Top 196 Office administrator Jobs in Dublin, Ca

Construction Office Manager
NATIONS ROOF LLC —San Leandro, CA
- $75,000 - $90,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
13h
Branch Office Administrator
Edward Jones —Alameda, CA
- Full-time
- Computer literacy
- Office
- Fair chance
- Profit sharing
- Health savings account
Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
8d
Office Administrator
Entrematic (Amarr) —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Quick Apply
6d
Office Administrator
RSM - Russian School of Mathematics —Pleasanton, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Diablo Roofing INC —Oakland, CA
- $25 - $30 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
1d
Operations & Technology Manager
MARU —San Leandro, CA
- $85,000 - $95,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
1d
Office Assistant/Office Manager
Ark US / Olive Asset Management —Palo Alto, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Office Manager
Delta Hotel Santa Clara - Silicon Valley —Santa Clara, CA
- $80,000 - $86,000 a year
- Weekends as needed
- Microsoft Excel
- Ability to walk for extended periods
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Finance Administrator/Office Manager
Shoong Family Chinese Cultural Center —Oakland, CA
- $60,000 - $65,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- English
- Health insurance
- Paid time off
Quick Apply
Showroom Flooring Sales Consultant and Office Administrator
Gil's Carpets INC. —Martinez, CA
- $27 - $38 an hour
- Full-time
- Background check
- Sales
- Customer service
- 401(k)
- Paid time off
Quick Apply
Office & Accounting Lead
Staffing Network —Hayward, CA
- $32 - $38 an hour
- Mid-level
- Office
- 3 years
Quick Apply
Business Office Manager
Canyon Creek Post-Acute —Castro Valley, CA
- $80,000 - $100,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- QuickBooks
- Paid training
- AD&D insurance
Quick Apply
Business Office Director- Payroll AP/AR required
Oakmont Senior Living —Livermore, CA
- $30 - $35 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
Church Operations Administrator
Congregational Church of the Peninsula —Belmont, CA
- $30 - $35 an hour
- Part-time
- Background check
- Research
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
Office Operations Specialist - Japanese bilingual
PASONA N A, INC. —Santa Clara, CA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- ERP systems
Branch Office Administrator
Edward Jones —Burlingame, CA
- Full-time
- Computer literacy
- Office
- Fair chance
- Profit sharing
- Health savings account
Office Administrator
034Motorsport —Fremont, CA
- $22 - $24 an hour
- Microsoft Outlook
- Inventory management
- Office
Office Administrator
Durham School Services —San Carlos, CA
- $38 - $40 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Basic math
- Paid holidays
- Health insurance
Quick Apply
Business Services Office Manager
OLYMPUS COLLEGE PREP LLC —Pleasanton, CA
- $36.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply

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office administrator jobs near dublin, ca

Construction Office Manager

NATIONS ROOF LLC -
San Leandro, CA

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Job Details

$75,000 - $90,000 a year
13 hours ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

High school diploma or GED

Full Job Description

On-Site, San Leandro, CA area

Nations Roof is one of the largest and most respected commercial roofing contractors in the United States, delivering high-quality, cost-effective solutions nationwide. Our expertise spans all roofing systems, waterproofing, coatings, and sustainable technologies. We are driven by a commitment to safety, quality, and long-term partnerships—with our clients and our people.

Position Summary:

The Construction Office Manager, under the direct supervision of the Office Manager (or other reporting manager listed above), is responsible for a variety of administrative, clerical, and project-related support tasks. This role ensures the smooth operation of business functions and supports project execution through accurate documentation, data processing, and general office coordination. The Project Administrator also provides cross-functional support to Project and Operations Managers and assists with project coordination as needed.

Essential Functions and Responsibilities:

Administrative & Documentation Support:

Import job setup information into the accounting software, as needed
Set up vendors and customers in internal systems and process required documentation
Work with the Operations Manager to maintain current business and contractor licenses
Create and maintain internal reports to support Office, Project, and Operations Managers
Assist with organizing and digitizing paper files into an electronic filing system
Maintain and update centralized project and company records

Permit Application & Submission:

Gather all necessary documents from clients and internal teams to complete commercial permit applications
Submit applications to local and state government agencies for approval, primarily for commercial construction and roofing permits
Research jurisdiction-specific permitting requirements to ensure accurate and timely submissions
Support the permitting process throughout the project lifecycle, from application to final approvals

Project & Financial Support:

Generate customer invoices using the CRM system; submit as needed for billing
Prepare monthly billing applications for review and submission
Reconcile vendor statements and ensure accurate invoice documentation
Create and enter purchase orders in the accounting software
Scan, enter, and route payables for proper approvals
Record customer payments and related transactions in accounting software
Prepare standard past-due notices and support collections processes as directed
Communicate with project contacts regarding schedules and required documentation

Project Assistance:

Assist Project Managers as required with coordination tasks related to commercial production jobs
Support tracking and management of submittals, lien releases, preliminary notices, and related vendor documentation
Receive, organize, and maintain construction-related documents

General Office Support:

Handle incoming and outgoing calls and emails; provide phone coverage
Perform accurate data entry and clerical duties in support of project and office operations
Cross-train to provide backup support for other administrative roles
Carry out additional duties as assigned by the Office Manager, Operations Manager, or Project Managers

Other Duties as Assigned:

Carry out additional duties as assigned by the Office Manager, Operations Manager, or Project Managers

Skills/Knowledge:

Excellent verbal and written communication skills
Strong ability to plan, organize, and meet deadlines while maintaining a high level of accuracy and quality
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning other software tools
Experience with accounting software and ERP systems (e.g., Viewpoint) preferred
Skilled in operating standard office equipment, including computers, multi-function copiers, and 10-key calculators
Ability to work independently and remain effective in a fast-paced, deadline-driven environment
Strong attention to detail and accuracy in data entry and financial documentation
Professional and courteous interpersonal skills; able to interact effectively with clients, vendors, and internal staff
Demonstrated initiative with the ability to anticipate work needs and take proactive steps to support team objectives

Education/Experience:

High School Diploma or equivalent required
Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field preferred
Equivalent combinations of education and experience will be considered
Experience in administrative support, accounting, or project coordination in a construction or service-based environment preferred
Familiarity with permit application processes and documentation management is a plus
Prior use of CRM systems (e.g., Salesforce) and accounting/ERP software (e.g., Viewpoint) is desirable

Compensation: $75,000-$90,000/year

Benefits:

Competitive base salary plus uncapped commission structure
Comprehensive benefits package: medical, dental, vision, life, and disability insurance
Paid time off and holidays; 401(k) with company match
Career growth opportunities within a national organization

Nations Roof is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic. Reasonable accommodations are available for individuals with disabilities. Our company is a Drug-Free Workplace.

NO RECRUITING AGENCIES.

All candidates must be authorized to work in the United States.

#IND123

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Refine Your Search

office administrator jobs in dublin, ca

Construction Office Manager

Branch Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Operations & Technology Manager

Office Assistant/Office Manager

Front Office Manager

Finance Administrator/Office Manager

Showroom Flooring Sales Consultant and Office Administrator

Office & Accounting Lead

Business Office Manager

Business Office Director- Payroll AP/AR required

Church Operations Administrator

Office Operations Specialist - Japanese bilingual

Branch Office Administrator

Office Administrator

Office Administrator

Business Services Office Manager

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