Top 225 office coordinator Jobs in foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Construction Scheduling Coordinator
National Renovation, Inc. —Anaheim, CA
- $24 - $27 an hour
- Overtime
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
DENTAL OFFICE TREATMENT COORDINATOR. (Candidates with no dental experience please don’t apply)
Bigdeli DDS Inc —Tustin, CA
- $25 - $30 an hour
- Full-time
- Spanish
- Dental office
- 5 years
- Paid time off
Quick Apply
Dental Office Treatment Coordinator
Dental Specialists of Riverside —Riverside, CA
- $25 - $30 an hour
- Full-time
- Bilingual
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Dental Front Office/ Insurance Coordinator
Alicia Dentistry —Mission Viejo, CA
- $24 - $29 an hour
- Full-time
- Background check
- CPR Certification
- Dental office
- Paid holidays
- Health insurance
Quick Apply
Dental Front Office Administrator/Treatment Coordinator
Peter Abas, DDS, Inc —Laguna Hills, CA
- $30 - $40 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Free parking
- Health insurance
Quick Apply
Office Assistant / Operations Coordinator
Purely Storage —Irvine, CA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Office
- Administrative experience
- Health insurance
- Paid time off
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Office Administrator and Admissions Coordinator
The Geneva School —Lake Forest, CA
- $60,000 - $65,000 a year
- Full-time
- Background check
- School experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Fleet Coordinator
TelemetryX —Irvine, CA
- $30 - $35 an hour
- Full-time
- Mid-level
- Administrative experience
- Analysis skills
- Paid holidays
- Health insurance
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Office Coordinator
Allen Matkins —Irvine, CA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Office
Showroom Coordinator / Customer Service Representative
Fashion Interiors —Irvine, CA
- $24.64 - $29.67 an hour
- Part-time
- Google Workspace
- Residential
- Administrative experience
Quick Apply
5d
Scheduling Coordinator
Comfort Keepers —Tustin, CA
- $25 - $27 an hour
- Full-time
- Home Health
- Communication skills
- Entry level
- Paid training
- Paid holidays
Quick Apply
Front Desk & Spa Operations Coordinator
Seven Falls Spa & Massage —Lake Forest, CA
- $4,000 - $5,000 a month
- Extended hours
- English
- Organizational skills
- In-person
- Employee discount
- Opportunities for advancement
Quick Apply
2d
Part-Time Medical Receptionist / Front Desk Coordinator
Newport Medical and Wellness —Costa Mesa, CA
- $22 - $26 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
Quick Apply
1d
Front Desk & Patient Experience Coordinator (Sales + Marketing Focus) – Medical Spa
Platinum Medical Spa —Aliso Viejo, CA
- $20 - $30 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Employee discount
Quick Apply
Part-Time HR Coordinator – Dental Industry (3–4 Days/Week)
Aava International Consulting —Irvine, CA
- $25 - $30 an hour
- Part-time
- Mid-level
- Administrative experience
- Recruiting
- Flexible schedule
Quick Apply
Medical Front Desk Coordinator
Retina Associates of Orange County —Laguna Hills, CA
- $19 - $27 an hour
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
Part-Time HR Coordinator – Dental Industry (3–4 Days/Week)
Aava International —Irvine, CA
- $25 - $30 an hour
- Part-time
- Mid-level
- Administrative experience
- Recruiting
- Flexible schedule
Quick Apply
HR Coordinator/Assistant
Kier & Wright —Irvine, CA
- $28 - $33 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
19h
Front Office Coordinator
Mindpath Health —Irvine, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance

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office coordinator jobs near foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Construction Scheduling Coordinator

DENTAL OFFICE TREATMENT COORDINATOR. (Candidates with no dental experience please don’t apply)

Dental Office Treatment Coordinator

Dental Front Office/ Insurance Coordinator

Dental Front Office Administrator/Treatment Coordinator

Office Assistant / Operations Coordinator

Office Administrator and Admissions Coordinator

Fleet Coordinator

Office Coordinator

Showroom Coordinator / Customer Service Representative

Scheduling Coordinator

Front Desk & Spa Operations Coordinator

Part-Time Medical Receptionist / Front Desk Coordinator

Front Desk & Patient Experience Coordinator (Sales + Marketing Focus) – Medical Spa

Part-Time HR Coordinator – Dental Industry (3–4 Days/Week)

Medical Front Desk Coordinator

Part-Time HR Coordinator – Dental Industry (3–4 Days/Week)

HR Coordinator/Assistant

Front Office Coordinator

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