Top 944 Assistant Jobs in Grand Rapids Mi

Recruiting Office Administrative Assistant (ROAA)
Analytic Acquisitions —Grand Rapids, MI
- From $48,000 a year
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant for General Counsel
RDV Corporation —Grand Rapids, MI
- 7 years
- Research
- Mid-level
- Paid holidays
- Health insurance
Assistant Property Manager - Multifamily LIHTC
Magnus Services, LLC. —Wyoming, MI
- $20 - $25 an hour
- 8 hour shift
- Mid-level
- Residential
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
Rivers Edge Construction and Restoration —Comstock Park, MI
- $17 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
Property Management Administrative Compliance Specialist
Confidential —Grand Rapids, MI
- $50,000 - $60,000 a year
- Full-time
- Background check
- Mid-level
- In-person
- Health insurance
- Paid time off
Quick Apply
Library Assistant II | Patron Services
City of Grand Rapids, MI —Grand Rapids, MI
- $25.89 - $28.00 an hour
- Part-time
- Spanish
- Word processing
- Computer literacy
- Paid jury duty
- Paid holidays
9d
Assistant Production Roaster
SCHUIL COFFEE COMPANY —Grand Rapids, MI
- $17.50 - $18.25 an hour
- Full-time
- Google Workspace
- Basic math
- In-person
- Profit sharing
- Health insurance
Quick Apply
Executive Assistant
Kamps Pallets —Grand Rapids, MI
- $50,000 - $60,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
12d
Receptionist and Hospitality Specialist
Varnum LLP —Grand Rapids, MI
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
Quick Apply
Enterprise Project Coordinator
Mercantile Bank —Wyoming, MI
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Employee stock purchase plan
Quick Apply
7d
Administrative Assistant
Youngblood Automation —Grand Rapids, MI
- Full-time
- ERP systems
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Employee Experience and Office Coordinator
Dwelling Place of Grand Rapids —Grand Rapids, MI
- $23.90 - $26.55 an hour
- Full-time
- Spanish
- Google Workspace
- English
- 403(b) matching
- Paid holidays
Quick Apply
13d
Front Desk Receptionist
Michigan ENT & Allergy —Wyoming, MI
- Full-time
- High school diploma or GED
- Computer skills
- Communication skills
- Paid time off
Quick Apply
Administrative Assistant
Area Agency on Aging of Western Michigan, Inc. —Grand Rapids, MI
- $20 - $21 an hour
- Email
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
12d
Member Service Assistant
Costco Wholesale Corporation —Grand Rapids, MI
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Administrative Assistant
BDO —Grand Rapids, MI
- $24.00 - $38.50 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock ownership plan
- Opportunities for advancement
6d
Lab Assistant I
Quest Diagnostics —Grand Rapids, MI
- Weekends as needed
- High school diploma or GED
- Military encouraged
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
3d
Administrative Assistant
Michigan Financial Companies —Grand Rapids, MI
- From $20 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- Flexible schedule
Quick Apply
14d
Administrative Assistant
Bredeweg & Zylstra PLC —Kentwood, MI
- $20 - $25 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
8d
Unit Secretary
Mary Free Bed Rehabilitation Hospital —Grand Rapids, MI
- From $19.50 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance

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Recruiting Office Administrative Assistant (ROAA)

Analytic Acquisitions -
Grand Rapids, MI

Quick Apply

Job Details

Full-time
From $48,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Spanish
Microsoft Excel
Social media outreach
Basic math
Secret Clearance
English
Microsoft Office
Administrative experience
Business Administration
Clerical experience
Associate's degree
Quality data entry

Full Job Description

Job Overview:

We are seeking a detail-oriented and experienced Administrative Assistant to join our team. This position will be supporting the United States Coast Guard (USCG) Recruiting Command (CGRC) Recruiting Office. We are also looking for someone who is bilingual English/Spanish and has experience editing and posting content on Social Media.

"This job is a civilian position and does not require military service (including commission and enlistment)."

