Top 650 Administrative services Jobs in Butler, Pa

Client Experience & Inside Sales Coordinator
Confidential —Zelienople, PA
- $23 - $28 an hour
- Full-time
- Office
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
12d
Automotive Administrative Assistant
Mike Kelly Automotive —Butler, PA
- $15 - $18 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Dealership
- Health insurance
- Dental insurance
Quick Apply
Dental Office Business Assistant
Cranberry Advanced Dental Care —Cranberry Township, PA
- $23 - $28 an hour
- Part-time
- Anatomy knowledge
- Dental office
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Shipping & Receiving Clerk
FedEx Supply Chain, Inc —Saxonburg, PA
- Microsoft Excel
- Customer service
- Ability to walk for extended periods
- Paid jury duty
- Paid parental leave
13d
Shipping & Receiving Clerk
FedEx Supply Chain, Inc —Saxonburg, PA
- Microsoft Excel
- Customer service
- Ability to walk for extended periods
- Paid jury duty
- Paid parental leave
Administrative Assistant
Westinghouse Electric Company —Cranberry Township, PA
- $40 - $41 an hour
- Microsoft Outlook
- Mid-level
- Administrative experience
- Health insurance
- 401(k)
5d
ADMINISTRATIVE ASSISTANT - FAMILY SERVICES (CASUAL)
Butler Memorial Hospital —Butler, PA
- Part-time
- CPR Certification
- BLS Certification
- Office
Quick Apply
Receptionist - State Farm Agent Team Member
Ben Gialanella - State Farm Agent —Zelienople, PA
- $45,000 - $65,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Amerilife Group, LLC —Zelienople, PA
- Part-time
- Background check
- Office
- Administrative experience
- Disability insurance
- Health insurance
10d
Front Office/Medical Records Representative
Butler Ambulatory Surgery Center —Butler, PA
- From $1 an hour
- Part-time
- Administrative experience
- In-person
- Medical terminology
- Disability insurance
- Health insurance
Quick Apply
6d
Administrative Assistant
Community Options, Inc. —Butler, PA
- From $20 an hour
- Online Application
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
4d
Administrative Assistant (Materials Science Lab)
ECS Ltd —Cranberry Township, PA
- Word processing
- Office
- High school diploma or GED
Data Analyst
Nextier Bank —Butler, PA
- Weekends as needed
- Computer Science
- Word processing
- Computer literacy
Quick Apply
4d
CARE SUPPORT SPECIALIST - FASTERCARE
Butler Memorial Hospital —Butler, PA
- 12 hour shift
- Outpatient experience
- High school diploma or GED
- Organizational skills
- COVID-19 protective measures
Quick Apply
Receptionist
Allegheny County Pennsylvania —Allegheny County, PA
- $50,439.96 a year
- Weekends as needed
- Background check
- Writing skills
- Pass drug screening
2d
HR Administrative Assistant
ASRC Federal —Boyers, PA
- $18.77 an hour
- Full-time
- Remote
- Office
- Administrative experience
- Public Health
- Paid holidays
- Health insurance
4d
Admissions Coordinator
Hope Center Ministries —Fenelton, PA
- Full-time
- Hybrid work
- Background check
- Word processing
- English
Receptionist- Part time
Armstrong Rehabilitation & Nursing Center —Kittanning, PA
- Full-time
- Skilled nursing facility
- Computer literacy
- Administrative experience
Quick Apply
5d
Front Desk Receptionist
Salon Vivace —Gibsonia, PA
- $22.24 - $26.78 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
Payroll/ Medical Records
Sunnyview Nursing and Rehabilitation Center —Butler, PA
- Full-time
- HIPAA
- Mid-level
- Administrative experience
Quick Apply

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Client Experience & Inside Sales Coordinator

Confidential
Zelienople, PA

Quick Apply

Job Details

Full-time
$23 - $28 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Teamwork
Bachelor's degree
Data management
Attention to detail
Client services

Full Job Description

Client Experience & Inside Sales CoordinatorAbout the Opportunity

A growing professional services organization is seeking a polished, motivated, and dependable Client Experience & Inside Sales Coordinator.

