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Payroll & Tax Specialist II

HLBMA LLC
Ellabell, GA

Apply Now

Job Details

Full-time
7 days ago

Qualifications

Payroll tax processing
Payroll tax returns
Research
Payroll reconciliation

Full Job Description

Summary

The Payroll & Tax Specialist II independently administers payroll, payroll tax, benefits, and employment eligibility (Form I-9/E-Verify) processes for HLBMA LLC, with a smaller portion of time supporting general HR operations. This is a Level II role: the incumbent works with a high degree of autonomy on recurring and non-routine payroll, tax, and benefits matters, exercises judgment in resolving discrepancies and escalations, and serves as a key point of accuracy and compliance for payroll-related processes. This role requires a high degree of accuracy, confidentiality, organization, analytical ability, and attention to detail, and works closely with employees, managers, Finance, benefit providers, payroll vendors, government agencies, and other HR team members.

Responsibilities

Independently execute full-cycle payroll processing, preparation, validation, and submission in accordance with established schedules
Review wages, deductions, tax withholdings, shift premiums, and overtime for accuracy; investigate and resolve payroll exceptions and discrepancies
Reconcile payroll registers, timekeeping, deductions, and taxes; coordinate payroll approval and funding with Finance
Perform payroll tax reporting, reconciliation, and quarterly/year-end validation with the payroll provider; review W-2s and coordinate corrections
Research and resolve payroll tax notices and agency correspondence in partnership with the payroll provider
Administer wage garnishments, tax levies, and other legally required deductions, including setup, remittance, and recordkeeping
Maintain payroll calendars, reconciliation documentation, and accurate payroll data within the HRIS/payroll system
Prepare payroll reports, reconciliations, and dashboards; support payroll audits, system testing, and process improvement
Administer employee benefit processes, including new hire enrollment, qualifying life events, and benefit changes
Coordinate with benefit providers on enrollment, eligibility, and carrier-related matters
Review benefit information for accuracy and resolve deduction or eligibility discrepancies
Complete and verify Form I-9, including reverification and document retention, per company procedure and applicable law
Process and monitor E-Verify cases in accordance with federal requirements
Support audits and periodic reviews of Form I-9 and employment eligibility records
Assist with new hire onboarding and employee documentation as needed
Support employee data maintenance within HRIS platforms
Support general HR documentation, reporting, and special projects as assigned
Maintain confidentiality of employee, payroll, tax, benefits, and business information at all times
Maintain regular, reliable on-site attendance and adhere to 5S3R workplace standards
Perform other duties as assigned

Qualifications

Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred; equivalent relevant experience considered in lieu of a degree
CPP, FPC, SHRM-CP, PHR, or other payroll/HR-related certification preferred

Experience

3+ years of payroll administration/processing experience required, including payroll tax, reconciliation, garnishments, and year-end processes
Experience supporting employee benefits and Form I-9/E-Verify administration preferred
Experience processing payroll in a high-volume, multi-shift manufacturing environment preferred
Experience with ADP Workforce Now or a comparable payroll/HRIS platform required

Sponsorship

This position is not eligible for employment-based visa sponsorship, now or in the future. Candidates must possess current, unrestricted authorization to work in the United States.

Skills

Working knowledge of payroll processing, wage administration, deductions, taxation, and recordkeeping
Strong analytical and reconciliation skills; able to identify discrepancies and research root causes independently
Ability to interpret payroll, tax, benefit, and garnishment documentation accurately
Intermediate to advanced Microsoft Excel proficiency (formulas, lookups, reconciliation, data validation)
Proficiency with HRIS, payroll, benefits, and timekeeping systems
Strong confidentiality, judgment, and attention to detail
Strong interpersonal, written, and verbal communication skills
Ability to manage multiple priorities and strict payroll/tax/benefits deadlines with minimal oversight
Ability to work flexible hours during payroll processing, quarter-end, year-end, audits, and system implementations

Physical Requirements

Sit and work at a computer for prolonged periods; maintain concentration during repetitive data-entry tasks
Occasionally stand, walk, bend, reach, and move throughout office and operational areas
Occasionally handle or move office materials, files, and records
Travel between meeting locations and company facilities as needed

Work Environment

Primarily office-based environment within a manufacturing facility
Frequent use of computers, payroll/HRIS/benefit systems, and communication technologies
Regular exposure to confidential employee, payroll, tax, and business information requiring discretion
Occasional exposure to manufacturing/operational areas requiring PPE
Flexibility in work schedule required during payroll, quarter-end, year-end, audits, and system implementations

HLBMA LLC is an Equal Employment Opportunity (EEO) employer that values the diversity of its workforce.

Apply Now

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