Top 454 Secretary Jobs in Encinitas, Ca

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)
Visual Concepts Lighting —San Diego, CA
- $25 - $35 an hour
- 4 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
14d
Administrative Assistant
SRS Wealth Management —San Diego, CA
- $24 - $28 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Support Partner
Chef Works Inc —Poway, CA
- $21 - $22 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Data Entry Clerk
CSL Staffing —San Diego, CA
- $19 - $20 an hour
- Temporary
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
14h
ADMINISTRATIVE ASSISTANT
Mary's Tack and Feed —Del Mar, CA
- $20 an hour
- Full-time
- Office
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
3h
Administrative Assistant-Part Time
Varsity Promotions —San Diego, CA
- $20 - $22 an hour
- Part-time
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
Administrative Support Assistant I, EOPS (part-time)
MiraCosta College —Cardiff-by-the-Sea, CA
- From $23,143.05 a year
- Part-time
- Office
- Residential
- University
Administrative Assistant I
San Dieguito Union High School District —Solana Beach, CA
- $24.08 - $32.27 an hour
- Full-time
- Background check
- High school
- Administrative experience
- Paid holidays
- Dental insurance
1d
Data Entry / Administrative Assistant (In-Office)
Del Mar Insurance —Rancho Santa Fe, CA
- $20 - $25 an hour
- Part-time
- Background check
- Microsoft Outlook
- Office
- Opportunities for advancement
Quick Apply
4d
Executive Assistant
San Diego Community College District —San Diego, CA
- $5,949.45 - $9,691.03 a month
- Overtime
- Mid-level
- University
- US work authorization
- Health insurance
- Dental insurance
Data Entry Clerk
Noblest Intentions —Del Mar, CA
- $24.76 - $29.82 an hour
- Full-time
- Bilingual
- Computer literacy
- Office
Quick Apply
5d
Admin Assistant - SCMG - Spectrum Center Blvd - Day - Full Time
Sharp HealthCare —San Diego, CA
- $30.37 - $42.51 an hour
- 8 hour shift
- Research
- Mid-level
- Office
11d
Administrative Assistant - Floating
H.G. Fenton Company —San Diego, CA
- $34 - $40 an hour
- Email
- Mid-level
- Office
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
Legal Secretary
PSI —Carlsbad, CA
- $70,000 - $110,000 a year
- Full-time
- High school diploma or GED
- Organizational skills
- Associate's degree
- AD&D insurance
- Health insurance
Quick Apply
Executive Assistant
Kisco Senior Living —Carlsbad, CA
- $75,000 - $100,000 a year
- Full-time
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Administrative/Clerical Support Temp Pool 2026-2027
MiraCosta College —Cardiff-by-the-Sea, CA
- $25.47 - $34.99 an hour
- Temporary
- Mid-level
- Residential
- University
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Administrative Assistant III
City of Poway, CA —Poway, CA
- $58,145.98 - $70,676.94 a year
- Full-time
- Research
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Field Office Administrative Specialist - San Diego
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Diego, CA
- $74,048 - $91,732 a year
- Overtime
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
Interim. Administrative Assistant - GMO San Diego Office
Liberty Military Housing —San Diego, CA
- $25.00 - $32.50 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- AD&D insurance
- Paid holidays

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Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Visual Concepts Lighting
San Diego, CA

Quick Apply

Job Details

Full-time
$25 - $35 an hour
14 days ago

Benefits

Paid holidays
Health insurance
Paid time off
401(k) matching

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
QuickBooks Online
QuickBooks
Data entry
Organizational skills
Payroll
Front desk
Productivity software
Payroll record maintenance

Full Job Description

Visual Concepts Lighting, Inc. is a leading provider of exterior lighting design, engineering, and construction administration services. We partner with municipalities, residential developers, parks, commercial and retail centers, event venues, and landscape architects to create innovative, functional, and visually impactful lighting solutions.

As a small, collaborative team, we value professionalism, integrity, attention to detail, and exceptional customer service. We foster a positive, supportive work environment where every team member plays an important role in the company’s success.

Position Summary

We are seeking a dependable and organized Bookkeeper / Administrative Assistant to support the company’s accounting, payroll, and general office operations.

The position is responsible for maintaining accurate financial records, processing payroll, performing administrative duties, and supporting day-to-day business operations. The ideal candidate is detail-oriented, capable of managing multiple priorities, comfortable working independently, and effective in a collaborative office environment.

Bookkeeping & Payroll Responsibilities

· Record and categorize bank and credit card transactions.

· Review employee timecards and process payroll accurately and on schedule using QuickBooks Online Payroll.

· Maintain payroll records, including direct deposit information, payroll changes, and employee deductions.

· Verify employee hours, paid time off, holiday pay, and other payroll adjustments.

· Prepare and issue customer invoices.

· Monitor accounts receivable and follow up on outstanding balances.

· Process vendor invoices, maintain accounts payable records, and prepare payments.

· Maintain organized financial records with complete supporting documentation and a clear audit trail for company expenses.

· Prepare weekly and monthly financial reports for management.

· Assist with budgeting, expense tracking, and cash-flow reporting.

· Assist with business license renewals and other regulatory filings.

· Assist with month-end and year-end closing procedures.

Office Administration Responsibilities

· Answer and direct incoming telephone calls.

· Prepare ad hoc reports as requested.

· Maintain office policies, procedures, filing systems, and company records.

· Manage office supply inventory, purchasing, and vendor relationships.

· Maintain current client, vendor, and employee contact information.

· Assist with proposal preparation, contract administration, and document management.

· Support company leadership with administrative projects and other duties as assigned.

· Coordinate employee benefits documentation and communicate with benefit providers as necessary.

· Arrange for the maintenance and servicing of office equipment.

Required Qualifications:

High school diploma or equivalent.
At least (2) years of bookkeeping experience using QuickBooks Online
1–2 years of payroll and office administration experience.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
Strong organizational skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to prioritize assignments, meet deadlines, and work independently.
A high degree of professionalism, integrity, and discretion when handling confidential information.

Preferred Qualifications

Experience with Customer Relationship Management (CRM) software.
QuickBooks ProAdvisor certification.
Associate degree in Accounting, Business Administration, or a related field.
Experience working in a professional services, engineering, architectural, or construction environment.

Schedule:

Monday – Thursday, 9-hour shifts. Friday, 4 hr shift
The job is to be performed on-site

Pay: $25.00 - $35.00 per hour

Benefits:

401(k) matching
Health insurance
Paid time off

Application Question(s):

How many years of work experience in office administration?

Experience:

Quickbooks Online: 2 years (Required)
Payroll: 1 year (Required)

Ability to Commute:

San Diego, CA 92111 (Required)

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in encinitas, ca

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Administrative Assistant

Administrative Support Partner

Data Entry Clerk

ADMINISTRATIVE ASSISTANT

Administrative Assistant-Part Time

Administrative Support Assistant I, EOPS (part-time)

Administrative Assistant I

Data Entry / Administrative Assistant (In-Office)

Executive Assistant

Data Entry Clerk

Admin Assistant - SCMG - Spectrum Center Blvd - Day - Full Time

Administrative Assistant - Floating

Legal Secretary

Executive Assistant

Administrative/Clerical Support Temp Pool 2026-2027

Administrative Assistant (San Diego)

Administrative Assistant III

Field Office Administrative Specialist - San Diego

Interim. Administrative Assistant - GMO San Diego Office

I want to receive the latest job alert for secretary in encinitas, ca

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