The ideal candidate will be responsible for overseeing operational activities, ensuring efficiency, and maintaining high-quality standards within the organization.

Recruitment Office Administrative Assistant position (ROAA) Job Responsibilities includes but are not limited to:

Requirements:

Associate's degree in business administration or related field.
US Citizen and able to pass a thorough background check for clearance.
3+ years of experience in administrative, clerical and organizational skills. The education requirement may be waived if the relevant experience is directly connected to Government experience.
Proficiency in Microsoft 365 Suite of products, Apps, and services, including, but not limited to Word, Excel, PowerPoint, Access, and Adobe Forms.
Strong organizational skills with the ability to prioritize tasks effectively
Excellent data entry skills with attention to detail
Familiarity with basic math principles for analyzing operational metrics
Ability to work independently and as part of a team to achieve operational goals

Recruiting Office Operations Support

Answering, directing, tracking, and reporting incoming phone calls
Developing and maintaining the Recruiting Office schedule using Microsoft Outlook or the applicable enterprise solution
Drafting, organizing, and tracking routine correspondence IAW USCG policies
Maintaining the Recruiting Office reference library
Maintaining unit correspondence files
Placing, tracking, and reporting status of purchase requests for recruiting office supplies
Maintaining a file management system in compliance within federal, USCG, and unit policies under the guidance of the Recruiter in Charge (RIC)
Tracking and reporting office compliance with Government Property/ Vehicle programs
Tracking and executing office mailings
Serving as office space liaison for building lease/maintenance
Utilizing recruiting lead software

Office Performance Management Support

Tracking and reporting each applicant’s progress through recruiting and accession process
Tracking and reporting recruiter performance, recruiter training, and Military Entrance Processing Station (MEPS) performance metrics
Compiling and providing office performance metrics to CGRC and Headquarters personnel
Track, process, and submit Scout Talent and Refer (STAR) program recruiting incentive packages

Administrative Support

Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals
Processing, tracking and reporting status of candidate’s background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process
Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments
Booking travel arrangements for candidates per policy
Drafting, submitting, tracking, and reporting status of waiver packages
Information Technology Support
Managing Microsoft Outlook calendars
Managing / monitoring Outlook distribution groups and shared mailboxes
Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC
Sharing documents on Microsoft TEAMS
Organizing files on Microsoft TEAMS
Operating and reporting information from current lead management/accession software solution (Gangway)

Communications Support

Researching, creating, and maintaining outreach, centers of influence (COI), and distribution lists
Developing communication flyers, posters, and other artifacts
Supporting local, regional, and national recruiting events administrative requirements
Posting, monitoring, and reporting on Recruiting Office’s social media sites

*Analytic Acquisitions, LLC. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If you are a motivated professional with a passion for optimizing operations, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Do you have any Military experience?
You must be a US Citizen to apply. Are you a U.S. Citizen? Please provide your best contact phone number and email, other than indeed email.
Explain your Social Media experience with posting and communication.
1971 E Beltline Ave NE, Grand Rapids, MI 49525. What is your commute time to this location? Time and Miles.

Education:

Associate (Required)

Experience:

Administrative Assistant: 3 years (Required)
Microsoft Office: 3 years (Required)

Language:

English/Spanish (Required)

Security clearance:

Secret (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in grand rapids mi

Recruiting Office Administrative Assistant (ROAA)

Executive Assistant for General Counsel

Assistant Property Manager - Multifamily LIHTC

Executive Assistant

Property Management Administrative Compliance Specialist

Library Assistant II | Patron Services

Assistant Production Roaster

Executive Assistant

Receptionist and Hospitality Specialist

Enterprise Project Coordinator

Administrative Assistant

Employee Experience and Office Coordinator

Front Desk Receptionist

Administrative Assistant

Member Service Assistant

Administrative Assistant

Lab Assistant I

Administrative Assistant

Administrative Assistant

Unit Secretary

I want to receive the latest job alert for assistant in grand rapids mi

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