This role combines client service, prospect follow-up, scheduling, event support, CRM management, and front-office responsibilities. You will often be the first point of contact for clients and prospective clients and will play an important role in creating a professional, welcoming, and responsive experience.

This is not simply a receptionist position. The right person will be comfortable answering phones and greeting clients while also making prospect follow-up calls, coordinating a busy calendar, updating records, supporting events, and helping the team wherever needed.

This may be a strong opportunity for an ambitious recent college graduate with relevant internship, customer service, administrative, leadership, or sales experience. Candidates with professional experience in client service, inside sales, sales support, healthcare, insurance, financial services, or similar environments are also encouraged to apply.

Key ResponsibilitiesClient Experience & First Impressions

Answer incoming calls and greet clients, prospects, and visitors professionally.
Maintain a polished and welcoming front-office and meeting environment.
Prepare meeting rooms and refreshments as needed.
Direct questions and messages to the appropriate team member.
Provide general administrative and office support.

Prospect Follow-Up & Inside Sales Support

Make outbound calls to individuals who have expressed interest in the organization’s services.
Follow up with prospects who have not yet scheduled or completed an appointment.
Build rapport, answer basic process questions, and help prospects understand their next step.
Schedule, confirm, and reschedule appointments.
Maintain an organized prospect pipeline and complete timely follow-up.
Accurately document calls, outcomes, and next steps in the CRM.

Scheduling & Calendar Coordination

Coordinate appointments across multiple calendars in a fast-paced environment.
Use good judgment when determining appointment type, team member, location, timing, and preparation needs.
Identify conflicts or scheduling concerns before appointments are confirmed.
Adjust quickly when schedules change and communicate updates clearly.
Maintain accurate appointment information across applicable systems.

Client & Administrative Support

Communicate professionally with clients and prospects by phone, email, and in person.
Remain calm and helpful when someone is frustrated, confused, or concerned.
Recognize when an issue should be escalated and ensure proper follow-through.
Assist with appointment preparation, client information, forms, reminders, reports, spreadsheets, and special projects.
Maintain accurate and confidential client and prospect information.

Events & Seminars

Assist with educational events, seminars, and client programs.
Help coordinate materials, attendee information, reminders, appointments, and follow-up.
Support event preparation, setup, and occasional on-site needs.
Maintain reasonable flexibility for occasional events outside normal business hours.

Systems & Operations

Maintain accurate CRM records, tracking documents, and reports.
Follow established workflows, scripts, checklists, and procedures.
Learn and use new technology and AI-supported business tools.
Identify missed follow-up, incomplete information, or potential service gaps.
Look for practical ways to improve efficiency and the client experience.
Assist with additional team and business needs as assigned.

What We’re Looking For

The strongest candidates will be:

Professional, dependable, and highly organized.
Comfortable speaking with clients and prospective clients by phone.
Confident making outbound follow-up calls.
Able to multitask and prioritize in a changing environment.
Strong critical thinkers who understand that scheduling requires judgment, not simply finding an open time.
Detail-oriented and accurate with technology and data.
Calm and professional when handling difficult conversations.
Willing to help wherever needed in a growing organization.
Comfortable learning new systems, processes, and technology.
Positive, team-oriented, and focused on providing an excellent client experience.

This is an opportunity for someone who enjoys variety, takes ownership of their work, and wants to grow with an expanding organization.

Pay: $23.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

What are your salary expectations to consider the opportunity?

Experience:

Customer Service: 2 years (Required)

Ability to Commute:

Zelienople, PA 16063 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in butler, pa

Client Experience & Inside Sales Coordinator

Automotive Administrative Assistant

Dental Office Business Assistant

Shipping & Receiving Clerk

Shipping & Receiving Clerk

Administrative Assistant

ADMINISTRATIVE ASSISTANT - FAMILY SERVICES (CASUAL)

Receptionist - State Farm Agent Team Member

Administrative Assistant

Front Office/Medical Records Representative

Administrative Assistant

Administrative Assistant (Materials Science Lab)

Data Analyst

CARE SUPPORT SPECIALIST - FASTERCARE

Receptionist

HR Administrative Assistant

Admissions Coordinator

Receptionist- Part time

Front Desk Receptionist

Payroll/ Medical Records

I want to receive the latest job alert for administrative services in butler, pa

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