, schedule meetings, and coordinate meeting logistics.
Handle incoming and outgoing mail, package distribution, and shipping requests.
Process manual check requests and maintain accurate documentation within SharePoint.
Assist with general administrative projects and office support as needed.

Expense & Invoice Management

Track and manage company credit card expenses through Expensya.
Upload receipts, assign expense categories, and submit expense reports accurately and on time.
Process vendor invoices through Medius to ensure timely payment and proper recordkeeping.

Culture & Employee Experience

Coordinate catering for meetings, trainings, and company events.
Manage inventory and ordering of company-branded merchandise and employee swag.
Support office events and initiatives that help create a positive employee experience.

Qualifications

3+ years of experience in office management, administrative support, workplace operations, or a related role.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
High level of attention to detail and strong follow-through.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Experience managing calendars, coordinating meetings, and supporting office operations.
Ability to handle sensitive and confidential information with professionalism and discretion.
A proactive, service-oriented mindset and willingness to jump in wherever needed.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Quick Apply

Refine Your Search

administrative services jobs in burlingame, ca

Office Coordinator

House Manager

Administrative Business Partner

Administrative Assistant

Administrative Assistant

Practice Coordinator II

Administrative Assistant

Receptionist

Front Office Coordinator

People Operations Coordinator

SCHEDULING COORDINATOR

Administrative Associate

Data Administrative Assistant

ADMINISTRATIVE ASSISTANT

Receptionist - State Farm Agent Team Member

Administrative Assistant

Workplace Coordinator

Administrative Associate

Admin Assistant

Manager, Workplace Services

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What You'll Do

Office Operations & Facilities

Administrative Support

Expense & Invoice Management

Culture & Employee Experience

Qualifications

EEO Notice

Representation Notice

Privacy Notice

Pay Transparency Notice

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