Top 69 Administrative assistant Jobs in Gainesville Fl

FISCAL ADMINISTRATIVE ASSISTANT
Early Learning Coalition of Alachua County —Gainesville, FL
- $42,640 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Executive Assistant
Legacy Builders —High Springs, FL
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
9d
Dining Services Administrative Assistant
The Village at Gainesville —Gainesville, FL
- Microsoft Access
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
ADMINISTRATIVE assistant
Munecas Downtown —Gainesville, FL
- $20 - $23 an hour
- Bar
- Spanish
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Foresight —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Administrative Assistant
Foresight Construction Group —Gainesville, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Paid time off
Quick Apply
Administrative Assistant I
Universal Engineering Sciences —Gainesville, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Administrative Assistant / Front Office Assistant
Village Counseling Center —Gainesville, FL
- $18 - $22 an hour
- Full-time
- Background check
- Microsoft Outlook
- Adults
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant I
University of Florida —Gainesville, FL
- $16.76 - $18.00 an hour
- Full-time
- Office
- High school diploma or GED
- University
School Front Desk Administrative Assistant
The Frazer School —Gainesville, FL
- $18 - $21 an hour
- Full-time
- Bilingual
- School experience
- Google Workspace
Quick Apply
6d
Administrative Assistant II
University of Florida —Gainesville, FL
- $21 - $23 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
9d
Administrative Assistant
Lincoln Property Company —Gainesville, FL
- Background check
- Basic math
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant III
University of Florida —Gainesville, FL
- $23.95 - $27.30 an hour
- Full-time
- Microsoft Outlook
- Customer service
- 5 years
- Disability insurance
- Dental insurance
13d
PART TIME Office Assistant
Mental Health Resource Center —Gainesville, FL
- Part-time
- Background check
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Disability insurance
Quick Apply
5d
Administrative Assistant-Field Services
Florida Farm Bureau Federation —Gainesville, FL
- $18.44 - $22.13 an hour
- Full-time
- Spanish
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
12d
Staff Assistant I
Alachua County Clerk of the Circuit Court (FL) —Gainesville, FL
- $17.50 an hour
- Full-time
- Computer literacy
- Office
- Windows
- On-the-job training
Administrative and Events Support Assistant
University of Florida —Gainesville, FL
- $16 - $18 an hour
- Temporary
- 18 years or older
- Office
- Administrative experience
9d
Administrative Assistant
Gaston's Tree Debris Recycling —Gainesville, FL
- Computer literacy
- Office
- QuickBooks
- Health insurance
- Paid time off
Staff Assistant
The Orthopaedic Institute —Gainesville, FL
- Full-time
- Writing skills
- High school diploma or GED
- Clinic
Quick Apply
Administrative Receptionist
The Crom Corporation —Gainesville, FL
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
11d

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FISCAL ADMINISTRATIVE ASSISTANT

Early Learning Coalition of Alachua County
Gainesville, FL

Quick Apply

Job Details

Full-time
$42,640 a year
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Computer operation
Word processing
Filing
Driver's License
Organizational skills
Contracts
Presentation preparation

Full Job Description

Reports To: Director of Finance

Status: Non-Exempt Hours: Full-Time

SUMMARY: Performs administrative support to the fiscal team. Acts as the purchaser of goods for the agency. Assist with the daily operation of the agency.

QUALIFICATIONS: Computer skills required to include word processing, email, graphic and presentation development, and data management; demonstrates ability to express ideas clearly in both written and verbal communications; excellent organizational skills.

EDUCATION: 2-year degree required or equivalent experience.

RESPONSIBILITIES & DUTIES include the following. Other job-related duties may be assigned.

The responsibilities and duties listed below are representative of the essential functions of this position. This list is not intended to be all-inclusive, and other job-related duties may be assigned as needed.

Monitor office supply inventory and coordinate the purchase and replenishment of supplies as needed.
Assist in the development, maintenance, and revision of departmental policies, procedures, and procedural manuals.
Research, evaluate, and negotiate with vendors to obtain the best value while ensuring goods and services meet organizational specifications and procurement requirements.
Coordinate and assist with travel arrangements, including airfare, lodging, conference registrations, rental vehicles, and other travel-related accommodations, ensuring compliance with organizational policies and procedures.
Verify all new vendors through the System for Award Management (SAM) and applicable federal excluded or debarred vendor lists; conduct annual vendor compliance reviews.
Prepare, process, and maintain purchase requisitions and purchase orders, ensuring proper account coding and required approvals.
Place orders with approved vendors and monitor order status through receipt and completion.
Verify deliveries by matching packing slips to purchase orders and investigate and resolve discrepancies with vendors.
Communicate purchasing and delivery updates to requesting departments and provide timely resolution of procurement issues.
Assist in the preparation of annual cost analyses and evaluations of preferred vendors.
Submit completed packing slips and supporting documentation to the Fiscal Specialist for invoice processing and payment.
Develop and maintain positive working relationships with vendors, suppliers, and internal departments to ensure quality customer service.
Organize, maintain, and distribute procurement, purchasing, and contract documentation in accordance with organizational policies, grant requirements, and record retention standards.
Assist with the administration and monitoring of vendor contracts to ensure compliance with contract terms and organizational policies.
Serve as backup support to the Reimbursement Department by reviewing and processing monthly provider reimbursement payments in accordance with established procedures and deadlines.
Maintain, update, and reconcile inventory records and fixed asset logs; assist with periodic physical inventory counts and asset tracking.
Maintain organized electronic and paper filing systems to ensure accurate recordkeeping and document retrieval.
Draft correspondence, reports, memoranda, and other administrative documents as requested.
Assist with special projects, audits, and fiscal administrative functions as assigned.
Maintain the confidentiality of financial, vendor, employee, and organizational information in accordance with applicable laws, regulations, and Coalition policies.
Provide courteous, professional customer service to internal staff, vendors, providers, and external stakeholders.

**This position may not process any provider payments.**

PHYSICAL DEMANDS: Ability to lift 25 pounds, sitting/standing for prolonged periods of time, valid driver’s license with reliable transportation.

Pay: $42,640.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Do you have experience with Microsoft Office (Word, Excel, Outlook, PowerPoint)?
Do you have any payroll systems or software experience (ADP, Paychex, QuickBooks, UKG, Workday, etc.)?
Do you have a 2-year degree or equivalent work experience?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in gainesville fl

FISCAL ADMINISTRATIVE ASSISTANT

Executive Assistant

Dining Services Administrative Assistant

ADMINISTRATIVE assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Administrative Assistant / Front Office Assistant

Administrative Assistant I

School Front Desk Administrative Assistant

Administrative Assistant II

Administrative Assistant

Administrative Assistant III

PART TIME Office Assistant

Administrative Assistant-Field Services

Staff Assistant I

Administrative and Events Support Assistant

Administrative Assistant

Staff Assistant

Administrative Receptionist

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