Top 127 Administrative Jobs in Gainesville Fl

Executive Assistant
Legacy Builders —High Springs, FL
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
10d
Office Associate
Hopewell In-Home Senior Care —Gainesville, FL
- $40,000 - $50,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Paid time off
Quick Apply
11d
Medical Front Desk Receptionist - Part Time
Newsom Eye and Laser Center —Gainesville, FL
- Part-time
- Pass drug screening
- High school diploma or GED
- In-person
Quick Apply
4d
Administrative Assistant / Front Office Assistant
Village Counseling Center —Gainesville, FL
- $18 - $22 an hour
- Full-time
- Background check
- Microsoft Outlook
- Adults
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant
Foresight —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Intake Receptionist
The Orthopaedic Institute —Gainesville, FL
- Full-time
- Writing skills
- High school diploma or GED
- Clinic
Quick Apply
4d
ADMINISTRATIVE assistant
Munecas Downtown —Gainesville, FL
- $20 - $23 an hour
- Bar
- Spanish
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
RECEPTIONIST
The Orthopaedic Institute —Gainesville, FL
- Full-time
- OSHA
- Writing skills
- HIPAA
Quick Apply
14d
Administrative Assistant II
University of Florida —Gainesville, FL
- $21 - $23 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
10d
Front Desk Receptionist
SIMEDHealth —Gainesville, FL
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Clinic
- Profit sharing
- Health savings account
Quick Apply
Administrative Assistant I
Universal Engineering Sciences —Gainesville, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
School Front Desk Administrative Assistant
The Frazer School —Gainesville, FL
- $18 - $21 an hour
- Full-time
- Bilingual
- School experience
- Google Workspace
Quick Apply
7d
Front Desk Associate
Vitreo Retinal Associates (VRA) —Gainesville, FL
- Full-time
- Basic math
- HIPAA
- High school diploma or GED
- Health savings account
- AD&D insurance
Administrative Assistant
Foresight Construction Group —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Quick Apply
Administrative Assistant III
University of Florida —Gainesville, FL
- $23.95 - $27.30 an hour
- Full-time
- Microsoft Outlook
- Customer service
- 5 years
- Disability insurance
- Dental insurance
14d
Administrative Assistant
Gaston's Tree Debris Recycling —Gainesville, FL
- Computer literacy
- Office
- QuickBooks
- Health insurance
- Paid time off
Administrative Receptionist
The Crom Corporation —Gainesville, FL
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
12d
Administrative Secretary
LifeQuest Organ Recovery Services —Gainesville, FL
- Computer literacy
- Mid-level
- Office
Administrative Assistant
Lincoln Property Company —Gainesville, FL
- Background check
- Basic math
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Patient Care Secretary
VITAS Healthcare —Gainesville, FL
- Full-time
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply

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Executive Assistant

Legacy Builders
High Springs, FL

Quick Apply

Job Details

Full-time
10 days ago

Qualifications

Customer communication
Teamwork
Executive administrative support
Attention to detail
Office management
Time management

Full Job Description

Executive Assistant

Legacy Builders – High Springs, FL

Job Type: Full-time

About Us

Legacy Builders is a growing construction company based in Highsprings, Florida, specializing in custom pole barns and barndominiums. We are committed to delivering high-quality craftsmanship, exceptional customer service, and a seamless building experience for every client.

As we continue to grow, we’re looking for an Executive Assistant who can help bring organization, efficiency, and structure to our operations. This is more than a traditional administrative role—you’ll work directly with the owner to manage priorities, coordinate permitting, develop standard operating procedures (SOPs), assist with hiring, and keep the business running smoothly.

If you’re proactive, highly organized, detail-oriented, and enjoy building systems that help a company grow, we’d love to hear from

Position Summary

The Executive Assistant serves as the right hand to the owner, managing day-to-day administrative operations while ensuring projects, schedules, and internal processes stay organized and on track. This role requires someone who is proactive, detail-oriented, professional, and confident making decisions and keeping others accountable.

The ideal candidate enjoys solving problems, building systems, and finding ways to improve efficiency. You should be comfortable handling confidential information, communicating with customers and team members, and managing multiple priorities without constant supervision.

Responsibilities

Manage the owner’s calendar, appointments, meetings, and daily schedule.
Coordinate permitting and track permit status with local building departments.
Develop, document, and maintain Standard Operating Procedures (SOPs).
Create professional documents, presentations, and marketing materials using Canva.
Assist with recruiting, interviewing, onboarding, and hiring activities.
Organize company files, records, and digital documents.
Coordinate meetings and follow up on action items to ensure completion.
Screen calls, emails, and correspondence while prioritizing urgent matters.
Assist with project coordination and administrative support.
Improve office systems and workflows to increase efficiency.
Handle confidential business information with professionalism and discretion.
Perform other executive and administrative duties as assigned.

Qualifications

Previous experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role preferred.
Exceptional organizational and time management skills.
Strong attention to detail with a high level of accuracy.
Excellent written and verbal communication skills.
Proficient with Microsoft Office and Google Workspace.
Experience with Canva or the ability to quickly learn.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable learning new software and technology.
Self-motivated with excellent problem-solving skills.
Professional, dependable, and trustworthy.

The Ideal Candidate Is

Detail-oriented and highly organized.
Direct, confident, and communicates clearly.
Efficient and proactive rather than reactive.
Intelligent, resourceful, and quick to learn.
Professional in appearance and communication.
Able to hold themselves and others accountable.
Comfortable creating systems and improving processes.
Calm under pressure and able to prioritize effectively.

Why Join Legacy Builders?

Opportunity to work directly with company leadership.
Play a key role in helping a growing company scale.
A position with real responsibility and opportunities for growth.
Supportive, team-oriented work environment where your ideas are valued.

Application Question(s):

What is your expected pay range?

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in gainesville fl

Executive Assistant

Office Associate

Medical Front Desk Receptionist - Part Time

Administrative Assistant / Front Office Assistant

Administrative Assistant

Intake Receptionist

ADMINISTRATIVE assistant

RECEPTIONIST

Administrative Assistant II

Front Desk Receptionist

Administrative Assistant I

School Front Desk Administrative Assistant

Front Desk Associate

Administrative Assistant

Administrative Assistant III

Administrative Assistant

Administrative Receptionist

Administrative Secretary

Administrative Assistant

Patient Care Secretary

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